Storekeeper at Premiere Urgence Internationale (PUI)

Based in: Maiduguri, Borno State
OVERAL MISSION

General objective
Under the direct supervision of the Head of Storekeeper, the storekeeper manages the receipt, storage, safe-keeping and delivery of goods, tools and equipment under its responsibility.

S/he participates in the drafting and monitoring of all administrative documents related to stored items.

RESPONSABILITIES AND TASKS
Management of storage

• Under supervision of the Head of Store Keeper, S/He wil be in charge of an area in the Warehouse, tasks included :
• Monitoring Offload and Loading of all the items in his area.
• Ensure all items are well organized and correctly stored, complete, well protected, fully identified and easily accessible (cleanliness, security, access, etc.).
• Monitor the quality of products at the time of receipt. Put aside non-compliant or infected products, damages, lost or missing items and report to his supervisor
• Supervise the team of daily workers charged with storage activities
• Draft or complete dispatch and receipt documents in compliance with Premiere Urgence Internationale standards (delivery and release forms)
• Fill and update stock cards
• Take the volume and the weight of the items stored
• Participate in monthly stored goods and equipment inventories and reconciliation with what should be in stock
• Monitor the kitting activities
• Regularly monitor the quality of products during storage. Pay special attention to expiration dates
• Monitor the temperature of the temperature controlled area and make sure the standards for drugs storage are met.
• Maintenance of buildings, storage spaces and stored equipment
• Monitor the storage facilities and infrastructure both from inside and outside: locate damages and propose the necessary repairs
• Ensure cleaning and regular disinfection of storage spaces
• Introduce protection against insects and pests inside the storage spaces and apply treatment upon the first sign of infection
• Ensure adequate ventilation of the spaces
• Ensure the equipment and machines are cleaned before returning to storage
• In conjunction with the Head of store-keeper, make provisions for the staff and necessary equipment for loading / unloading
• Monitor incoming and outgoing equipment
• Drafting of reports and meetings
• Participate in the drafting of inventory reports
• Attend to warehouse weekly meetings.
• Participate in cargo deliveries (when required by the transport team)
• Under the management of the Cargo Assistant, loads and unloads cargo from the partner warehouse to the truck and from the truck to PUI warehouse/airport.
• Segregates the different cargo by destinations when needed in PUI warehouse.
• Record the weight and volume of the transported cargo.
• Verify that security rules are followed at the airport.
• Transports the cargo with care during offloading and unloading activities.
• Handles cargo with care and avoids any damages and breakages of the items.
• Protects the items during transportation.
• Organizes the items correctly in order to be able to easily offload and unload the cargo.
• Cleans and disinfects regularly the interior of the truck. Keep all the needed tools inside the truck (scale, weight, visibility jacket etc.)
• Cleans the equipment and machines on a weekly basis.
• Uses the equipment’s provided by PUI cautiously and avoid breakages and damages.
• The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.

REQUIERED SKILLS

Language skills: Fluent in English and Hausa

Education degree: Secondary education

Work experience: Previous experience in store-keeping activities is an asset

Knowledge and skills : Be able to stack efficiently and following the rules any kind of items. Be able to manage a high number of daily workers. Capacity to organize team work. Understanding of storage procedures and documents

Computer skills: Basic knowledge of Microsoft Office

• Transversals skills
• Commitment to the NGO values and principles
• Previous experience working for an INGO an asset
• Good physical condition
• Capacity to work with a wide range of stakeholders, diplomatic and open-minded
• Good customer service skills
• Ability to adapt or change priorities according to the changing situation within a mission or the organization itself
• Ability to manage stress and pressure
• Rigor
• Honesty