State Procurement Officer (SPRO) at Federal Ministry of Agriculture & Rural Development

Job Type: Contract (1 year)
Office: State Project Coordination

Main Responsibilities

• The State Procurement Officer will be responsible for the management of state level project procurement activities, in accordance with relevant National and IEAD Procurement Guidelines.
• He/she will report directly to the State Project Coordinator.

Specific Duties

• Ensure that procurement is carried out such that transparency, integrity, economy, openness, fairness, competition and accountability remain the cardinal target.
• Facilitate the preparation as well as update and review of the yearly procurement plan while ensuring that procurement activities are carried out as per the approved procurement plan.
• Prepare State Quarterly Tracking Procurement plan.
• Maintain and regularly update the contract register and No-objection tracker.
• Prepare and periodically update the state data base of vendors, suppliers and consultants.
• Facilitate the preparation of technical specifications! terms of reference for procurement of goods, works and services.
• Prepare bidding documents, tender notices, and invitations for bids.
• Receive, open and evaluate bids, as well as finalize contracts.
• Administer contracts to ensure compliance with the contracts conditions, payment terms.
• Maintain all the records relating to procurement.
• Handle issues relating to contract negotiation, complaints and debriefing.
• Prepare procurement implementation reports in accordance with the reporting requirements of IFAD and the Government.
• Provide training, guidance and supervision to the beneficiaries and service providers.
• Ensure that the procurement capacity of the beneficiaries and service providers is developed.

Reporting and Location

• The position will be in the SPCO housed in the State ADP. The SPRO will report directly to the SPAC.

Qualification and Experience

• Minimum university degree in Engineering, Finance, Management, Purchasing or equivalent qualifications.
• Minimum of 4 years of relevant post qualification experience.
• Strong background and experience in successfully carrying out procurement using similar procedures, methods, specifications etc.
• Knowledge (at least 2 years) of internationally accepted ‘best practice’ systems, the Nigerian Procurement Laws and Guidelines and experience in working with IFAD or any donor funded projects.
• Good writing skills and good computer skills.
• Demonstrate team spirit, good interpersonal and conflict management skills.
• Integrity and confidentiality.