Job Vacancies at Palladium Group

Project Overview and Role
Voices for Change (V4C) is a UK Aid funded programme implemented by Palladium group. The goal of V4C is to help transform social attitudes towards girls and women in Nigeria by working on specific individual, social and institutional changes. V4C will do this by operating at Federal level and in four States (Kano, Kaduna, Lagos, Enugu). V4C.s Vision is to be known and recognized for creating new ways to change behaviour, contributing to a Nigeria where every girl, boy, woman and man achieves their full potential. V4C.s Mission is to inspire a generation of new voices to speak up and speak out to empower young women to achieve their real potential.

V4C will achieve this by:

• Creating space and opportunities for girls to grow.
• Getting the support of boys and men.
• Removing formal and informal barriers, or
• Influencing behaviours and laws / behavioral and legal change in Nigeria.

Responsibilities
The Finance Officer, under the direction of the Finance and Administration Manager, will be responsible for supporting the implementation and management of all financial management systems to effectively manage finance within V4C.
Key Responsibilities:
Bookkeeping (General Ledger) and cashier notes:

• Support the process of completing requests for disbursements forms for all local expenditure and necessary approvals for cash / cheque payment vouchers for all local expenditure are obtained before payment is processed;
• Maintain filing structure of all processed and approved cash / cheque payment vouchers.
• Ensure funds expended are provided for in the monthly FTR.
• Financial Management of 4 State Offices Financial Transactions;
• Support the tracking of milestone payments to service providers;
• Conduct a retirement of Advances to the State Offices.

Assist in financial management / support the preparation of monthly financial statements:

• Support the preparation of NGVIZ returns (cashbooks) to Project Accounting for collating the monthly financial statements.
• Support the recode processing of incorrectly posted expenditure to the correct account code.
• Upload payment transactions on Zenith Internet Platform.
• Archive Monthly Financial Documents per V4C policy
• Maintain relationship with the bank.

Support the Finance and Administration Manager in coordinating the annual audit:

• Support the Finance & Admin Manager in coordinating the annual audit;
• Support the process of ensuring that all the cash / cheque payment vouchers are supported by the relevant supporting documents and attend to all Auditors correspondence / queries.
• Upload the Monthly Asset Register

Support the Finance and Administrative Manager in capturing VFM Data:

• Support the process of introducing and establishing systems and processes to capture VFM;
• Lead the VFM tracking under the FAM supervision;
• Support the robust integration of VFM data capture for monthly report;
• Support the allocation of man hours per Timesheet.

Other duties assigned by the Finance and Administration Manager.

• Support the monthly internal auditing of V4Cs cash and bank transactions;
• Support the implementation and establishment of internal control systems.
• Collate the Operations Monthly Forecast
• Support the process of evaluation of Service Providers Per GRM Template

Deliverablies

• Weekly NGVIZ cash book excel workbook to FAM;
• Monthly Management Letter (ML) from monthly Internal Auditing to FAM;
• Provision of regular update to FAM for Management decision making and running of the programme.
• Monthly Asset Register Per DFID Report.
• Monthly Operations Costed Work Plan/FTR
• Co-ordinate statutory remittance for the state Offices
• Other support as assigned by the Grants & Compliance Manager and agreed by the Finance Manager.

Requirements
Qualifications and / or Experience:

• A graduate degree in Finance or related field.
• 3 to 5 years? experience working in the field of Finance

Core Competencies

• Communication
• Team spirit
• Skills in paying attention to details
• Technological Awareness

Functional Competencies
Building Collaborative Relationships
Following up Partner Performance
Project Financial Reporting and Review

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Project Overview and Role
Voices for Change (V4C) is a UK Aid funded programme implemented by Palladium group. The goal of V4C is to help transform social attitudes towards girls and women in Nigeria by working on specific individual, social and institutional changes. V4C will do this by operating at Federal level and in four States (Kano, Kaduna, Lagos, Enugu). V4C.s Vision is to be known and recognized for creating new ways to change behaviour, contributing to a Nigeria where every girl, boy, woman and man achieves their full potential. V4C.s Mission is to inspire a generation of new voices to speak up and speak out to empower young women to achieve their real potential.

V4C will achieve this by:

• Creating space and opportunities for girls to grow.
• Getting the support of boys and men.
• Removing formal and informal barriers, or
• Influencing behaviours and laws / behavioral and legal change in Nigeria.

Responsibilities
This role is responsible for managing the project?s Finance activities under the direction of the Deputy Team Leader Operations: Specifically the role will:

• Manage all financial management responsibilities including funds disbursement, requests, and acquittals.
• Supports the development of budget plans for the Programme operations and manage the upload of information into the finance system.
• Participate in the management of the annual budget and quarterly forecast processes for V4C developing templates and timetables for returns to DFID.
• Tracks programme budgets and advise budget holders on budgeting, expenditure patterns and necessary adjustments to plans, maintains overview of programme expenditure against programme budgets;
• Prepare and manage monthly financial statements, and forecasts including respond to DFID?s requirements for Annual & Quarterly financial forecasts (FINSTATS);
• Maintain rolling weekly and monthly cash flow projection;
• Update financial risk assessments;
• Coordinate annual audit;
• Support the grants manager, ensuring that finance and grants procedures are followed.
• Line management of the finance officer

Key Responsibilities
Financial management Support:

• Support the Finance team in developing analytical tools to evaluate programme forecast and spend analysis on a monthly and quarterly basis.
• Provide the Management Team and all budget holders a monthly update on the budget variance analysis in a timely manner before DFID deadlines ensuring the analysis meets the needs and standards required by the key stakeholders and budget holders
• Ensure key stakeholders and budget holders are supported in reviewing their expenditure and budgets / forecasts
• As part of VFM working group, ensure that VfM is, tracked and analyzed in all operations and reported to the Deputy Team Leader Operations.
• Lead and support project level financial management, reporting and controls and ensure financial propriety is maintained. Support the development of financial reporting, ensuring analysis fed into project management & communicated effectively and in a timely fashion
• Support and lead the project team to forecast and manage the budget and finances for project activities, against work-plans, reviewing and discussing and escalating budgetary performance issues with Output leads and Deputy Team Leader Operations.
• Provide support and direct any project audits

Contracts, Compliance & Procurement:

• Support the project team for sub-contracting; pro-actively assisting the team in day to day management of subcontractors
• Supervise and ensure value for money in procurement of grantees, sub?contractors and service providers
• Monitor subcontractor compliance, and address any issues noted escalating as required.
• Monitor completion of financial reports for contracts. Ensure proper accounting and closing of books upon receipt of completed reports and documents
• Provide financial management support to the Grant Manager

Operations Support:

• Support staff to perform their duties with regards to financial management through induction and training of key programme staff
• Administer operational systems and finance processes in support of programme results working closely with output leads and the Deputy Team Leader Operations.
• Support all administrative, operations, ensuring that financial project personnel deliver administrative tasks effectively and on time.
• Ensure adherence to all applicable corporate, donor rules and regulations regarding the project while supporting planning and delivery
• Liaison with Bank and service providers
• Oversee cost allocation between programmes
• Ensure timely bill payments

Requirements
Qualifications and/or Experience:

• 5-10 years working in a senior Finance Management role related to donor funded development projects (experience with DFID finance process is an added advantage.
• Degree in Finance related areas with professional finance qualification ( e.g ACCA) business or a similar field and ability to manage all aspects of financial activities and programme administration;
• High level finance and administration management; Experience of budget development and management with an understanding of how this relates to programme workplans.
• Ability to deliver at pace keeping to deadlines and supporting staff to meet team financial management objectives;
• Procurement, asset management, staff supervision and capacity building skills
• Excellent interpersonal skills and communication skill; extensive experience managing and liaising with partners and stakeholders;
• Advanced competence working with excel and other financial management tools /software
• Commitment to gender equality and social justice;
• Experience of working in a multi-cultural environment is essential, in Africa/Nigeria an advantage.

Functional Competencies
Demonstrated Ability In:

• Financial Management, Analysis and Reporting
• Compliance and contracting
• Communication
• Planning and Organizing.