Procurement Assistant at International Rescue Committee (IRC)

Scope Of Work

• The Procurement Assistant is responsible for facilitating the general aspects of IRC procurement operation. Working closely with Program, Administration, Finance and HR. The Procurement Assistant is instrumental in supporting program activities through his/her services.

Responsibilities
Specific responsibilities include:

• Ensuring that procurement is carried out in accordance to IRC and donor-specific policies
• Coordination with finance, Admin and program department to ensure integrated internal controls, timely payment of vendors and full auditable support documents.
• Ensuring that a transparent and responsive procurement process is implemented and maintained
• Routine communication, coordination and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.
• Establishment and maintenance of ethical professional working relationship with supplies
• Maintain supplier information regularly purchased items, and be informed of current local market conditions.
• Support and provide the appropriate training for procurement and program staff as required
• Manage procurement intern and procurement clerk.
• Advance the logistics manager of procurement-specific issues or improvements.
• Any other duties or tasked delegated by supply chain officer or your supervisor.

Expected Deliverables:

• Generate and /or maintain an IRC Pre-qualified vendor database.
• Generate and / or maintain comprehensive price list for good, services and equipment purchased by IRC

Qualifications

• Bachelor degree in a relevant fields ( Bus. admin, Finance ,Supply Chain)
• Supply chain / logistics qualifications is an added advantage

Personal Characteristics:

• Very strong sense of personal integrity.
• Attention to detail.
• Able to interact to effectively with international and national staff members
• A demonstrated ability to work quickly and accurately, meet deadlines and process information in support of changing program
• Ability to multi-task.
• Team spirit and problem solving.

Job Requirements:

• Knowledge of generic procurement procedures and practices *(IRC or NGO experience advantageous).
• Familiarity with major donor and local regulations / laws advantageous
• Two years’ work in procurement, at least in an NGO setting.
• Good mathematical skills.
• Competent use of PC especially spreadsheets.

Standards for Professional Conduct

• The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability.
• In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation
• IRC is an Equal Opportunity Employer IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability. However, women are strongly encouraged to apply.

Work Environment:

• The position will be based in Abuja with periodic travels to field offices to insecure locations in the North East

Benefits
Monthly salary, 13Month Salary Inclusive, Health Insurance Coverage for Family, Pension, Creche Facilities available for Women with babies under 24 Months.