Jobs at Hamilton Lloyd and Associates

Reports to: Managing Partner

Job Summary

• Oversees the entire office administration.

Job Responsibilities

• Business Development, Office Administration & Project Support
• Actively seek and secure new business opportunities for the Healthcare Assist Partners, Analysts and Associates with Project work
• Schedule internal and external Partner appointments as required
• Prepare Project Reports and Presentations using Word, PowerPoint and Excel.
• Organise meetings, teleconferences, book venues, equipment, etc for Project Team.
• Organise travel and accommodation arrangements for Partners, Analysts and Associates.
• Monitor, maintain and update (daily) the company website and databases. Maintain filing and retrieval system for company documents.
• Review and update office policies on a regular basis.
• Maintain company calendar with a schedule of key appointments.
• Book meeting rooms and maintain stock of meeting materials.
• Handle confidential information with discretion.
• Schedule and arrange in-house and external events
• Organise Project Team business travel including visas and accommodation Arrange and supervise provision of refreshments for guests.
• Manage and monitor stock of office supplies to arrange replacement orders.
• Make photocopies, bind documents and presentations, send and receive faxes Line Management of Support Staff (Cleaner, Drivers, Security)

Facility Management:

• Ensure smooth running and impeccable appearance of office.
• Source, manage and verify vendors and service providers.
• Responsible for continual functioning of business and IT systems.
• Guarantee environmental, health and safety standards.
• Ensure uninterrupted utilities function (Water, Electricity, Internet, Telecoms, etc)
• Manage smooth running of Generators, Inverter, Borehole, etc
• Manage small company car fleet

Front Office Receptionist:

• Serve as “the face and voice of the Healthcare”;
• Meet and greet all visitors.
• Answer and direct incoming calls, place outbound calls for members of staff Distribute incoming mail, despatch outgoing mail.
• Handle all deliveries

Office Accounts and Book Keeping:

• Prepare, submit and manage monthly Office Budget
• Retire, submit and file monthly Office Budget accounts
• Liaise with and submit Monthly accounts to Lagos Accountant Prepare and issue Invoices for Project Fees
• Prepare and issue Payment Vouchers for payments
• Prepare and issue Receipts on behalf of the company on invoice payment
• Process claims for travel expenses incurred by the Project Team
• Maintain and monitor financial records relating to travel expenditure.
• Management of the central register for Debtors and Creditors

Person Specification

• Professional presence and appearance
• Excellent interpersonal skills
• Ability to multi-task and work under pressure.
• Attention to detail.
• Ability to use initiative
• Commitment and flexibility to get a job done.
• Motivated and driven.
• Takes ownership of self-development
• Highly intelligent with a strong charisma.
• Key Skills/Competencies
• Strong organisational skills.
• Outstanding written and verbal communication.
• Excellent computer skills with proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Confident and assertive individual willing to work independently

Qualification

• Good First Degree (First Class or Second Class Upper).

Experience:

• Minimum 2 years experience with an international organisation.

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Reports to: Managing Partner

Job Summary

• The primary responsibility of the Senior Project Associate is to contribute to the planning, sourcing and co-ordination of the company’s projects from inception to completion, and in some cases, post project follow-up.

Main Responsibilities
Business Development and Client Services:

• Sourcing, nurturing and originating business prospects with coverage for all of Nigeria and Africa.
• Research, produce and submit Concept Papers, Solicited and Unsolicited project proposals, Private and Public sectors Expressions of Interest (EOI), Request for Proposals (RFP), Competitive Bid Tenders whilst ensuring submitted bids and proposals are fully compliant and contain all requested documentation.
• Receive, evaluate and deal appropriately with prospective project correspondence (post and emails), including an element of autonomous decision making.
• Responsible for follow-up enquiries and information requests related to project development.
• Define, articulate, and submit Technical and Financial Proposals based on a work budget costing, professional fees and third-party expenses for prospective projects.
• Responsible for all aspects of the New Project Team’s mobilisation with monitoring of financial record relating to expenditure.
• Prepare presentations for prospective projects using MS Visio, Word, Power Point and Excel.
• Research, draft and produce high-quality Project-output deliverables: Project Initiation Report (PIR), Assessment Report, Gap Analysis, Outline Strategic Business Case (OSBC), Investment Memorandum (IM), Training Curriculum, Business Process Manual (BPM), Financial Model, etc., based on specific request from clients.
• Supervise and manage administrative aspects of the company’s project work through oversight and line-management of Project Assistants, Project Associate, Support Staff, setting deadlines, guidance in collation and compiling information needed for reports, preparation and production of reports, direction in conducting library and internet based research and preparation of Power-point Presentation.
• Plan and organise product functions including liaison with the company’s internal employees, clients, consultants and other stake-holders.
• Organise project team meetings and teleconferences; attend and prepare meeting minutes, agenda and relevant paperwork, ensure documents are distributed in a timely fashion, ensure issues and risks are escalated promptly.

Qualification/Requirements

• Strong analytical skills with at least 4 years’ experience with an international organization.
• First Degree (First class or Second Class Upper) from a “top drawer” University with a demonstrable record of academic achievement.
• Good understanding of English with confident language fluency that confers strong (public) presentation and communication skills
• Consultancy experience required.

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Job Descriptions

• It is the role of the planning engineer to seek greater productivity by applying his knowledge of construction to plan the work in such a way as to make the most economical use of labour, machines, materials and equipment.
• In effect, he assists the project manager and indeed the site team in construction forecasts and analysis.

Main Responsibilities
Pre Contract Award Stage:

• Pricing of Bill of Quantities for commercial bid submission.
• Carry out takeoff of quantities from drawings to ensure accurate quantities are provided in the contract Bill of Quantities.
• Prepare initial work program

Post Contract Management:

• Track and measure variance from project budgets, proactively determining critical issues and recommending corrective actions
• Preparation of work program
• Prepare Labour, Material & Equipment schedule
• Carry-out cost-in-use studies (comparative analysis of different processes) to ensure optimal procedures in all processes
• Identify opportunities in existing projects to optimize their profitability and values
• Keeping abreast of industry-related information flow
• Ensuring that the department is informed of the latest trends in the industry and prices of construction resources by frequent market surveys
• Monitor and evaluate performances against agreed targets
• Attend site meetings as often as possible to discuss issues that will enhance progress and efficiency in methods of projects execution
• Cash-flow projections and forecasts
• Cost analysis, Cost Checking and Monitoring of projects etc
• Miscellaneous and ad-hoc functions

People Management:

• Manage and develop project management team
• Appraise direct reports based on set KPIs

Key Skills and Competencies:

• Quantity surveying & site execution skills
• Construction Management skills
• Business and finance acumen
• Budgeting
• IT system skills
• Performance Management
• Projects evaluation
• Person Specification
• Innovation and Creativity
• Integrity
• Job Ownership
• “Can-do” Spirit
• Passion for Excellence
• Respect for People

Qualification/Requirements

• B.Sc or equivalent
• Minimum of 8 years’ experience in Project Execution, Project Management & Contract AdministrationContacts
• Our client is a Construction and Engineering company. Due to internal expansion, they are looking to fill in the role of a Planning Engineer.

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Reports To:

• Directly to Senior Business Manager, Lagos
• Indirectly to: Senior RE Manager

Overall Purpose of Job

• To develop Ingersoll Rand (IR) business (Air Compressors, Process Compressors and other IR products) in the non-oil and gas Industries and ensure a robust revenue and steady growth from sale of the products to the end users.

Responsibilities

• In-depth product knowledge and working knowledge of areas of application
• Identify application areas on client sites and make appropriate proposal on the benefits and usage of the products.
• Identify key companies/ operators in the non-oil and gas industries to engage
• Make regular customer visits with presentations to showcase products & applications
• Follow up quotations submitted to ensure speedy closeout
• Working with Trading/ marketing companies to position/ showcase our stock product at the open market where we do not have footprints.
• Organize workshops for project engineers, trading companies on our products and their applications
• Position our stock items to these identified markets to support them at a faster rate.
• Identify application that requires the products
• Follow up leads as a result of the visits and presentations made.
• Make visits and presentations to teams and project engineers identified to showcase the benefits of the product
• Identify potential non-oil and gas companies as to introduce/ adopt product on their project
• Make specific presentations to the identified companies and end users of this product
• Identify and recommend as most appropriate, technical assistance for key customers
• Prospect for and acquire new and financially viable high-volume customers
• Prepare and make effective product presentations to clients.
• Gather new intelligence for the preparation of reports, tenders and presentations that will win the company contracts in on-going and up-coming projects.
• Define strategy for relating with each customer group and create a Customer Relationship Plan per group
• Collate client – specific intelligence and produce weekly reports
• Generate Work orders, Request for Quotation (RFQ) and Purchase Orders (PO)
• Effectively manage each customer account to ensure sales targets are fully achieved
• Collate and communicate business intelligence
• Ensure full payment for all supplies and services
• Reconcile customers’ accounts and ensure proper documentation
• Provide regular updates on plans and progress
• Demonstrate consistent business development success and target – driven achievement
• Investigate Total Market value for the IR air compressors in the non-oil and gas sector of the Nigerian market
• Organize exhibition of Ingersoll Rand to the non-oil and gas companies.

Person Specification

• A good university degree in Electrical Engineering
• Minimum of 4 years hands-on experience as an Air Compressor engineer
• Must have an eye for details and be meticulous
• Intelligence gathering skills
• Good working knowledge of the General industry
• Proven ability to advise clients
• Proven track record of winning businesses
• Proven account management experience.
• Direct sales and marketing experience into the non-oil and gas sector
• Self-starter and a self-motivator
• Good written and oral communication skills
• Good presentation skills
• Sound computing skills (minimum Microsoft Office)

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Job Description

• The successful candidate will be providing fully compliant, efficient and effective company secretarial advice and support to all relevant Nigerian Boards and other Board Committees.

Key Responsibilities

• Prepare, maintain and securely file all Registers including Members, Directors, Shareholders/Shareholdings, Charges and Debenture Holders; Minutes of all Board Meetings and any other Company Statutory records required.
• Punctual and compliant submission of all annual returns to CAC and NEPZA (through SIMCO FZE).
• Prepare Board minute extracts and formal resolutions.
• Advice on correspondence as may be requested by the authorised representatives or the Board.
• Review Audited Financial Statements (AFS) for regulatory compliance and by the Board's order signing the AFS.
• Ensure compliant procedures and filing of statutory returns to CAC and NEAR, especially appointment and removal of Directors.
• Facilitate the acquisition of required information for Board and Committee members to maximize their ability to contribute to discussions at Board meetings.
• Assist in the compilation of Board papers and to filter them to ensure compliance with the required standards of good governance.
• After due consultation, prepare detailed agenda for every meeting and when necessary raise matters which may warrant the urgent attention of the Board.
• Ensure compliance with all relevant statutory and regulatory requirements and that due regard is paid to the specific business interests of the company.
• Assist in the implementation of corporate strategies by ensuring that the Board's decisions and instructions are properly communicated and executed.
• Manage Share Holder relationships under direction from and on behalf of the Board.
• Regularly update the Companies' Corporate details and alert the Board as may be required.
• Convene Board meeting as directed and AGM as required by Law.
• Regular update of CoSec Manual.

Governance and Risk:

• Maintain, update and communicate the Corporate Governance Manual.
• Ensure latest awareness and application of best practice Governance in Nigeria.
• Act as a Company Secretary to key internal meetings, as requested by the JEC.
• Facilitate the process and application of the framework for the Risk Management function.
• Prepare and maintain up to date Corporate and Head office Risk and Mitigation Registers.
• Support the GCFO to champion with the effective application of ERM across the business and selected JVs.

Education and Qualification

• Bachelor's Degree in Law or related field
• Member of the Chartered Institute of Company Secretaries or equivalent from other jurisdictions.
• Legal or other relevant corporate qualifications.
• Direct experience of 10 years or more as a Co Sec in comparable circumstances.
• Experience in compliance matters, legal due diligence, corporate management, corporate structuring, drafting agreements and negotiating commercial agreements.
• Provision of legal advice and service to the management and all other arms of the business.
• Candidate will also need to possess the following –
• A good understanding of the oil and gas industry
• A good understanding of Nigerian immigration laws/practice
• Great communication and writing skills