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  • Posted: Jan 17, 2020
    Deadline: Jan 23, 2020
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    Action Against Hunger | ACF International, a global humanitarian organization committed to ending world hunger, works to save the lives of malnourished children while providing communities with access to safe water and sustainable solutions to hunger.
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    Management Information Systems Officer

    Location: Maiduguri, Borno
    Job Type: Full Time
    Starting Date: As Soon as Possible
    Direct Line Manager: Monitoring and Evaluation Manager

    Objective 1

    • Support management of beneficiaries for Action Against Hunger projects

    Tasks and Responsibilities:

    • Support comprehensive data management of the program beneficiaries
    • Carry out timely programming, printing, and reprinting of beneficiary’s card
    • Timely reporting for accountability purposes of all beneficiary’s transactions
    • Ensure safe management and protection of beneficiary information and data at the base level

    Objective 2

    • Support the management of MIS technologies and platforms (Including Red Rose, PowerBI, Kobo etc…)

    Tasks and Responsibilities:

    • Ensure adequate management of the programs databases and RedRose platforms at the base level
    • Carry out timely device configuration for Red Rose platforms and Bluetooth printers
    • Carry out troubleshooting of devices and find solutions where necessary to ensure timely implementation of program activities
    • Ensure routine monitoring of the Red Rose and ODK/Kobo devices and software upgrades when necessary in conjunction with the M&E Assistants / Officers
    • Ensure the timely configuration of vendor devices.
    • Direct management and safekeeping of all the programs smartphones for data capturing.
    • Supports M&E and Program Team on database management software usage when necessary
    • Support the M&E team in coding and creating new forms and questionnaires
    • Create Monthly reports via the use of infographic software.

    Objective 3

    • Ensure proper and timely implementation, management and capacity building on MIS technology at the base level

    Tasks and Responsibilities

    • Take a lead in data storage, processing, retrieval and reporting to project management team and key community stakeholders in consultation with the M&E team
    • Undertake regular visits to all programs operational LGAs to support technical capacity in usage and management of MIS and its associated technology
    • Coordinate and share learning related to MIS knowledge, data collection, use of device, behaviors, and practices at base office level, and AAH at large
    • Generate MIS related reporting on trends in all-cash programs context and progress (using graphs, pie charts, bar charts, etc.) for internal and external reporting in consultation with the M&E Manager
    • Train local field staff, state government stakeholders and key community beneficiaries in how to establish and use simple MIS in coordination with the project management team
    • Build capacity of program staff through on the job training, mentoring, shadowing and technical support to ensure MIS compliance
    • Assess and support the integration of MIS in all programs to include other on-going AAH projects in Northern Nigeria

    Objective 4

    • Support formulation and integration of Geographic Information System technology and other related spatial information applications, for operational programming needs

    Tasks and Responsibilities:

    • Support collection of information and study trends for the preparation of maps and its documentation, as required for analysis or reporting needs
    • Support creation, organization and archiving of mapping product for ACTION AGAINST HUNGER areas of operations
    • Compile geographic data from a variety of sources including field observation, satellite imagery, and existing maps

    Objective 5

    • Represent Action Against Hunger in relevant local forums and technical working groups where necessary

    Tasks and Responsibilities:

    • Where necessary represent Action Against Hunger internally in community and state-level MIS forums on issues related to the information management system, MEAL and reporting (consortia, alliances, and clusters)
    • In consultation with the M&E Manager, participate in programs based on technical discussion and sharing forums during the visit of other project stakeholders to the project sites
    • Participate in base level MIS planning, training and sharing forums as appropriate.

    Internal & External Relationship
    Internal:

    • M&E Manager: Operational hierarchical relationship– exchange of information, reporting, collaboration, coordination
    • MIS Manager : Technical supervisor - exchange of information, collaboration, coordination
    • M&E Field Officers / Assistants: exchange of information, collaboration, coordination
    • Project Officers: Ensure exchange of information, collaboration and coordination
    • Other ACF M&E and program staff: exchange of information, collaboration and coordination

    External:

    • Governmental and non-governmental partners: Exchange of information, coordination, training, supervision, influence on the choice of technical options
    • Representatives of international aid organizations: Exchange of information
    • Representatives of donors: Exchange of information, technical discussions, project-related exchanges

    Position Requirements
    Qualifications:

    • Degree in MIS, IT, Computer Science, Computer Engineering, Software Engineering, Demography or related subject, with previous experience working in humanitarian projects.
    • Minimum of three (3) years of working experience
    • Fluency in English and Hausa (both written and spoken skills).

    Skills and Experience:
    Essential:

    • Professional, motivated, open, creative, mature, responsible, flexible and culturally sensitive
    • Minimum of three years of working experience
    • Excellent working knowledge of Microsoft Office programming (Access, Outlook, Excel, PowerPoint, and Word)
    • Proven ability to create management information systems for large amounts of data within a complex program
    • Knowledge and experience in using database specific software
    • Excellent communication, writing, and analytical skills
    • Fluent in English
    • Experience designing and leading capacity building and training for national teams.
    • Commitment to AAH mission, values, and policy.

    Preferred:

    • Fluent in Hausa
    • Previous experience in M&E, MIS of cash-based interventions (i.e. cash for work, cash transfers or cash vouchers)
    • IT troubleshooting capabilities
    • Previous experience with AAH.

    Minimum Basic Salary

    • N236,585 per month.

    go to method of application ยป

    Grants and Compliance Manager

    Location: Damaturtu, Yobe
    Job Type: Full Time
    Start Date: As soon as possible
    Direct Line Manager: Grants & Compliance Coordinator

    Objective 1

    • Coordinate and Supervise the production and submission of quality and timely donor reports

    Tasks and Responsibilities:

    • Ensure high quality and timely grant reporting from technical support staff and programme managers for submission to the HOD Grants and Compliance; undertake a qualitative review, grammatical edit and ensure compliance to guidelines and donors’ requirements, use of proper templates
    • Ensure that internal timelines and external deadlines are met; maintain the reporting tracker developed by HOD, follow up on inputs from project teams and technical staff and update archive on NHF and in the base.
    • In collaboration with the Coordination Team (Program, WASH, FSL, Nutrition and Health, Log, Finance, MEAL coordinators), address any further follow-up question/s, comment, etc., to ensure compliant and quick submission of additional and/or revised information required.
    • Coordinate responses to any donor feedback and ensure timely submission of requested feedback.

    Objective 2

    • Identification, coordination, preparation, writing, and submission of quality and timely concept notes and full proposals, following Action Against Hunger’s validation processes and taking into account the donor guidelines

    Tasks and Responsibilities:

    • Under the supervision of  the HOD Grants and in close collaboration with area co and technical/program team Formulate concept notes and proposals; develop context, compile and edit narrative components, ensure budget templates are shared, monitoring and compose other documents as necessary;
    • Under the supervision of the HOD Grants and in close collaboration with area co and technical/program team, he/she will analyze and capitalize assessments (Rapid Needs Assessment), baselines, and field observations for needs identification.
    • Under the supervision of the HOD Grants and close collaboration with area co and technical/program team, he/she will identify interventions to be presented to international/local donors when necessary.
    • Assist with research on funding opportunities, and potential donors, partners, and their strategies.

    Objective 3

    • To support internal coordination and communication within the Action Against Hunger Nigeria mission

    Tasks and Responsibilities:

    • Develop internal knowledge of Action Against Hunger internal policies and reporting mechanisms; communication, advocacy, and cross-cutting policies, internal reporting APRs, situation reports, project updates, beneficiary count and technical evaluations report.
    • Ensure compliance with donor visibility requirements, edit and draft human interest stories, success stories and photographs for donor reports and presentations.
    • Assist the HOD Grants and Compliance and area coordinator in the development of grant portfolio summaries, project, and donor brief/updates;
    • Assist to identify potential opportunities for partnerships with local and international organizations and participating in the development of agreements and vetting processes.
    • Ensure comprehensive grant files are maintained up to date and are available for use in both hard and soft copy (proposals, contracts, amendments, reports, etc.).
    • Facilitate the dissemination of knowledge management products, publications, factsheets;

    Objective 4

    • Provide Strategic, Technical, and Coordinated support to Grants Management

    Tasks and Responsibilities:

    • Facilitate kick-off, review and closing meetings to ensure project objectives are being met and identify and challenges, delays or deviations from the project plan; and communicate with donors, support on any internal or external realignments as appropriate.
    • Follow up with Program Managers and Technical Coordinators on Program Implementation and collection of data according to means of verification, from the kick-off meeting to contract closure, to allow pro-activeness in the monitoring of the grant and related tasks (such as ad-hoc donor requirements or extension/amendment requests).
    • Under the supervision of the HOD, Grants develop grant revisions, cost extensions, budget realignments and modifications
    • Facilitate training and capacity building for field teams, in particular, Program Managers and Field Coordinators on the Project Cycle Management Tools and internal reporting tools.
    • Build the capacity of field staff to write and incorporate feedback on donor reports;
    • Identify and communicate to program/technical, field and M&E staff gaps in reporting/data collection.
    • Maintain an in-depth knowledge of Action Against Hunger internal policies and proposal guidelines for donor organizations funding Nigeria programs/projects among project managers, technical as well as operational support staff.

    Internal & External Relationship
    Internal:

    • Work in close collaboration with MEAL staff of the mission on gender-sensitive data collection, management and quality for the purposes of reporting and story-telling.
    • Ensuring high‐quality and timely grant reporting with support from DCD Program and technical coordinators and proving technical support to staff on donor regulations and compliance.
    • Support high‐quality and timely grant reporting with support from Area Director and Coordinator, technical staff and programme managers and provide technical support to staff on donor regulations and compliance.
    • Support  field coordinator and project managers for grant and internal project and programme coordination meetings; grant opening, review, and closing meetings.

    External:

    • Participating in donor engagement in close collaboration with Area Director and Coordinator
    • Represent ACF and support the development of visibility materials for the presentation of the project portfolio with relevant stakeholders

    Qualifications

    • Degree and / or Master's Degree in Humanitarian Action or any related field (international relations, political science, law, etc.)
    • At least 5 years’ experience in international development, humanitarian assistance, international relations or related sector.

    Skills and Experience:
    Essential:

    • Fluency in English and an additional advantage if fluency in Hausa and Kanuri
    • Excellent experience in proposal and report writing, donor rules and regulations, validation procedures, coordination of processes.
    • Experience in Project Cycle Management, theory of change and project implementation tools
    • Strong commitment to Mission objective and general knowledge of programmatic areas (FSL, WASH, Nutrition and Social Protection)
    • Ability to write donor reports and proposals in excellent English.
    • At least 3 years as Grant Writer or similar (i.e. Project Officer)
    • Knowledge of key institutional donors, including ECHO, USAID (FFP, OFDA), SDC, SIDA, GAC, OCHA, AECID.
    • knowledge of Humanitarian principles, Sphere project minimum standard, gender, protection, and conflict sensitivity

    Preferred:

    • Well organized, attentive to detail and ability to manage multiple tasks
    • Detail-oriented, organized, and able to manage to compete for urgent requests and priorities;
    • Ability to work in a multicultural context and be a team player;
    • Ready and willing to travel to remote locations, remain calm and under pressure and adapt to changing circumstances.
    • Proven ability to work independently under minimal guidance, pressure and tight deadlines;
    • Problem solver with a work style that builds confidence in others.

    Minimum Basic Salary

    • N 424,310 per month.

    Method of Application

    Use the link(s) below to apply on company website.

     

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