• Careers at Best Search Recruitment

  • Posted on: 26 May, 2014 Deadline: 6 June, 2014
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  • Best Search Recruitment is inviting application sfrom suitably qualified to fill the following vacancies:

    Assistant Manager - Sea Exports

     

    Overall Objective
    Ability to develop and use collaborative relationships to accomplish work goals and develop individual relationships

    Scope
    ? Lead the entire Operations and documentation Team.
    ? Coordinating with Shipping Line and Co-loaders for Planning Vessel. Proper input of Cost/Revenue/ WIP/Accruals.
    ? Follow-up for Pre-alert.
    ? Helping Team with Shipping Line or co-loaders for documentation. Follow-up with other branches for Cargo coming from various locations. Planning Vessel.
    ? Follow-up with shipping line for Tracking of shipment. Providing Stuffing instructions to Operation Executive at CFS. Participation in providing Quotations to Overseas.
    ? Trying to generate more business from the current customers.
    ? Closing Job files within the agreed time-frame by posting all costs received from various vendors and allocating agreed revenue/Sell rates.

    Detailed Description
    ? Planning Vessel
    ? Proper input of cost/revenue/WIP/Accruals
    ? Assisting Team in coordinating with S/Line and Co-loader
    ? Ability to maintain stable performance under pressure or opposition; handling stress in a manner that is acceptable to others and the organization.
    ? Respond to inquiries from the field and clients, providing accurate and timely information and advice on Customs related issues and other compliance queries.
    ? Effectively present information one-on-one, or in small group situations.
    ? Identifies and resolves problems in a timely manner.
    ? Perform other duties as assigned.

    Skills/Knowledge/Competencies
    ? Must be able to read, write and speak English fluently.
    ? Ability to communicate and interact effectively with people from multi-functional and diverse backgrounds.
    ? Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
    ? Ability to write reports, business correspondence, and procedure manuals.
    ? Ability to effectively present information and respond to questions from management, employees and customers.

    Expected years of experience
    ? 4-5 yrs in shipping/freight forwarding industry

    Educational Qualification
    ? Graduate degree preferred.
    ? Minimum two years related experience required. Minimum one year industry experience preferred.
    ? Must be PC literate.
    ? Basic proficiency in Microsoft Office, internet, web-based and related
    ? Job specific software applications. Accurate typing and/or data entry skills.

    go to method of application »

    Executive Assistant to MD

     

    Overall Objective:
    To assist the MD/Senior Management in administrative and any other duties.

    Scope
    • Manage the MD’s office in all administrative aspects
    • Manage MD’s schedule
    • Provide management with inputs on reports, research data, operations issues etc
    • Provide personal assistance to the MD

    Key Result Areas
    • Provide assistance to the MD in all administrative capacities
    • Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations
    • screening phone calls, enquiries and requests, and handling them
    • when appropriate;
    • Co-ordinate and schedule meetings, record minutes and follow up on action points
    • Personal assistance
    • Preparation and analysis of management reports
    • Liaise with departmental and corporate teams, external organizations, clients and vendors on behalf of management
    • Preparation of presentations and report analysis for meetings with customers, Company global offices and management meetings
    • Assist with regulatory processes for orientation and relocation of Expat staff
    • Assist other members of the Executive Management team when needed.
    • Create and maintain office systems, including data management and filing;
    • Organizing and maintaining diaries and making appointments;
    • Distributing emails and other correspondence often on behalf of the manager;
    • Carrying out specific research and presenting findings
    • Responsibility for accounts and budgets; managing personal finances
    • Taking on some of the manager's responsibilities and working more closely with management;
    • Deputizing for the manager, making decisions and delegating work to others in the manager's absence;
    • Being involved in decision-making processes.

    Skills & Qualifications
    • Excellent communication skills both verbal and written
    • Strong organisational, planning and time management skills, negotiation and decision making skills
    • Ability to prioritise and multitask, work well under pressure
    • Good attention to detail with high importance placed on accuracy
    • Good working knowledge of Microsoft office (Word, Excel and PowerPoint in particular)
    • Flexible in manner of working and willingness to adapt and learn
    • Capable of handling multiple roles
    • Discretion and confidentiality are essential attributes
    • Minimum 2 years experience

    Educational Qualifications
    • Graduate
    • Post Graduation qualification preferred

    Method of Application

    Interested & qualified candidates should forward their applications (Résumé & Cover Letter) to coa@bestsearchrecruitment.com

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