Group Head, Administration & Procurement at Adron Homes & Properties Limited

Job Code: GFC/11/004
Location: Nigeria

Job Role

• The Group Head of Administration & Procurement manages overall daily operations of the Group.
• The position is also expected to draw together all administrative work and practices in a consultative and collaborative style
• He/She ensures the company operates at the leading edge of operational efficiency and service quality whilst supporting the Management team to deliver strategics and operational priorities.
• The Group Head of Administration & Procurement  works to improve process and policies, manage administrative staff, and lead long term organizational planning.
• He/She has the responsibility for the office budget and the maintenance schedules for supplies, equipment and technological system.
• Additionally as a professional, you manage the schedules of the company's top executive.

Key Responsibilities

• Management: Manages daily office operations, negotiates contracts, manages vendor relationship, act as primary liasion with clients and contractors
• Develop and oversees office standard operating procedures
• Technology: Oversees network administration, manages phones systems and evaluation information systems.
• Manage Administrative  Staff including  front of office and travel coordination
• Coordinates long-term organisational planning , coordinates the implementation and operation of ADRON's strategic plan
• Oversees contract, develops and implement a contracts and grants management system, with the support of third party consultants.
• Update and implements company's development strategy, oversees individual solicitation leads and processes, as agreed with the BOARD.

Administrative:

• Managing filling system
• Developing and implementing new administrative systems, such as record management
• Recording office expenditure and managing the budget.
• Organising the office layout and maintaining supplies of stationery and equipment
• Maintaining the condition of the office and arranging for necessary repairs
• Organising and chairing meetings with staff - in lower paid roles
• Delegating work to staff and managing their workload and output.
• Writing reports for senior management and delivering presentations
• Responding to customers enquiries and complaints
• Reviewing and updating health and safety policies and ensuring they are observed.
• Arranging regular testing for electrical equipment and safty devices
• Oversee the management of social media and other electronic/print media platforms
• Provides supplies by identifying various departmental needs establishing  policies, procedures and work schedules.
• Purchases printed materials and forms by obtaining requirements; negotiation price, quality and delivery; approving invoices.
• Complete special projects by organizing and coordinating information and requirement planning, arranging, and meeting schedules; monitoring  results.
• Motivating the administrative support team and resolving officer conflicts.

Fleet Management:

• Acquisition: Make decisions about the types of vehicles  to acquire and the most suitable method of financial the fleet.

Fleet Maintenance & Management:

• Maintain vehicles in peak operating condition, may appoint an independent service center and parts supplier to handle the work.
• To minimize downtime, negotiation strict servicing time limit and negotiate priority repair schedules with service centers/mechanics
• Maintain vehicle service and inspection records to ensure compliance with manufacturers' servicing schedules and maintenance routine.
• Ensure that vehicle are available for the maximum period to earn revenue and maintain customer delivery schedules.

Drivers Behavioral Management:

• Poor driver behaviour can influence company vehicle fuel  and maintenance costs;
• To effectively manage this group of administrative staff.
• You are to increasingly taking advantage of telematics systems in vehicle that enables them to continuously monitor aspect of drivers behavior , such as speeding, excessive bracking and erratic driving.

Security of Vehicle:

• Use GPS system to track vehicle locations and improve trace ability in the event of a vehicle theft.
• GPS system enable manages  to monitor vehicle progress and fake remedial action in case of serious delays to scheduled deliveries or deliverables.

Cost Control:

• Automate the collection and recording of data that enables them to monitor vehicle performance and cost.
• Develop and implement policies, procedures, tools and guidelines to ensure effective and efficient procurement processes in the company and to assure seamless procurement services
• Seek, evacuate and recommend reliable vendors or supplier, contractors to provide quality goads or services at reasonable prices.
• Negotiate prices, lead times and other contractual terms with suppliers in Pan Africa
• Budget, report and analyze procurement costs to ensure high viisibility and control of procurement related expenses.

Qualifications

• B. Sc in Business Administration, Economics OR in a related field
• MBA or Master's Degree is a MUST
• Professional Certifications is an added advantage
• Minimum of 10 years experience in a senior managerial capacity preferablyl in a multinational company.

Expected Competencies:

• Administrative management
• Facilities & fleet management
• Inventory control
• Good negotiation skills
• Secretarial administration
• Budget development and management
• Purchases & Supplies management.