Project Officer at Sahara Group

Purpose Statement

• To accomplish the primary goal of providing administrative and technical skills to support a project to successful completion. The Project Officers reports directly to Head, Special Projects.

Duties & Responsibilities
Team Administration:

• Provide day-to-day administrative support to our team of project managers
• When required, set up team meetings, record meeting minutes and allocate actions
• Support the Monitoring, Evaluation, Impact and Learning Lead to monitor progress on projects
• You may also be required to undertake other assignments from time to time, depending on the needs of the project.

Project Administration: 

• Maintain relevant project data in various systems pertaining to capacity, new opportunities and general project records 
• Oversee the upkeep of project documents to ensure they are fit for use
• Assist with creation of Project Initiation Documents for new projects 
• Assist with the collation of capacity data on a monthly basis, and communicate analysis of this to the Head of Special Projects. 
• Ensure that New Opportunities meetings are conducted smoothly – from developing clear agendas, to recording and publishing minutes allocating actions and maintaining the New Opportunities list 
• Ensure time-sheets are completed on a weekly basis, company-wide.

Financial Administration:

• Update the team’s project financial reports 
• Coordinate the team’s input to project forecasting (revenue and costs) 
• Process and raise PO numbers for invoices 
• Assist with time management and expenses against projects 
• Act as the link between the Project Management team and Finance team when required.

General responsibilities:

• Be aware of, and take personal responsibility for, any health and safety issues and obligations
• Uphold all aspects of the policies, procedures and legal requirements in relation to personal conduct.
• Prepare for and engage in one-to-one meetings and performance management appraisals
• Maintain personal professional development and personal development plans
• Be willing and committed to take on new work as and when required and to be proactive.

Minimum Qualification/ Experience

• University Degree with a minimum of 2:1 in any discipline
• Minimum of 2 years of Post NYSC work experience in a project-related environment.
• Project Management Professional Certification is a MUST.

Knowledge/Skills:

• Thorough familiarity with word processing, spreadsheet, and project scheduling computer applications
• Ability to work effectively as a team member and independently,
• Ability to manage multiple priorities under pressure, trouble-shoot, and to meet short- and long-term deadlines
• Demonstrated experience in budget and financial management
• Excellent written and verbal communication skills
• Excellent critical and creative thinking and analytical skill

Personality Traits:

• Proven relationship-building skills with good interpersonal skills
• Project management abilities with demonstrated full life cycle project engineering experience
• Ability to effectively communicate and interface with all levels of management
• Ability to plan, prioritize and coordinate multiple concurrent projects
• Proven ability to work independently, as part of a team and with initiatives to meet tight deadlines
• Good planning and organisational skills, along with a high degree of detail orientation
• Enthusiastic, adaptable and quick to learn
• Strong level of integrity with a sound work ethic