dbrown consulting (DBC) is a training, consultancy and payroll outsourcing firm founded in April 2006 to cater to corporate clients with a taste for world class personalized services at highly competitive rates.
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As an Executive Assistant (EA) to the Managing Partner, you will predominantly perform diverse administrative duties requiring confidentiality, a strong work ethic and common-sense approach
Support requirements will vary from day to day dependent on the business covered with a strong degree of flexibility given the demanding nature of this role.
Responsibilities
Client facing position, internal and external client handling
Advanced, proactive diary management, facilitating swift set-up of client meetings
Meeting, conference calls, telepresence set up - internally and externally
Management of expense processing, reimbursement, personal amounts owing and account reconciliations.
Type reports, memos, letters and other documents
Feilding calls and responding to emails were necessary
Record, type and distribute meeting minutes on behalf of the Managing Partner
Read and analyze incoming memos, submissions and reports to determine their significance to the Managing Partner and plan their distribution.
File and retrieve corporate documents, records and reports.
Conduct research
Travel and guest arrangement
Qualifications and Experience
Minimum two (2) years’ experience in a similar position.
Professional client handling and relationship building with all client
Full competency in diary management, can apply good judgment and understands competing priorities
Strong, executive communication style
Experience of effectively arranging travel, production of accurate itineraries, able to navigate systems well and apply good judgment on how to optimize travelers time
Can demonstrate pro-activity and ownership within a role
Strong technical capabilities
Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively with peers.
Is flexible, willing and open to change
Can follow up without prompting and keep 1 step ahead of arrangement and requirements
Displays good use of initiative and follow through to completion
Has a high level of attention to detail and delivers high-quality results.
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