Higher Executive Officer at Coal City University

Department: Registry

Job purpose

• The role is responsible for proactively and independently managing relationships with academic and professional staff from faculties and all other areas of the University.

Main Duties and Responsibilities

• The incumbent will ensure the provision of high level and comprehensive administrative and operational support for the Coordinators of the University Core subjects, the Core Curriculum Committee and the Pro Vice - Chancellor (Academic) as required.
• The incumbent is required to have established, professional judgment skills and the ability to be an effective public interface for the University Core. Operating with a high degree of independence in a fast paced environment, the Core Executive Officer is required be exceedingly well organised, flexible, proactive, resourceful and efficient.
• The role is responsible for providing support and advice on staffing issues, ensuring that staff contracts and paperwork are prepared in a timely manner and that staff are orientated into the University.
• The Core Executive Officer will be responsible for ensuring that all adjunct teaching staff are provided with all information and resources necessary to discharge their responsibilities.
• The position is required to be an expert in all aspects of the University Core subjects and have a working knowledge of the undergraduate programs of the University. The incumbent will provide an interface between students and the University Core.
• The position is also required to advise, where appropriate, students of the rules, precedents, guidelines and policies established by the University in relation to the University Core and will assist the Pro Vice - Chancellor (Academic) with policy developments.
• The post holder may be required to undertake such other duties commensurate with the nature and level of the post as directed by the Head of Department.

Person Specification
Qualifications:

• Essential:
  • Candidate must possess an OND/HND
  • Continued Professional development
  • NYSC discharge certificate/certificate of exemption is mandatory

Experience/Knowledge:

• Essential:
  • Candidate must hold a minimum of seven (7) years cognate experience.
  • Candidate must be Information and Communication Technology (ICT) compliant.
  • Knowledge of office management systems and procedures.
  • Working knowledge and experience using Microsoft Office Software, Specifically proficient in the use of Outlook, Word, Excel and PowerPoint.

Skills:

• Essential:
  • Be of proven managerial skill, able to utilise available human and material resources efficiently and effectively, to achieve set University goals and objectives.
  • Meticulous degree of accuracy and attention to detail.
  • Ability to deal calmly and professionally with the unexpected.
  • Must be assertive, friendly, cooperative, flexible, tactful, dependable and logical – work in a collaborative manner with multiple offices.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to analyse and solve problems
  • Timely in the completion of tasks
  • Maintains the highest level of confidentiality and professionalism at all times.
  • Excellent motivational and team-building skills.
  • Demonstrate problem solving and abstract thinking skills
  • Ability to produce high quality work while working independently.
  • Ability to meet required attendance and submission deadlines.

Attributes:

• Essential:
  • Possess good leadership qualities, such as decisiveness, openness, fairness, leading by examples, working as team leader and encouraging participation in decision-making.
  • A person of good health, pleasant disposition, charitable manners, unassailable integrity and strong moral character.
  • The candidate must be firm and fair in decision-making and MUST FOLLOW DUE PROCESS in taking decisions.
  • A person of good conduct, possessing sense of discipline, dedication, drive, resourcefulness and ability to command respect and loyalty of the members of staff and the students of the College.
  • A creative and innovative approach to problem solving.
  • He/she should articulate and ensure the enforcement of the University’s laws and regulations.
  • An engaging and convincing speaker capable of enthusing listeners.
  • He/she must be a leader who by his pedigree is likely to command the respect and loyalty of both staff and students of the University.