• Senior HR Assistant needed at UNHCR

  • Posted on: 15 November, 2012 Deadline: 29 November, 2012
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  • Vacancy Notice No: 2012/VA/02
    Title: Senior Human Resources Assistant
    Deadline for application: 29 November 2012 
    Post no: 10010395
    Duty station: Abuja, Nigeria 
    Grade: GL-5
    Supervisor: Admin/Programme Associate 
    Contract type: Fixed Term
    Starting: 01 March 2013 
    Duration of contract: One year with possibility of renewal 

    DUTIES AND RESPONSIBILITIES
    Under the supervision of the Admin/Programme Associate, the Senior Human Resources Assistant is responsible for assisting the office/division in the implementation of human resources management tasks. The Supervisor will provide general guidance and work plans for identifying work priorities and appropriate approaches. Work is controlled for meeting expected results and conformity 10 policy and procedures, in accordance with the principles and human values of the United Nations and in adherence with the UNHCR Code of Conduct: 

    1. Assist in the recruitment, assignment and-reassignment of local general service staff. Prepare documents for the interview panel for the recruitment of local staff
    2. Process local staff members' controls. entitlements and benefits in accordance with Staff Rules and established HR procedures 
    3. Update personnel related information in MSRP/HR module where this activity has been rolled out from PAPS to the respective office.
    4. Advise staff members (1) their rights, obligations. benefits and entitlements. and assist them in interpreting UN/UNHCR staff rules and regulations, 
    5. Assist newly·arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrange travel and hotel reservations 
    6. Assist with shipment of their personal effects in coordination with the logistics section, 
    7. Administer UNHCR medical insurance plan for the locally recruited staff. Provide administrative support to staff and dependants in case of medical evacuations. 
    8. Maintain personnel records in the office, including maintenance of the attendance. overtime and leave records. 
    9. Prepare staffing lists to be distributed to the admin focal points and the Representative on a regular bass 
    10. Assist in processing human resources issues with RRWA Dakar and PAPS Budapest: 
    11. Takes follow up action with Nigeria staff for timely completion of ePAD§; 
    12. Assists in preparing administrative budget and staffing for annual submissions and reviews: 
    13. Perform other duties as required, 

    ESSENTIAL QUALIFICATIONS
    • Completion of Secondary education or equivalent technical or commercial school in Business Administration. Finance, Office Management, Human Resources or other related field. 
    • Minimum 5 years of job experience relevant to the function; 
    • Computer skills in MS Office Suite. Org Plus and People Soft applications). 
    • Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization 
    • Fluency in English and very good knowledge of the local language. 
    • Knowledge of another relevant UN 

    DESIRABLE QUALIFICATIONS AND COMPETENCIES
    • Knowledge in UN and UNHCR Admin and financial rules, procedures and processes; 
    • High IT affinity and working experience of PeopleSoft/MSRP 
    • Completion of UNHCR learning programmes or specific training relevant to functions of the position. 
    • Communication skills 

    HOW TO APPLY 
    Applications must include: 
    • A handwritten application letter and a resume as detailed as possible. with an email address: 
    • Photocopies of diplomas or certificates: 
    • Copies of work certificates justifying professional experience; 
    • For UN staff: an updated Personal History form (P11) and the two latest performance evaluation reports (e-PAD). 

    Send your applications to the below address before the closing date under confidential cover clearly indicating the vacancy notice number and "Application for Senior HR  Assistant" to:

    The UNHCR Representation to Nigeria and ECOWAS.
    61, Jose Marti Crescent,
    Asokoro, Abuja, Nigeria
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