Shared PA/Team Assistant at Guinness Nigeria Plc

Location: Ogba Brewery, Lagos
Worker Type: Regular

Job Description

• Responsible to the Site Director and supply chain director for carrying out all administrative duties including arrangements of accommodation, security escorts etc.

Top Accountabilities

• Plan and co-ordinate departmental meetings as may be required.
• Manage all travels, security and accommodation arrangements for officially designated trips.
• Manages, flow of visitors (internal/external)
• Provide efficient secretarial cover for the supply and site Director and other office administration duties that are required to facilitate effective administration across other departments on site
• Help with regulatory report.
• Receive visitors to the site and facilitate their ease of entry on behalf of Heads of departments and the site as a whole
• Managing some specified vendor invoices and Purchase Orders for the site for specific projects
• Managing the itinerary of both the site and supply chain directors
• Managing and collating overtime and other entitlements accurately for shift workers on the site on a monthly basis
• Ensuring specific tasks are completed on time and support is given to other teams on site and across the brewery
• Responsible for managing office equipment an escalating to the IT support team on site , printers etc
• Supporting both Supply and HR in employee engagement initiatives and activities on the site

Qualifications and Experience Required

• HND/ B.Sc or its equivalent from a recognized higher institution
• Minimum of 5 years relevant working experience.
• Strong IT skills and demonstrated usage of all Microsoft office tools
• Great communication (written and oral) and presentation skills
• Strong planning and project management skills
• Influencing and skills
• Problem solving skills
• Great Time management and general administration skill.
• High level of integrity and interpersonal skills in dealing with numerous external stakeholders.