Legal Secretary at Michael Stevens Consulting

Job Responsibilities

• Enhances principal's effectiveness by providing information-management support; representing the principal to clients and others.

Job Duties

• Welcomes guests and clients by greeting them in person or on the telephone; answering or directing inquiries.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation.
• Conserves Principal's time by reading, researching, reviewing, verifying, and routing correspondence, reports and documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences, and meetings; scheduling couriers, and other special functions;
• Maintains Principal's calendar by planning and scheduling conferences, teleconferences, and travel;
• Represents attorney by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney.
• Generates revenues by documenting and inputting invoices and reimbursable expenses; preparing invoices; tracking payments.
• Maintains client confidence by keeping information confidential.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions; maintaining transcripts; documenting and maintaining evidence.
• Maintains office supplies by checking stocks; placing and expediting orders; evaluating new products.
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs.
• Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
• Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

Requirements

• LLB with at least 3 years experience in a similar role.