Jobs at Maventeq Systems Limited

Job Responsibilities
Staff Records Management
The incumbent is responsible to:

• Maintain physical and digital records of all active and exited staff files in a structured format.
• Ensure for both physical and digital records, and in collaboration with nominated departmental responsible, update of:
  • Dependants’ information – birth registration, marriage/divorce notification, nomination of beneficiary update
  • Career journey – transfer, reassignment, international assignment, reintegration, secondment
  • General matters – company accommodation allocation, condolence, and burial support, change of name
  • Exit information – retirement, termination, death-in-service, resignation.
• Prepare job progress reports – weekly, monthly, and quarterly.
• Monitor, identify and escalate issues that may impact on the records and installations in the dedicated archive room.
• Validate staff dependant information on official HR tool, ensuring:
  • All dependants are registered with the company.
  • All data (name, date of birth, birth certificate(s), marriage certificate) provided with request corresponds with data in dependants section of staff records.
  • Invalid requests (lack of supporting documents) are flagged, and explanation provided to impacted staff.
• Validate nomination of beneficiary form on official HR tool:
  • Ensure all sections of the form requiring signature is clearly signed and dated.
  • Ensure all sections of the form is correctly completed.
  • Promote sensitization of staff on importance of beneficiary form update.

Management of Service Provider Records:
Incumbent is responsible to:

• Maintain annual leave request record for Company secretaries.
• File grade promotion letters
• File queries/complaints

CPFA Interface:
Incumbent supports to ensure that:

• Employment letters of exiting staff are communicated to the CPFA
• Updated beneficiary forms are communicated to the CPFA for active staff.

Accountabilities

• The role is responsible to support in ensuring that staff information is readily available to aid decision making.
• In the unfortunate event of the demise of a staff, incumbent is required to provide beneficiary information that is clear and identifiable.
• Role ensures that the Pension Fund remains in compliance with the FGN Law on proper documentation of RSA

Requirements / Experience Required

• Bachelor’s Degree in Human Resources, Business Administration or any relatable Social Science.
• At least 2 years’ experience in administrative role.
• Proficient in MS office applications such as PowerPoint, Excel and so on.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks simultaneously and prioritize tasks effectively.
• Strong problem solving and decision-making skills.
• Ability to work independently and in a team.

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Responsibilities

• Manage reporting and tracking of all Talent Development metrics for TD team
• Analytics and periodic reporting on appropriate metrics for all TD campaigns and activities.
• Ensure TD data management and integrity for 1300+ permanent local and expatriate staff
• Maintain appropriate documentation of shared files and team documents in SharePoint.
• Drive and track performance of the COMPANY’S TD team for all Company’s Group HR Campaigns
• Drive and monitor all Company’s Group HR Campaigns managed by TD or requiring support. These include Job Posting, Individual Career Review (ICR), Manager Check-In/ Check-Out, Talent Review, AIR
• Campaign/Manager Review/ Interim Review (IR).
• Drive and maintain structure & standardization of all TD processes and procedures
• Monitor all Company’s Group HR Campaigns managed by TD or requiring support. These include Job
• Posting, Individual Career Review (ICR), Manager Check-In/ Check-Out, Talent Review, AIR
• Campaign/Manager Review/Interim Review.
• Ensure process standardization across all TD clusters for every TD activity or campaign
• Documentation management: Staff on Leave of Absence, Study leave, New managers appointment.

TD Assistant:

• Work with the Senior TD and 2 other TDs to providing support to about 450 employees (Local Nigerian staff and
• Expats) in Shared Services Assets and some entities in JV assets
• Plan, organize and co-ordinate TD team meetings or meetings with other entities or Métier reps
• (invitations, logistics, tools, required documentation, Minutes etc.)
• Documentation: Prepare documentation for staff going INTASS, Secondment, Managers appointment memo
• Create and maintain cluster information for joint TD team reports hosted on TEAMs
• PTM Liaison: HRIS to update staff data; Expat admin for all admin process for staff going and returning from
• INTASS; Liaises with local staff within cluster for necessary documentation on various processes

Accountabilities

• Analyse, periodically report and track all Talent Development metrics.
• Drive and track performance of the COMPANY’S TD team for 5 Company’s Group HR Campaigns: Job Posting, Individual Career Review (ICR), Manager Check-In/ Check-Out, Talent Review, AIR Campaign/Manager Review/IR
• Drive and maintain structure & standardization for all TD processes and procedures.
• Ensure TD data management and integrity for 1300+ permanent local and expatriate staff
• Maintain appropriate documentation of shared files and team documents in SharePoint.

Qualifications

• A Bachelor’s degree.
• Experience: 3- 6 years knowledge of HR tools, policies, and practices.
• High level of proficiency in Microsoft Office tools; Excel, Word, and Power point. Use of PowerBI is an advantage.
• Strong skills in Data Analysis and Reporting.
• Excellent oral & written communication and interpersonal skills.
• Service orientation.
• Knowledge and understanding of Oil & Gas operations.

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Responsibilities
Financial Measure:

• Indirect impact on annual JV personnel budget of +/- $200MUSD Unit Measure
• Corporate, JV ad DW districts initiation, processing and follow-up of staff claims/ benefits as contained in the collective bargaining with the unions.
• Ensures accurate records of Labour contractor’s, also prompt payments effected when due
• Liaises with Contracts entity for renewals of labour contractor’s agreement.
• Also liaises with entity heads to maintain/renew individual contracts of labour contract personnel.
• Maintains records of all labour contract personnel in JV

Accountabilities

• Timely and professional processing of all staff payments
• The exercise of cost awareness in compensation and benefits activities
• Drive a customer-focused relationship with employees
• Compliance with entities and contractors for timely renewals and payments

Qualifications / Experience Required

• B.Sc  Degree in the Social Sciences
• 1 - 3 years experience
• Ability to communicate at all levels, work in a team and make useful contributions.
• Membership of CIPM, CIPD added advantage.