Stock and Freight Manager at Solidarites International

Location: Maiduguri, Borno
Beginning of contract: ASAP
Contract duration: 3 months (with possibility of extension)
Probation period: 1 months

Mission

• The Stock and Freight Manager supervises the arrival, storage and shipping of food or non-food items, goods, tools and materials used by Solidarités International or under the responsibility of Solidarités International and stored in the partner warehouse.
• He/she is in charge of issuing and monitoring all of the administrative documents linked to the stored goods.
• The Stock and Freight Manager is responsible for the shipping and transportation of goods: he/she optimizes the transportation to bases, monitor the security and inform about delivery.
• He/she offers technical and organizational solutions for the optimization of freight and the reduction of running costs.

Main Tasks
Warehouse Management:

• Storage and stocked materials:
  • Monitor the warehouse’s interior and exterior installations and infrastructures.  Good storage condition
  • Spot damage and alert the line manager.
  • Verify product quality on delivery. Set aside any non-compliant or infested products and report them to the line Manager
  • Regularly check product quality during storage.
• Warehouse management:
  • Organize the stock request (in/out) and link with the warehouse partner according to partner’s standards.
  • Participate to each loading/unloading of cargo at the warehouse.
  • Fill in the shipping or delivery documents in compliance with Solidarités International’s standards
  • Ensure good coordination with the procurement manager to organize reception of cargo.

Freight Management:

• Transporters Follow up:
  • Participate to transporters identification, help in costs and contracts negotiations for truck rentals
  • Monitor trucks good conditions, equipment (tools, fire extinguisher, …)
  • Ensure the administrative documents for all trucks are available, filed and monitored
• Freight Management:
  • Collect all freight request forms from bases and organize the cargo movement.
  • Organize and provide feedbacks on cargo schedule
  • Ensure proper cargo loading and transport documents (waybill, order mission, military clearance …)
  • Link with partner warehouse for cargo movement
  • Request and Collect security clearance from appropriate office for cargos organized by SI
• Security:
  • Ensure follow up of the SI cargo movement. Report all inccidents to the line manager
  • Confirm the road security authorizing a movement
• Reporting:
  • Prepare inventory reports and forward them to the line supervisor
  • Keep the stock forms updated (soft and hard copies)
  • Take a monthly inventory of stored goods and materials and reconcile it with the theoretical inventory

Personal Abilities

• Dynamic, organized, methodical, team player, with sound communication skills
• Languages : fluent in English (additional languages a plus)
• Personal qualities: reliable, honest, very good organization, resistance to stress, capacity to delegate and to manage, initiative and autonomy, capacity of prioritisation of tasks, work under tight deadlines

Technical Competences:

• Professional experience: at least 3 year of experience in similar position in Logistics especially with INGOs
• Bachelor's Degree in Logistics and Supplies or any related fields
• IT skills: Microsoft software practice, sound Excel skills.

Salary and Conditions

• In accordance with SI’s Terms of Employment; for national staff in Nigeria
• Delocalized status and related benefits: Applicable