Office Administrator at Aggreko Plc

Purpose of the Job

• To support the Company on all administrative matters. To manage records, organize files, answer calls, and provide support for the entire company.

Job Accountabilities/Key Responsibilities

• Adhere to company’s QHSE policies and procedures.
• Provide daily general office management.
• Provide administrative support to Area General Manager.
• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Supervise administrative staff (drivers, cleaners, etc.) and divide responsibilities to ensure performance
• Manage agendas/travel arrangements/appointments etc. for staff.
• Manage and maintain Company car fleets
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Prepare reports on expenses, office budgets, and other expenditures
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned

Person Specification/Job Requirements

• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office

Aggreko place a strong emphasis on health, operational safety and environmental protection. It is a requirement and moral obligation of each employee to be actively committed and accountable for compliance to the Aggreko Health, Safety & Environmental policies, operating procedures and compliance to local legislation.

Qualifications and Experience

• B.Sc/HND/OND in Business Administration or related field.
• Prior experience as office assistant, office administrator, or handling administrative responsibilities in a related field
• Solid knowledge of office procedures.

Key Role Interactions

• Area General Manager, Area Operations Manager, Finance, Drivers, Cleaners, Operations Supervisors,  HR, Technicians
• Direct Reports (if applicable):
  • Drivers
  • Cleaners.