Fresh Jobs at Widows and Orphans Empowerment Organisation

Position Summary
Project Director (PD)/Deputy Chief of Party (DCOP) WEWE-LOPIN-2 project. The responsibility of WEWE - LOPIN 2 PD/DCOP is to provide support in the following areas:

• Overall Program Technical Leadership and Management,
• Program Quality,
• Management and Administration,
• Representation,
• Human Resource Management, and
• New Business Development and Resource Mobilization; which includes field team mobilization and leadership; development and implementation of work plans, writing of quarterly, semi-annual and annual reports, coordination of site improvement monitoring remediation and action plans implementation, support for preparation and management of state operational budgets, development of scope of work for sub-grantees, support for financial pipeline and burn rate management and assisting the project in communication and coordination with donors and other partner organizations, and ensuring achievement of project results and objectives.

Overall Program Technical And Program Leadership And Management:

• Provide overall program leadership and management of program activities; and coordinate liaison with Government of Nigeria agencies, USAID, other development partners, partner organizations and other civil society organizations
• Work with key program staff and stakeholders to ensure accomplishment of program’s objectives and results and meeting expected technical quality standards
• Ensure that program’s strategies and activities are consistent with the priorities outlined in the annual Work Plan as well as WEWE and national policies
• Supervise performance of sub-contractors, consultants, sub-grantees, and state project teams; and builds strong collaborative relationships with all project partners
• Manage all program activities, including monitoring and evaluation and timely preparation and submission of annual work plans, quarterly, semi-annual and annual reports and other deliverables and achievement of program to USAID
• Support implementation of internal control procedures and overall administrative systems
• Support the administration of the project’s financial resources in Akwa-Ibom and Rivers States; establish monitoring procedures for financial allocations and ensure compliance with established WEWE accounting policies and USAID cost principles (reasonable, allocable and allowable).
• In collaboration with program staff, provide guidance and technical oversight to partners and other collaborating agencies to ensure that lessons of sound practice are documented and disseminated
• Participate in regular field visits to the project zones to assure project progress towards activity objectives and goals
• Coordinate and communicate on a regular basis with WEWE Head Quarters in Abuja

Program Quality:

• Ensure the strategy documents and guidance are professionally laid out and published.
• Take the lead in developing Quarterly reports, Semi Annual Program Reports (SAPR and Annual Program Reports (APR) ready for submission to USAID; contribute to the development of USAID’s Annual Country Operational Plans as may be necessary
• Support the M&E Team to standardize data collection tools and implementation of M&E activities
• Conduct quarterly technical meetings which will provide technical directions or redirections to LOPIN-2 project implementation
• Provide advice to LOPIN-2 Project Management Team (PMT), Program team, M&E team and Finance and Administration team on the Sustainability Strategy for LOPIN-2
• Provide leadership for the Site Improvement Monitoring System (SIMS);
• Establish and Supervise an internal LOPIN-2 SIMS team to conduct routine site visits
• Ensure each SIMS site submit quarterly or annual action plans based on findings of the internal SIMS team
• Schedule biannually SIMS site visits to ensure LOPIN-2 sites are inspected and well prepared for USAID SIMS visits.
• Develop SIMS remediation plans and action plans and ensure that these plans are actionable and completed within the timelines.
• Ensure implementation of developed remediation plans
• Provide adequate guidance and support to the QID and the State teams to ensure all Direct Implementation Teams (DIT) and Implementing Agencies (IAs) in both Akwa-Ibom and Rivers States receive good ratings on SIMS; ensure the follow-up visit to Eleme comes out with good ratings.
• Participate as a member of the WEWE-LOPIN 2 Project Management Team (PMT)
• Liaise with Federal and SMWASD on behalf of LOPIN-2 in all the project states.

Management And Administration:

• Support State Team leads to manage program budgets, including disbursement of funds and tracking of financial and material resources and ensure prompt retirements from the state to the finance team in WEWE Head Quarters in Abuja.
• In collaboration with WEWE Project Management Team (PMT), provide support to improve WEWE’s financial pipeline, burn rate and turnover of program funds from project states to WEWE-Headquarters in Abuja.
• Support States and the LOPIN-2 finance team to ensure accurate and timely reporting of program finances, expenditures and progress status, compile and forward receipts, review actual financial performance against the budget, and explain variances on a regular basis
• Support staff to comply with all LOPIN-2 financial, administrative and operational procedures and policies, as well as applicable donor regulations and government regulations; ensure that program team manages program funds in line with USAID cost principles of reasonable, allowable and allocable.
• Provide advice on closing WEWE’s Special Award Conditions. Assist with developing request for application for sub grants and sub-awards from USAID, managing sub-awards, managing special award conditions, A122 audit using USAID certified auditors, overseeing expenditure analysis (EA) reporting and report on accruals.
• Provide advice and support for WEWE to remain compliant to the terms and condition of the cooperative agreement (AID-620-A-14-00005), managing advances from USAID, from WEWE Head office in Abuja to the field. Contribute to LOPIN-2 A122 audit using USAID certified auditors, overseeing Expenditure Analysis (EA) reporting and report on accruals.

Representation:

• In collaboration with the Chief of Party, act as primary program contact to donor and other local and international stakeholders, responsible for addressing all program matters
• Oversee program communication strategies, including compliance with donor’s branding and marketing requirements as well as WEWE marketing and communication procedures.
• Represent WEWE and LOPIN 2 project to donors, Government of Nigeria, and other stakeholders nationally and internationally.
• Manage relationships with complementary USAID and donor projects
• Represent WEWE and the project to USAID at key meetings

Human Resources Management:

• Lead, manage and supervise a team of staff to meet program objectives
• Conduct periodic reviews of staff performance in keeping with WEWE’s performance management system and mentor staff in order to ensure high levels of motivation, commitment, capacity, and teamwork
• Develop terms of reference for all program consultants and ensure that they are fulfilling their tasks
• Manage the recruitment portfolio for the program, in collaboration with Human Resources and WEWE country program management, to ensure optimum service delivery through recruitment of competent and qualified staff.
• Directly supervise program staff which includes the Director, Quality Improvement, State leads Akwa-Ibom and Rivers, which involves reviewing and approval of timesheets, staff performance goals, objectives, appraisals and evaluations.
• Coordinate goal setting and performance objectives workshop/meeting in Akwa- Ibom and Rivers States with program staff.

New Business Development And Resource Mobilization:

• Support WEWE in new business development. As a member of the PMT, DCOP is expected to provide support for new business opportunities for WEWE to apply for new funding and all members of the PMT are to significantly contribute in new business development in line with WEWE-LOPIN-2 Special Award Conditions (SAC).
• To ensure future sustainability and also to comply with the cooperative agreement technical proposal that commits WEWE to leveraging an additional $1,000,000 US Dollars for support and compliment or wrap around WEWE - LOPIN 2 activities.
• Provide support for efforts to write concept notes and new programs to address emerging issues and programming challenges identified by donors or through WEWE’s work.
• Assist with New Business and Strategic Planning Development which will involve the following: To head hunt and recruit new relevant expertise for proposals for new projects, assisting with conducting a mapping of potential donors, conduct advocacy visit to potential donors, identification of relevant international networks that WEWE needs to register with to enhance its marketability for new resources.

Qualification, Skills and Experience

• Master’s in Public Health, Social work, Community Development Studies or any in Social Science/related field.
• Minimum of Ten (10) years of experience in community development work preferably in the field of OVC.
• Program and Management leadership experience.
• Knowledge of quality improvement approaches is strongly desired.
• Excellent writing and verbal communication skills and experience working with other implementing partners
• Good analytical skills.
• Familiarity with USAID regulations is desired.
• A first class or Second Class Upper Credit is an added advantage

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Details

• Widows and Orphans Empowerment Organization (WEWE) is soliciting for a qualified individual to fill the position of Head Internal Audit and Compliance in a USAID funded project called ‘Local Partners for Orphans and Vulnerable Children (LOPIN) Project for Akwa Ibom and River States’.
• WEWE is a local NGO with its head office in Abuja FCT. The candidate must be a certified chartered accountant with over 10 years’ experience in managerial position, who have God’s calling on their lives to help widows and orphans and, individual who have a passion for vulnerable children and ready to join the WEWE family to help WEWE/USAID achieve its project vision ‘To make Akwa Ibom and Rivers State the best place to live in Nigeria
• WEWE’s fiscal goal is to be one of the most financially compliant and transparent Nigerian NGO with intrinsic financial integrity and sound / supportive administrative system. Our core Ideology is to prove to the world that not all Nigerian NGOs are ‘fantastically’ corrupt, we want to be an example to the world of a fully trustworthy local NGO that is financially clean and administratively thorough.
• Position Summary: The Head Internal Audit and Compliance will be responsible for ensuring that WEWE financial processes are compliant with International finance and administration regulations and rules. H/she must be someone who is naturally gifted, outstanding, and talented and has hands on experience with daily internal auditing and/or financial and administrative compliance monitoring.
• Location: The position will be based in Abuja with frequent travels to WEWE State offices in Akwa Ibom and Rivers State to conduct audit clinics/internal audits and document verifications assignments.

Key Duties & Responsibilities

• The Head Internal Audit and Compliance will contribute to the improvement of WEWE control processes, risk management and governance.
• Carry out pre and post review of all financial expenditures.
• Review sub implementing agencies monthly certified expenditure reports.
• Carry out internal control self-assessment on implementing agencies.
• Ensure compliance with USAID cost principles.
• Ensure full compliance with USAID financial rules and regulations other than cost principles.
• Ensure strict adherence with WEWE internal policies, procedures and practices.
• Secure adherence to Nigerian rules and regulations as it relates to WEWE LOPIN 2 operational activities.
• Perform monthly review and evaluation of financial records/reports and bank reconciliation statement.
• Ensure WEWE or WEWE LOPIN 2’s assets are safeguarded.
• Ensure that inventory record is up-to-date, complete, and accurate (including all key data required by the USAID in 22 Code of Federal Regulation (CFR) 226.
• Assist the organization in carrying out risk identification and timely report to the appropriate authority with improvement recommendations.
• Timely investigate all cases of fraudulent practices and missing assets.
• Ensure withholding tax is remitted within 21 days of deduction by the organization.
• Ensure PAYE tax is remitted to the relevant tax authority within 10 days in every new month by the organization.
• Ensure monthly remittance of staff pension benefit to the relevant pension managers by the Organisation.
• Willing to travel frequently and make local runs for financial verification assignments within all WEWE LOPIN implementing states; Rivers and Akwa-Ibom.

Qualifications

• A graduate of Accounting with a minimum of 2nd class upper Division or upper credit
• Must be a Chartered Accountant ICAN or ACCA.
• An advanced degree at the Master’s level or above in Finance, Accounting, Business Administration or a related field is required.
• A minimum of 10 years’ experience in internal/external auditing or compliance experience in a multinational Organisation or non for profit Organisation.
• Strong background in accounting, internal control and compliance.
• Strong interpersonal and communication skills.
• Experience with USAID projects is required