Supply Chain Assistant at Action Against Hunger | ACF-International

Starting date: As Soon As Possible
Direct Line Manager: Supply Chain Officer

Objective 1

• Provide Administrative support to Supply Chain Officer

Tasks and Responsibilities:

• Support to Obtain quotations on behalf of Supply Chain Officer
• Support the Supply Chain Officer in the importation of drugs and other related/non-related items (as captured on the 2019 Import Duty Exemption Certificate/ NAFDAC Import Permit).
• Provide support in market analysis;
• Support in the request for IDEC, NAFDAC Import Permit, NAFDAC No objection waiver, SONCAP certificate (for SON regulated products).
• Support in the processing of M-Forms, Pre Arrival Assessment Reports, Marine Insurance and other necessary documentation required for importation.
• Support the Follow up on IDEC request and other associated requests for waivers.
• Support Source and disseminate necessary documentation required for importation of procured items.
• Support in the Conduct small purchases and prepare related procurement documents
• Ensure correct filing and archiving of Procurement Dossiers
• Scanning, printing, photocopying of procurement and delivery documents
• Paper-based archiving of Procurement Dossiers for Abuja and field bases
• Electronic archiving of Procurement Dossiers for Abuja and field bases

Objective 2

• Stock management in Abuja

Tasks and Responsibilities:

• Ensure follow-up of stocks in Abuja store;
• Ensure that every item in the store has stock cards and they are up-to-date;
• Ensure all deliveries are physically conformed with delivery notes and/or waybills;
• Update the monthly inventory and complete stock reports using ACF standard stock management tools;
• Notify the Supply Chain officer when stock reaches minimum stock levels
• Update Procurement Follow Up (PFU) file with reception dates

Objective 3

• Supervise deliveries and dispatches to and from Abuja Capital

Tasks and Responsibilities:

• Receive deliveries from suppliers, other bases
• Prepare Delivery Notes for transported goods and equipment
• Prepare Reception notes for deliveries as and when required
• Update PFU with delivery dates and waybill numbers
• Liaise with the field regarding deliveries

Objective 4

• Reporting

Tasks and Responsibilities:

• Monthly Stock report for Abuja base
• Physical inventory for office and guesthouse

Internal & External Relationship
Internal:

• Reporting to Procurement Officer
• Liaise with all staff  for individual requests
• Liaise with all Logistics

External:

• Suppliers

Qualifications

• Bachelor's degree/HND in Information Technology, Logistics, Supply Chain Management, or related field.
• Minimum of 2 years work experience required.

Skills & Experience
Essential:

• Some experience in Logistics and stock control
• Good capacity to work in a team
• Knowledge of English
• Good Computer Skill, MS Word, MS Excel

Preferred:

• Experience in working for NGO