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  • Posted: Oct 16, 2017
    Deadline: Oct 23, 2017
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    Senior Human Resources Assistant

    Vacancy Notice No: 2017/VA/023

    Grade:    G5

    Contract Type: Temporary Appointment

    Duration of Contract: Two months (with possible renewal)

    Duty Stations:Maiduguri

    Supervisor: Admin/Finance Officer

    DUTIES AND RESPONSIBILITIES

    • Under the supervision of the Administrative and Finance Officer, the Senior Human Resources Assistant will assist in personnel administration, performance management, welfare issues and other HR related matters of staff under the area of responsibility (AOR). S/he will liaise with the Human Resources Officer on recruitment processes and appointment of staff,
    • Assist in the recruitment, assignment and reassignment of local general service staff. Prepare documents for the interview panel for the recruitment of local staff.
    • Process local staff members’ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
    • Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations.
    • Assist newly-arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrange travel and hotel reservations
    • Liaise with the HR Officer and logistics section in coordinating of shipment of personal effects of newly arrived international staff.
    • Administer UNHCR medical insurance plan for locally recruited staff. Provide administrative support to staff and dependants in case of medical evacuations.
    • Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.
    • Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
    • Initiate routine correspondence on HR matters for the authorizing officer’s approval.
    • Perform other duties as required.

    ESSENTIAL MINIMUM QUALIFICATIONS

    • Completion of secondary education with certificates in secretarial and administrative training.
    • Minimum 5 years of previous relevant work experience.
    • Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.
    • Fluency in English and working knowledge of another relevant UN language or local language.
    • -Good communication skills (written and oral).

    DESIRABLE QUALIFICATIONS & COMPETENCIES

    • Working knowledge of other UN language(s).
    • Field experience with UNHCR and/or with other humanitarian organizations is an asset.
    • High IT affinity and working experience of PeopleSoft/MSRP.

    go to method of application ยป

    Security Associate

    Vacancy Notice No: 2017/VA/022

    Grade:    G-6

    Contract Type:  Temporary Appointment

    Duration of Contract:   Two months (with possible renewal)

    Duty Stations: Abuja

    Supervisor:  Senior Field Security Adviser

    CORE DUTIES AND RESPONSIBILITIES

    • Under the direct supervision of the Senior Field Security Advisor the incumbent shall carry out the responsibilities below:
    • Process internal Security clearance (MSCR) at Abuja level for all UNHCR staff travelling within Nigeria where required,
    • Assist the Senior Field Security Advisor in the preparation and update of Staff tracking, Security Warden System and security plans (fire, evacuation, medical etc.) for UNHCR Abuja staff and/or at any other location where determined.
    • Conduct Security briefing for new Staff as required.
    • Update and advise management and staff on security issues
    • Conduct premises assessment for UNHCR Office and staff accommodations in compliance with UN Minimum Operating Security Standards and Minimum Operating Residential Security Standards.
    • Attend to security incidents/accidents that involves UNHCR staff and report accordingly.
    • Supervise and monitor security Guards at UNHCR premises.
    • Collect open security information from available sources that could impact staff safety and security, and report accordingly.
    • Conduct field security assessment missions when required.
    • Record all mandatory UN training (SSAFE, BSITF and ASITF, SAT) for Abuja staff
    • Maintain proper record keeping system in the Field Security Unit.
    • Act as a backup in the absence of the Senior Field Security Advisor.
    • Assist in the collection of data and drafting of periodic security reports.
    • Liaise and work in close collaboration with United Nations Department for Safety and Security (UNDSS) for all matters regarding staff training, Police escorts, and other security matters.
    • Work in close collaboration with UNHCR security colleagues in the field outside Abuja.
    • Any other responsibilities/functions deemed necessary or as delegated by the Supervisor.

    ADDED DUTIES
    Assist in administrative formalities related to issuance/ renewal of visas, driving licenses, diplomatic plates, Diplomatic ID cards, and other similar documents for UNHCR staff and their dependants.

    Work closely with MOFA and Immigration authorities in matters concerning UNHCR staff.

    ESSENTIAL MINIMUM QUALIFICATIONS

    • Completion of secondary education with relevant training and experience in security and safety issues. Military or Police background preferred.
    • Minimum of 8 years (6 with advanced training/certificate) of previous relevant job experience.
    • Excellent knowledge of English and working knowledge of another relevant UN language or local language.
    • Ability to work in a team under pressure with minimum supervision; good analytic and training skills, organized and good sense of initiative.
    • Be professional, discrete, organized, flexible and available at short notice.
    • Good communication skills (written and oral).
    • Good knowledge of areas within the Federal Capital Territory.

    DESIRABLE QUALIFICATIONS & COMPETENCIES

    • Good computer skills  (MS Word; MS Excel; MS PPT).
    • Excellent knowledge of local security apparatus.
    • Sensitive to and good knowledge of the local culture.
    • Knowledge of another relevant UN or local languages.
    • United Nations experience in the field of security an asset.
    • Graduation from Military or Police Academy.

    Method of Application

    Internal Candidates:

    Staff members who wish to be considered for this Fixed Term position should complete and attach a signed UN Personal History Form (P11) as well as a Fact Sheet to their written application and send it via email ONLY to niglahr@unhcr.org quoting in the subject line the vacancy number and title of the position.

    External Candidates:

    External candidates should submit their application/letter of motivation, resume, fully completed and signed UN Personal History Form (P11) which can be downloaded from www.unhcr.org/recruit/p11new.doc and send via email ONLY by clicking the Apply Now Button quoting in the subject line the above vacancy notice number and title of the position.

    THERE IS NO NEED TO SEND OTHER CERTIFICATES WITH THE APPLICATION AT THIS STAGE.

    Incomplete applications will not be reviewed

    Kindly note that only short-listed applicants will be contacted. Applications from female candidates are strongly encouraged.

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