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  • Admin Officer at Law Union Rock Insurance

  • Posted on: 6 December, 2018 Deadline: 30 December, 2018
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  • Law Union & Rock Insurance Plc is one of the first generation Insurance Companies to open office in Nigeria six decades ago. We began operations in Nigeria in 1951 as a Chief Agency when the late Sir Mobolaji Bank-Anthony held the power of Attorney for Royal International Insurance Holding, a U.K leading Insurance Company (the first Nigerian to have such authority).

    Admin Officer

     

    Job Description

    • Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office.
    • Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material.
    • Familiar with a variety of the field's concepts, practices and procedures.
    • Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.

    Responsibilities

    • Answer and direct phone calls
    • Organize and schedule meetings and appointments
    • Maintain contact lists
    • Produce and distribute correspondence memos, letters, faxes and forms
    • Assist in the preparation of regularly scheduled reports
    • Develop and maintain a filing system
    • Order office supplies
    • Book travel arrangements
    • Submit and reconcile expense reports
    • Provide general support to visitors
    • Provide information by answering questions and requests
    • Take dictation
    • Research and creates presentations
    • Generate reports
    • Handle multiple projects
    • Prepare and monitor invoices
    • Develop administrative staff by providing information, educational opportunities and experiential growth opportunities
    • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
    • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
    • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
    • Contribute to team effort by accomplishing related results as needed
    • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
    • Organize travel arrangements for senior managers
    • Write letters and emails on behalf of other office staff
    • Book conference calls, rooms, taxis, couriers, hotels etc.
    • Cover the reception desk when required
    • Maintain computer and manual filing systems
    • Handle sensitive information in a confidential manner
    • Take accurate minutes of meetings
    • Coordinate office procedures
    • Reply to email, telephone or face to face enquiries
    • Develop and update administrative systems to make them more efficient
    • Resolve administrative problems
    • Receive, sort and distribute the mail
    • Answer telephone calls and pass them on
    • Manage staff appointments
    • Oversee and supervise the work of junior staff
    • Maintain up-to-date employee holiday records
    • Coordinate repairs to office equipment
    • Greet and assist visitors to the office
    • Photocopy and print out documents on behalf of other colleagues

    Method of Application

    Applicants should send their CV to: Obabaniyi@lawunioninsurance.com

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