Executive Assistant (EA) at dbrownconsulting (DBC)

Job Description

• As an Executive Assistant (EA) to the Managing Partner, you will predominantly perform diverse administrative duties requiring confidentiality, a strong work ethic and common-sense approach
• Support requirements will vary from day to day dependent on the business covered with a strong degree of flexibility given the demanding nature of this role.

Responsibilities

• Client facing position, internal and external client handling
• Advanced, proactive diary management, facilitating swift set-up of client meetings
• Meeting, conference calls, telepresence set up - internally and externally
• Management of expense processing, reimbursement, personal amounts owing and account reconciliations.
• Type reports, memos, letters and other documents
• Feilding calls and responding to emails were necessary
• Record, type and distribute meeting minutes on behalf of the Managing Partner
• Read and analyze incoming memos, submissions and reports to determine their significance to the Managing Partner and plan their distribution.
• File and retrieve corporate documents, records and reports.
• Conduct research
• Travel and guest arrangement

Qualifications and Experience

• Minimum two (2) years’ experience in a similar position.
• Professional client handling and relationship building with all client
• Full competency in diary management, can apply good judgment and understands competing priorities
• Strong, executive communication style
• Experience of effectively arranging travel, production of accurate itineraries, able to navigate systems well and apply good judgment on how to optimize travelers time
• Can demonstrate pro-activity and ownership within a role
• Strong technical capabilities
• Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively with peers.
• Is flexible, willing and open to change
• Can follow up without prompting and keep 1 step ahead of arrangement and requirements
• Displays good use of initiative and follow through to completion
• Has a high level of attention to detail and delivers high-quality results.