PA to the MD/ Secretary at a Health-Related Organization

A Health- related organization in Kwara State seeks to recruit a suitable candidate to fill the position of a Personal Assistant to the MD/ Secretary. 

Responsibilities 

• Assist the MD with organizational, financial and personal administration on a daily basis.
• Communicate and handle incoming and outgoing electronic communications, on behalf of the MD.
• Organize logistics of board meetings and other key internal meetings.
• Maintain records of decisions and ensure action items are clearly recorded for the MD.
• Typing, compiling and preparing reports, presentations, and correspondence.
• Produce documents, briefing papers, reports and presentations for the MD.
• Organise meetings and ensure the MD is well prepared for those meetings.
• Reminding the MD of important tasks and deadlines.
• Maintain the MD office systems, including data management and filing.
• Collate and file expenses on behalf of the MD
• Implementing and maintaining procedures/ administrative systems in the office of the MD.
• Manage MD diary, assessing priority of appointments and re-allocation as necessary.
• Booking and arranging travels, transport and accommodation.
• Screen calls, enquires and requests, and deal with them when appropriate.
• Any other duties as may be required by the MD.

Minimum Requirements 

• A Bachelor’s degree holder or its equivalent in business administration, accounting, finance or a related field.
• A minimum of five years work experience in administrative and personal assistant roles, at the executive level.
• Strong interpersonal and communication skills
• Proficiency in Microsoft Office Suite, especially Excel, MS Word, and PowerPoint.
• Strong written and verbal communication skills