Finance Officer at Norwegian Church Aid ('NCA')

aepartment / Sector:

Operations

Job location:

MMC

Reporting to:

Senior Finance Officer

Start date:

ASAP

JOB PURPOSE. The Finance Officer is the person behind making payments, filing, and scanning of documents. He/she is a crucial support person in the running of the finance department.

RESPONSIBILITIES

• Preparation of Payments
• Receiving all payment requests that are approved and are ready for payment
• Ensuring that all documentations are complete, coded and fully authorized assigned in these payment documents
• Preparation of payment vouchers and letters of payments for all the payments executed in NCA Nigeria both through the bank and through petty cash. The following should be ensured present before payment is made
• Signatures of the requester the verification and the authority
• Invoices, RFQS, GRNS, PR, P.O, Contracts as appropriate.
• All documents are coded/PID, Activity, Task
• Making payments to volunteers and casuals in field locations as required.

Petty Cash Administration

• Petty cash administration on an imprest basis.
• Ensure that there is always enough petty cash and a reimbursement claim made when the balance is at 100,000 Naira.
• Ensure that payment is made on approved documents and vouchers.
• Attach all documentation to the respectively numbered vouchers.
• Prepare a ledger for every petty cash reimbursement.
• Safe custody of cash and documents in possession.

Filing:

• Filing of all financial documents in sequential order.
• Filing other documents as required
• Filing of the bank reconciliations and bank statements
• Providing required documents and ensuring to return them to the files

To ensure we have valid contracts and requisitions are timely:

• Prepare an overview of all bank and cash payments in the overviews template on a continuous basis.
• Ensure all transactions are captured in the financial overview.
• Additional journals made for the overview besides the payments ie other journals.
• Report the overview as required/weekly and or fortnightly.

Photocopy and Scanning of documents, fixed assets register:

• Scanning all documents in the department in the correct order and saving them for Head Office Uploading for safe keeping.
• Ensuring the filing area is neat and organized.
• Photocopy of various documents as required

Training Coordination in the field:

• Assisting the support team during audit processes in terms of helping generate reports and arrange documents for auditors.
• Other duties as assigned in the sector.

3. ESSENTIAL SKILLS AND COMPETENCIES

• Two years’ experience in Finance/ Accounting/Audit within the field of humanitarian relief programmes
• Proven record of working in a finance department
• B.Sc. in Finance/ Accounting and ICAN Certification at an intermediate level.
• Ability to prepare timely, complete and accurate reports.
• Commitment and demonstrated skills in working as a team.
• Personnel management
• Strong organizational and planning skills
• Fluent written and spoken English
• Flexibility in the workplace
• Team player
• Maintain high standards and quality of work;
• Work under pressure and with a tight deadline.