Finance Coordinator at Save The Children

Ref Id: 190001VM
Location: Maiduguri, Borno
Employee Status: Fixed Term

Role Purpose

• The Finance Coordinator role will support the Humanitarian Finance Manager in the relevant geographic area in emergency response programmes in delivering the Finance teams’ objectives in a timely and accurate manner.  Supervise the Finance officer(s) and Finance Assistant(s) ensure that processing and reporting deadlines are fully met; financial controls and procedures are strictly adhered to by all field office staff
• The main responsibilities of this post will vary according to the terms of reference for each assignment.  The post-holder is likely to undertake senior deployments.

Scope of role

• Reports to: Humanitarian Finance Manager
• Dimensions : Direct reporting
• Staff directly reporting to this post: Finance Officers and Finance Assistants
• Technical responsibility: Yes
• Budget responsibility: None

Key areas of accountability
Financial Reporting and Control:

• Prepare and Monitor accurate and timely submission of financial reports and attachments to members, donors and government regulatory agencies.
• Responsible for checking and verifying the food voucher e-payment to beneficiaries on all humanitarian cash transfer awards.
• Compile Monthly transaction listings for review by the budget holders and provide upon request by the budget holders.
• Provide the budget holders a monthly update on the budget variance analysis.
• Review and signs off purchase orders and represent Finance at  Procurement Committee Meetings
• Budget Management, Monitoring and Control:
• Support the Humanitarian Finance Manager in the master budget development for the response
• Support budget holders in the proposal budget costings, creating Reporting Templates and DEAs
• Support budget holders in the understanding of budget reports including phasing and re-phasing of budgets
• Support budget holder in the realignment of budgets
• Support the Humanitarian Finance manager in the preparation of the field office Budget with potential gaps actively highlighted and communicated for inclusion in new proposals.
• Provide support to budget holders in reviewing and understanding monthly financial budget monitoring reports and follow up on any recommended action points.
• Provide support to Humanitarian Finance Manager with advice/training to budget holders on budget management and phasing.

Audit & Evaluation:

• Assist with the Internal and External audit preparations including putting together relevant documentation and TOR for the Audit
• Ensures humanitarian grants audits are conducted effective
• Follow up on audit issues and provide appropriate response with support from Humanitarian Finance Manager

Working Relationships

• Internal: All sub and area office staff.
• External: Bank/ Auditors

Competences and Behaviours (Our Values in Practice)
Core Competencies:

• Leading and inspiring others – Delivering results – Developing self and others – Problem solving and decision making – Innovating and adapting – Applying technical and professional expertise – Working effectively with others – Communicating with impact - Networking

Adhere to SCI Values: Accountability; Ambition; Collaboration; Creativity; Integrity
Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity      

Qualifications and Experience
Essential:

• A Bachelor’s degree in Accounting/ Finance /Business Administration or other relevant professional qualification with 3-5 years working experience in relevant field.
• Extensive experience, including first phase responses, with NGOs in an international emergency environment or in fragile states.
• Knowledge of the requirements and experience managing grants from the major emergency donors including budgeting, eligibility issues, compliance management, and reporting.
• Experience of and well-developed skills in staff management and supervision.  Proven strong coaching and capacity building skills.
• Good attention to detail and analytical skills
• Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer, financial systems).
• Cultural awareness and ability to build relationships quickly with a wide variety of people
• Proven experience in financial management and producing appropriate management information to support strategy development and decision-making by budget holders and programme implementers
• Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure
• Excellent planning, management and coordination skills, with the ability to organise a demanding workload comprised of diverse and challenging tasks and responsibilities
• Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams.
• Experience of managing or supporting programmes in each stage of the project cycle, including development of funding proposals, budgeting, technical and financial monitoring in the context of grants/restricted funding sources.

Desirable:

• Experience of Project Management, M&E Management or Funding Coordination would be a appreciated
• Fluent in English