Executive Assistant to MD at Best Search Recruitment

Overall Objective:
To assist the MD/Senior Management in administrative and any other duties.

Scope
• Manage the MD’s office in all administrative aspects
• Manage MD’s schedule
• Provide management with inputs on reports, research data, operations issues etc
• Provide personal assistance to the MD

Key Result Areas
• Provide assistance to the MD in all administrative capacities
• Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations
• screening phone calls, enquiries and requests, and handling them
• when appropriate;
• Co-ordinate and schedule meetings, record minutes and follow up on action points
• Personal assistance
• Preparation and analysis of management reports
• Liaise with departmental and corporate teams, external organizations, clients and vendors on behalf of management
• Preparation of presentations and report analysis for meetings with customers, Company global offices and management meetings
• Assist with regulatory processes for orientation and relocation of Expat staff
• Assist other members of the Executive Management team when needed.
• Create and maintain office systems, including data management and filing;
• Organizing and maintaining diaries and making appointments;
• Distributing emails and other correspondence often on behalf of the manager;
• Carrying out specific research and presenting findings
• Responsibility for accounts and budgets; managing personal finances
• Taking on some of the manager's responsibilities and working more closely with management;
• Deputizing for the manager, making decisions and delegating work to others in the manager's absence;
• Being involved in decision-making processes.

Skills & Qualifications
• Excellent communication skills both verbal and written
• Strong organisational, planning and time management skills, negotiation and decision making skills
• Ability to prioritise and multitask, work well under pressure
• Good attention to detail with high importance placed on accuracy
• Good working knowledge of Microsoft office (Word, Excel and PowerPoint in particular)
• Flexible in manner of working and willingness to adapt and learn
• Capable of handling multiple roles
• Discretion and confidentiality are essential attributes
• Minimum 2 years experience

Educational Qualifications
• Graduate
• Post Graduation qualification preferred