Assistant Coordinator - Finance and Resource Management at The Nigerian Red Cross

Job Summary

• Responsible for Accounting, payroll, budgeting, reporting, cash forecasts, review of branch returns and justifications.

Reporting lines:

• The position reports to the Head of Finance and Resources Management

Duties and Responsibilities

• Responsible for processing payroll, remitting payroll taxes as well as preparing monthly, quarterly and year-end payroll statements.
• Collecting, calculating, and entering data in order to maintain and update payroll information
• Ensuring that all payroll transactions are processed efficiently
• Prepare Payroll bank transfer each month end
• Compiling summaries of earnings, taxes, deductions and reporting on this
• Making monthly returns of PAYE and WHT deductions to FIRS and other tax authorities.
• Prepares and reconciles WHT schedule
• Prepares and reconciles PAYE schedule
• Makes monthly remittance of pension contributions
• Resolving payroll discrepancies(if any)

Budgeting & Reporting:

• Provide input, support and guidance to the budget process by working closely with program staff. This includes core cost budget and program activity budget
• Support in review of branch budgetsfor quality assurance purposes and ensuring that costed budgets are realistic and arithmetically checked as correct
• Input the budget in the accounting software once approved.
• Support in review of Finance branch reports, ensuring that costs are booked into correct budget lines and cost centres
• Check and review partner financial reports

Cash Flow Management:

• Monitor cash flow for both HQ and branches, ensuring that the activities are not disrupted because of in availability of funds. Work closely with branch finance and management team.
• Prepare cash requests and ensure that all supporting documents are adequate

Branch focal point for receiving financial returns:

• Review Zonal /Branch financial returns
• Consolidating Zonal financial returns with Headquarters financial records.
• Prepares and process branch funds advance/disbursement requests
• Support in finance capacity building plans for the branches

Asset Management:

• Custodian of Asset Register of NRCS inventory of equipment and assets and updating of the register on monthly basis
• Tagging exercise for all equipment
• Coordinate and conduct assets verification exercise and submission of annual fixed asset register to SG
• Work closely with logisticians towards upholding best practices in asset management
• Plan and Coordinate periodic verification of Stock takes.

Job Qualifications and Requirements

• University degree in accounting or finance with preference professional certification in accounting (ACCA/CPA/CNA)
• Excellent written and oral communication skill in English
• Excellent Microsoft Office application especially Excel. Desirable knowledge in financial system applications
• A minimum of Five years relevant work experience in finance and accounting is required.
• Proven experience in managing large budgets
• Demonstrated expertise in using accounting systems
• Ability to provide technical guidance and advise especially to non-finance colleagues
• Understanding of development field such as NGOs or institutional donors is desirable
• Demonstrated record of accurate and timely reporting
• Ability to multi-task effectively, including having excellent planning, organizational skills, and the ability to work under pressure.
• Ability to complete task and meet deadlines.
• Detail-oriented approach with strong analytical and problem-solving abilities.
• Can communicate and present in clear, precise and structured ways and effectively.