Job Openings at Save the Children Nigeria

Role

• The BSFP Food Monitor supports the BSFP program and works with urban and rural communities at the grass root level with stakeholders and is responsible for independently monitoring the activities of the distribution team as they conduct sensitization, mobilization, registration and delivering food aid to targeted communities/groups in a timely, orderly manner according to accepted best-practices to the deserving beneficiaries.
• Primary responsibilities include: monitoring distribution team activities using the prepared Distribution Monitoring Form, returning to communities after distributions to complete Post-distribution Monitoring using the prepared PDM form, compiling these findings and elevating to the MEAL team a general analysis as well as highlighting any areas of non-compliance.

Key Areas of Accountability
Transport Monitoring:

• Using a prepared Logistics Monitoring Form, observe, document and report on the loading, off-loading, transporting, storing and distribution of commodities to ensure adherence to policies and donor regulations
• Monitor the work of porters/laborers handling commodities and ensuring that they are handling these carefully to minimize loss during loading/off-loading at warehouses and end destination/delivery points.
• Gather information that can be used to reconstruct timelines of damages to commodities that occurred while under transporter control.

Commodity Storage Monitoring:

• Using the provided Warehouse Monitoring Check List, observe, document and report on the cleanliness & maintenance conditions of warehouses holding SC programmed commodities. This includes conducting inspections to determine if the warehouses are being kept in functional order (leaky roofs, damaged walls, windows and/or doors, etc.), security including appropriate fencing (when necessary) and outside lighting, and the provisioning of all necessary equipment per donor regulations.
• Monitor and prepare report to inform the concerned office that warehouse keys are kept properly and necessary equipment such scales, torches, pallets, cleaning materials and rodent control materials are in place.
• Conduct routine checks the commodity stock in comparison with records (stock register) including a physical counts of the warehouse.

Monitor Commodity Distribution:

• Using the prepared Distribution Monitoring Form, observe and report on appropriate distribution methodologies for commodities to eligible and legitimate recipients/beneficiaries according to the approved distribution plan and as per agreed ration size approved by the donor.
• Monitor that information dissemination of food distribution schedules take place well in advance to the beneficiary population via the Community Distribution Committee and Local Leaders.
• Monitor the work of program distribution team staff during distributions to ensure that all actions adhere to SC policies and donor regulations and to minimize the risk of damage, loss, theft and/or misuse of commodity.
• Monitor that all equipment & materials such as weighing scales, regulated scoops, tarpaulins, pallets, necessary report formats, etc. are available at each distribution.
• Monitor that all non-distributed commodities at the end of the distribution period are documented and returned to the warehouse, accompanied with a waybill.
• Using the provided Post-Distribution Monitoring Form, randomly monitor a statistically relevant sample of beneficiaries after they have received commodities within 7 working days at or around the distribution point and at their homes using established survey methods; Properly document the results these interviews and immediately report directly to the Program Manager if there is irregularities identified.
• Assist Program Management in preparing monthly commodity distribution and delivery plans by providing critical feedback on schedules in coordination with distribution field agents/commodity distributors, health program personnel, Distribution Officers (Dist. Team Leaders), etc.

Reporting:

• Compile all Monitoring Forms (Warehouse, Distribution, and PDM) and ensure that these are submitted in a timely manner to the Field Office MEAL Officer.
• Support the MEAL Team in documenting any complaints or feedback received as a part of monitoring duties and ensure that this is followed up on in a timely manner.

Skills and Behaviours (our Values in Practice)
Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

Ambition:

• Sets ambitious and challenging goals for themselves, takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with team members, colleagues, and external partners in humanitarian activities
• Values diversity among team members and sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency, demonstrates highest levels of integrity

Qualifications and Experience
Required:

• Minimum education of HND or equivalent qualification in social sciences
• Prior experience in humanitarian or international development programming with at least 2 year of field experience working with beneficiaries in a monitoring and evaluation capacity.
• Understanding of monitoring & evaluation best-practices
• Ability to collect, record compile and analyze data documenting distribution details especially as relates to commodity quantities and numbers of beneficiaries
• Good communication skills with the rural community members, local and traditional leaders, good planning, reporting functions.  
• Understanding of basic anti-fraud practices
• Experience working in a conflict setting
• Excellent written and spoken English

Desirable:

• Previous experience in WFP, USDA or USAID/FFP programmes
• Experience in community mobilization and group organizational skills
• Understanding of basic nutrition concepts, screening stages of malnutrition
• Competence in Microsoft Office

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Job Description

• Save the Children (SC) leads the Nigeria Joint Response (NJR) consortium program of 7 INGOs of the Dutch Relief Alliance (DRA) funded by the Dutch Government.
• In its phase 3, and as a contribution to the humanitarian crises in the North East of Nigeria, the 7 INGO partners of the NJR consortium in Nigeria, would be providing over 7.5 months, emergency WASH, nutrition, food security and livelihoods (FSL) and health support to eligible internally displaced, returnees and host community households in the 3 most affected States of the North East.
• A Consortium Coordinator, is being sought to manage and oversee the implementation of the consortium program.
• The Consortium Coordinator would work under the supervision of SC’s Humanitarian Director and in collaboration with SC Netherlands and relevant colleagues in partner NJR INGOs, to provide oversight, ensure complementarity, collaborative impact and reduced duplication, manage joint and collaborative activities, ensure monitoring, evaluation, accountability and learning, and quality implementation of the program.
• S/he will also lead on effective financial and operational management of the coordination work plan and budget.

Key Roles

• Work closely with SC Netherlands and relevant colleagues in partner NJR INGOs to:
• Develop, and lead the successful and timely implementation of coordination work plans as well production of coordination reports and other program deliverables, to the donor.
• Oversee and support the implementation of activities planned by NJR INGO partners as well as their local partners, ensuring overlap and duplication are reduced, and practices harmonized.
• Facilitate the provision of quality technical support to all project stakeholders for qualitative program implementation and monitoring.
• Work closely with relevant humanitarian actors, agencies and sector working groups to ensure program activities are in line with national HRP and humanitarian priorities, and recommendations as well as humanitarian principles, SPHERE standards, protection mainstreaming and relevant good practices.
• Ensure that efficient systems are in place to support all aspects of program planning and implementation, including financial and grant management, project monitoring, evaluation, accountability and learning (MEAL), and sub grant management, in line with DRA compliance regulations.
• Work closely with Member and the MEAL team to develop appropriate monitoring and evaluation, as well as accountability plans as well as identify, document, share with and facilitate the implementation of learnings from the program by relevant project stakeholders
• Work with the logistics team to ensure timely sourcing and management of program inputs
• Ensure that all stakeholders involved in the program are abreast and comply with relevant procedures, including those related to the rights of and accountability to beneficiaries, child safeguarding, security and fraud.
• Lead on the identification and roll out of capacity building initiatives in favor relevant program stakeholders especially local partners
• Ensure compliance with all SC, DRA and government provisions, including timely reporting to donor, government and other relevant stakeholders.
• Ensure coordination and INGO partner expenditures are timely and as per approved budgets, and monitored to avoiding under spending and overspending on grant line items, as well as timely proposition to the donor of programmatic and budget realignments
• Lead on initiatives to ensure visibility (as per DRA, donor and security guidelines), of program activities and outcomes, to project stakeholders including donor, NJR INGO partners and other relevant stakeholders.

Other Roles:
Personnel Management and Administration:

• Supervise as per established reporting lines, consortium coordination staff, and conduct performance evaluations and ensure talent development.
• Promote team work, accountability, collection and communication of expectations and constructive feedback.
• Responsible for the timely recruitment, orientation, and capacity building of consortium coordination staff.

Representation and Leadership:

• Represent the NJR in coordination, consensus and communication fora relevant to the program.
• Maintain good working relationships with officials and other humanitarian and project actors, especially those of relevant government agencies (SEMA etc.), other INGO and coordination structures
• Keep abreast of government, donor and INGO for a initiatives, relevant to the program
• Lead on activities of the consortium’s Communities of Practice

Monitoring, Evaluation, Accountability and Learning (MEAL):

• Make regular visits to partner field sites, to monitor, oversee and support program implementation.
• Lead on consortium-level internal and external, assessments as well as reflections of the Communities-of-Practice
• Contribute to other relevant analyses and initiatives related to the development of relevant strategy and sector documents and plans.
• Coordinate with relevant colleagues for the timely development of print and online consortium communications tools (case studies, newsletters, sitreps, briefs, impact reports etc.)
• Ensure the findings and best practices of past phases of the project as well as those of other relevant projects feed into implementation of the project.
• Contribute to the development and deployment of relevant project MEAL systems and tools including for surveys and assessment.

Core Behaviours
Good Understanding of Contexts and Application of Humanitarian Principles:

• Demonstrates strategic leadership in disaster response and interagency cooperation
• Applies in complex situations, humanitarian principles and a good understanding of community dynamics and social cohesion, to bring about urgent and long-term relief to beneficiaries, in collaboration with relevant stakeholders

Achieving Results Effectively:

• Leads strategically on results-based management, ensuring accountability mechanisms are in place to achieve and communicate about results
• Promotes participation, consensus and beneficiary and stakeholder ownership for sustainability of program gains
• Maintains focus on strategic issues and overall organizational and sector-wide impact

Maintaining and Developing Collaborative Relationships:

• Quickly provides support to ensure high performing teams and built and receive support
• Shares success whilst accepting accountability for difficult and unexpected outcomes

Operating Safely and Securely:

• Monitors security risks and ensures SoP are adhered to by staff and consortium partners
• Takes timely and appropriate action and direction in the event of a critical incident, consultatively with the field security team
• Reduces vulnerability by ensuring compliance with organization safety and security protocols

Managing One’s Self and Others in a Pressured and Changing Environment:

• Ensures consortium teams remain positive and focused on program goal and objectives in a rapidly changing environment
• Able to proactively build and maintain levels of resilience in others
• Adapts leadership approach to the situation
• Communicates on and leads by example with regards to humanitarian and managerial values and principles
• Maintains always, a strategic and multi-stakeholder perspective, while remaining detailed about every situation
• Demonstrate personal integrity by using one’s position responsibly and fairly

Leadership: Action; Thinking; Inspiring; Developing Others:

• Removes obstacles to ensure strategic objectives are met
• Aligns ideas and solutions to strategic imperatives
• Uses external and global networks to influence strategy or action
• Demonstrates managerial courage by willingness to engage difficult situations, take where indicated, potentially unpopular decisions, and communicate clearly to create consensus notwithstanding difference
• Creates a team environment where team feel able to contribute, champion or challenge decisions
• Continual efforts at self-improvement are evident
• Creates and communicates a compelling vision which inspires others
• Ensures processes are in place across the team to strengthen the capacity of staff and partners in line with individual and organizational objectives

Qualifications and Experience
Essential:

• M.A/M.Sc level (or equivalent field experience) in the applied and aid-related Sciences
• Experience with M&E, and implementing learning and beneficiary accountability in a large complex program as well as reporting on grants from institutional donors
• Extensive experience working (including in a management role) in complex country programs in an emergency response or fragile state
• Previous experience of managing teams in large-scale emergency response
• Previous experience in a similar role
• Experience of negotiating, developing and implementing successful partnerships with multiple stakeholders
• Proven ability to influence change at an operational and strategic levels
• Politically and culturally sensitive with qualities of patience, tact and diplomacy
• A high level of written and spoken English
• The capacity and willingness to be extremely flexible and accommodating in difficult and sometimes insecure working circumstances.
• Commitment to the aims and values of Save the Children (SC). In particular, a good understanding of the SC’s mandate and child-focus, and the ability to ensure this always underpins the support provided.

Desirable:

• At least 5 years of humanitarian experience.
• Previous experience working in West Africa.

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Key Areas of Accountability
Documentation:

• Maintain the vehicle log and fuel consumption documentation
• Keep the Vehicle Documents Folder up-to-date:
• Support the Line Manager with the Vehicle Usage report, including trip use, mileage and fuel consumption.
• Maintain a valid driver license, LASDRI license, registration and valid permits all the time

Control of Vehicles:

• Ensure that all vehicle journeys are authorized in advance by Line Managers.
• Ensure that all vehicle journeys are to be recorded in the log book at the start and completion of the journey
• Ensure that the keys and vehicle documents are kept in a secure place when the vehicle is not in use.
• Ensure that s/he wears the vehicle safety belt and all passengers also wear seat belts before driving the vehicle.

On the Road:

• Ensure that the line manager is immediately informed of any accidents, the Accident report is filled immediately and the accident reported to the police as soon as possible.
• Ensures safety of passengers at all times
• Safe transport of all staff, equipment, and materials
• Save the Children International has a no passenger policy - this relates to all non agency personnel and is for reasons of safety, the continuance and equity of the programme.
• Save the Children International may give lifts to agency and Governmental staff on occasion for the benefit of the programme - see passenger policy for details.
• SCI reserves the right to refuse entry to a vehicle any staff member without identification documents or who cannot be identified by SCI staff.
• In the event of a medical emergency lifts may be given on prior approval of the programme manager - see passenger policy for details.

Vehicle Checks:

• Check the vehicle prior to its use in the morning and after use
• Check the vehicle before departing from work.
• Check, on taking over a vehicle, that the items listed on the Vehicle Check List and the items listed in the Vehicle Tools and Materials Inventory are present and in full functioning order.

Vehicle Defects:

• A driver is to check for vehicle defects and damage to the vehicle and ensure that he reports them to his line manager. After consulting a mechanic, the line manager will make the decision as to whether the vehicle should be taken off the road for repair.
• Report and supervise all maintenance and repair needs of assign vehicle.

Cleanliness & Visibility:

• The driver is responsible for ensuring that his vehicle is kept clean on the outside and inside at all times. The driver is also to keep the vehicle tidy and ensure that all rubbish is removed from the vehicle after a journey.
• Driver is to ensure SCI visibility protocols are adhered to at all times.

Other

• Follow and abide by the traffic rules, SCI regulations, driver safety manual and any other instructions given by the Line Manager
• Maintain all vehicle’s safety equipment, as per vehicle safety kit, in liaison with the logistics officer – including first aid kit, communication equipment, tow rope and fire extinguisher
• Work after duty hours or holidays as and when required and with prior notice from line manager
• Perform any other relevant and appropriate requested by the Line Manager.

Skills and Behaviours (our Values in Practice)
Accountability:

• Accuracy and timeliness in all areas of responsibility
• High level of accuracy in work, and ability to analyse complex sets of relationships and situations
• Holds self and others accountable.

Ambition:

• Creating best-in-class EA function
• Future-orientated, thinks pro-actively

Collaboration:

• Working effectively with stakeholders to achieve common goals
• Excellent communication and interpersonal skills
• Builds and maintains effective relationships, with their team, colleagues, members and external partners
• Approachable, good listener, easy to talk to

Creativity:

• Designing more effective admin systems
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency, demonstrates highest levels of integrity.

Skills and Experience

• Administrative & General Skills
• Minimum academic qualification - Senior School Certificate
• Current driver license
• Current LASDRI license
• Should have 3-5 years’ experience of professional driving.
• Minimum of a year experience as a driver in an international NGO, UN agency or private company
• Ability to multi-task and work calmly under pressure is essential for this position.
• Excellent interpersonal skills and demonstrated ability to lead and work effectively in insecure environments is critical.
• Some practical experience of user vehicle maintenance.
• Personal Qualities:
  • A proactive and flexible approach to work
  • An ability to work with minimum supervision
  • A systematic approach to work
  • A people orientated person who enjoys working in a team
  • A keen interest in self-development
  • A reliable, polite and professional attitude to ensure SCI is perceived as such.
• Working knowledge of the Save the Children Emergency Manual, Sphere, and Convention on the Rights of the Child.
• Strong oral and written English language communication skills required.
• The capacity and willingness to be extremely flexible and accommodating in difficult and frustrating working circumstances is required.
• Good knowledge of the Lagos road network
• Must be computer literate.

Desirable:

• Possess skills in Logistics/ Administration.
• Possess report writing skills.
• Working knowledge of Yoruba language
• Knowledge of the Nigeria road network
• Any additional skills and/or experience that could be used by Save the Children would be taken into account in the selection process