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  • Posted: Jul 11, 2019
    Deadline: Jul 30, 2019
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    Hamilton Lloyd and Associates is a young and innovative boutique human resources firm, which is focused on offering personalized services to organizations across a diverse range of sectors. The Hamilton Lloyd process involves a deep understanding of the client’s organizational culture, strategic objectives and needs to ensure that a tailor-made solutio...
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    Office Administrator

    Reports to: Managing Partner

    Job Summary

    • Oversees the entire office administration.

    Job Responsibilities

    • Business Development, Office Administration & Project Support
    • Actively seek and secure new business opportunities for the Healthcare Assist Partners, Analysts and Associates with Project work
    • Schedule internal and external Partner appointments as required
    • Prepare Project Reports and Presentations using Word, PowerPoint and Excel.
    • Organise meetings, teleconferences, book venues, equipment, etc for Project Team.
    • Organise travel and accommodation arrangements for Partners, Analysts and Associates.
    • Monitor, maintain and update (daily) the company website and databases. Maintain filing and retrieval system for company documents.
    • Review and update office policies on a regular basis.
    • Maintain company calendar with a schedule of key appointments.
    • Book meeting rooms and maintain stock of meeting materials.
    • Handle confidential information with discretion.
    • Schedule and arrange in-house and external events
    • Organise Project Team business travel including visas and accommodation Arrange and supervise provision of refreshments for guests.
    • Manage and monitor stock of office supplies to arrange replacement orders.
    • Make photocopies, bind documents and presentations, send and receive faxes Line Management of Support Staff (Cleaner, Drivers, Security)

    Facility Management:

    • Ensure smooth running and impeccable appearance of office.
    • Source, manage and verify vendors and service providers.
    • Responsible for continual functioning of business and IT systems.
    • Guarantee environmental, health and safety standards.
    • Ensure uninterrupted utilities function (Water, Electricity, Internet, Telecoms, etc)
    • Manage smooth running of Generators, Inverter, Borehole, etc
    • Manage small company car fleet

    Front Office Receptionist:

    • Serve as “the face and voice of the Healthcare”;
    • Meet and greet all visitors.
    • Answer and direct incoming calls, place outbound calls for members of staff Distribute incoming mail, despatch outgoing mail.
    • Handle all deliveries

    Office Accounts and Book Keeping:

    • Prepare, submit and manage monthly Office Budget
    • Retire, submit and file monthly Office Budget accounts
    • Liaise with and submit Monthly accounts to Lagos Accountant Prepare and issue Invoices for Project Fees
    • Prepare and issue Payment Vouchers for payments
    • Prepare and issue Receipts on behalf of the company on invoice payment
    • Process claims for travel expenses incurred by the Project Team
    • Maintain and monitor financial records relating to travel expenditure.
    • Management of the central register for Debtors and Creditors

    Person Specification

    • Professional presence and appearance
    • Excellent interpersonal skills
    • Ability to multi-task and work under pressure.
    • Attention to detail.
    • Ability to use initiative
    • Commitment and flexibility to get a job done.
    • Motivated and driven.
    • Takes ownership of self-development
    • Highly intelligent with a strong charisma.
    • Key Skills/Competencies
    • Strong organisational skills.
    • Outstanding written and verbal communication.
    • Excellent computer skills with proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
    • Confident and assertive individual willing to work independently

    Qualification

    • Good First Degree (First Class or Second Class Upper).

    Experience:

    • Minimum 2 years experience with an international organisation.

    Method of Application

    Interested and qualified candidates should send their updated CV to: recruitment@hamiltonlloydandassociates.com with the title of the role as the subject of the mail.

    Additional Information

    • The body of the mail should outline Total years of relevant experience to the role, Location and Age.
    • Please read Role necessities very carefully and apply if qualified
    • Only qualified candidates will be contacted.
    • If after 2 weeks of application you do not hear from us, kindly consider your application as unsuccessful.
    • For more info, please contact Success Nwosu: olivia@hamiltonlloydandassociates.com

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