Job Openings at The International Rescue Committee (IRC)

Job Description

• The International Rescue Committee is seeking to provide a learning opportunity to two young passionate persons for a six months internship position in our Adamawa Office.

Main Purpose of Job

• Helping the HR department in Filing, Scanning, Posting of Advert and photocopying of Documents.

Main Duties
Administration:

• Compiling Health Insurance and Life Insurance Documents from the field sites for further action
• Filing all the NHF to the respective files;
• Transferring all the ex-staff files to the ex-staff cabinet;
• Work with the Admin /HR Assistants to update files in real time
• Scanning of the approved documents for relevant documentation ;
• Tracking and Filing all timesheets according to the field sides;
• Contract tracking and follow up with appropriate Managers
• Photocopying of all the approved payrolls and filing them according to the field sides;
• Labelling of all the files accordingly and cabinets;
• Travel tracking & documentation of payment documents
• Assist in imputing staff information in the Payroll software

Functional Skills and Knowledge

• B.Sc/B.A or HND in, Public Administration , Humanities or Human Resource
• Good computer skills (Excel and word).
• Fluent written and spoken English.
• Excellent interpersonal, organizational and time management skills
• Good knowledge of regulations affecting payroll as national service insurance, taxation etc.

Recruitment:

• Posting the job vacancies to relevant Notices Board in Yola/Mubi ;
• Receiving application and filing applications;
• Follow up of Approval of recruitment Request from the Relevant Approving Bodies
• Long Listing;
• Call the candidates for the interview as instructed by the recruiter;
• Helping with the collection of document for the selected staff;
• Create files for new staff.

Confidentiality:

• Ensuring the non disclosure of any information whatsoever relating to the practices and business of IRC acquired in the course of duty, to any other person or organization without authority, except in the normal execution of duty

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Scope Of Work

• The Procurement Assistant is responsible for facilitating the general aspects of IRC procurement operation. Working closely with Program, Administration, Finance and HR. The Procurement Assistant is instrumental in supporting program activities through his/her services.

Responsibilities
Specific responsibilities include:

• Ensuring that procurement is carried out in accordance to IRC and donor-specific policies
• Coordination with finance, Admin and program department to ensure integrated internal controls, timely payment of vendors and full auditable support documents.
• Ensuring that a transparent and responsive procurement process is implemented and maintained
• Routine communication, coordination and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.
• Establishment and maintenance of ethical professional working relationship with supplies
• Maintain supplier information regularly purchased items, and be informed of current local market conditions.
• Support and provide the appropriate training for procurement and program staff as required
• Manage procurement intern and procurement clerk.
• Advance the logistics manager of procurement-specific issues or improvements.
• Any other duties or tasked delegated by supply chain officer or your supervisor.

Expected Deliverables:

• Generate and /or maintain an IRC Pre-qualified vendor database.
• Generate and / or maintain comprehensive price list for good, services and equipment purchased by IRC

Qualifications

• Bachelor degree in a relevant fields ( Bus. admin, Finance ,Supply Chain)
• Supply chain / logistics qualifications is an added advantage

Personal Characteristics:

• Very strong sense of personal integrity.
• Attention to detail.
• Able to interact to effectively with international and national staff members
• A demonstrated ability to work quickly and accurately, meet deadlines and process information in support of changing program
• Ability to multi-task.
• Team spirit and problem solving.

Job Requirements:

• Knowledge of generic procurement procedures and practices *(IRC or NGO experience advantageous).
• Familiarity with major donor and local regulations / laws advantageous
• Two years’ work in procurement, at least in an NGO setting.
• Good mathematical skills.
• Competent use of PC especially spreadsheets.

Standards for Professional Conduct

• The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability.
• In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation
• IRC is an Equal Opportunity Employer IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability. However, women are strongly encouraged to apply.

Work Environment:

• The position will be based in Abuja with periodic travels to field offices to insecure locations in the North East

Benefits
Monthly salary, 13Month Salary Inclusive, Health Insurance Coverage for Family, Pension, Creche Facilities available for Women with babies under 24 Months.