Jobs at Malaria Consortium

Job purpose

• The job purpose is to work with State Programme Manager (SPM) to effectively manage project activities and resources. top provide leadership and stewardship to the project team and maintain collaborative links with the project’s key stakeholders at the LGA level.

Scope of Work

• The project officer will support the SPM in the implementation of the MDA-AZM project across the state.
• S/he will work with LGA Field Assistants and will be responsible for liaising with the focal persons at the Local Government Level. 

Key working relationships:

• The PO would be line managed by the SPM and would work with the LGA Field Assistants in-charge of the assigned LGAs (presumably within a specific senatorial zone of a state).
• S/he would also maintain relationships with the country office departments, including Finance and Logistics.
• Key external relationships would be with staff at the LGA and State Malaria Elimination Programme (SMEP), LGA health staff and leading community members and gatekeepers.
• S/he would lead micro-planning, training and coordination, through drug administration and supportive supervision, to reporting of activities at the LGA level.
• S/he would maintain close communication with stakeholders and influential persons in the assigned LGAs through the agreed frameworks.

Key Accountabilities
Programme Management (70%):
Support the SPM and the state management team to lead activities for smooth programme management in the assigned LGAs in the following areas:

• Liaise and work with the  SMC project team in the assigned LGAs;
• Be conversant with and guided by Malaria Consortium, policies, guidelines and the SMC Handbook towards the delivery of MDA-AZM in assigned LGAs;
• Planning (microplanning, selection of implementers at the local levels, training, database finalization, last mile distribution, MDA-AZM and reverse logistics);
• Engagement of stakeholders including government, communities and beneficiaries;
• Implementation (MDA-AZM) including QA and innovations, including the use of technology;
• General management including security, HR including line management, risk management, work planning and budgeting, VFM, optimization of grant, etc.;
• Risk Free operations including ensuring that all staff comply with MC values and start-to-finish (SFG) policies; and
• Coordination with other levels of government and internally, all MC functions.

Technical (20%):

• Support M&E activities, including reporting of MDA-AZM and lot quality assurance sampling (LQAS); and
• Support programme review including end of cycle (EoC) reviews, end of round (EoR) reviews and EoR coverage survey.

Representations & Knowledge Management (10%):

• Lesson identification and use including adaptive management;
• Harmonization with other partners; and
• Representation especially at the LGA levels.

Person Specification
Qualifications and experience:
Essential:       

• Training in Nursing or Public Health;
• Five years’ experience of working in the Public Health sector;
• Experience in programme management at the LGA/state level;
• Excellent project planning, management and monitoring & evaluation skills.
• Experience managing project budgets;
• Experience in using digital data collection tools in SMC campaigns and other health programmes; 
• Some practical experience in Health Information and Disease Surveillance Systems, interoperability, and international standards; open Global Health Information System software and open data sources, such as, but not limited to, DHIS2, ODK, KoboCollect;
• Experience working at the LGA and community levels;
• Experience working on campaign style interventions (delivery of integrated interventions or social mobilization and SMC would be an added advantage).

Work-based skills and competencies:
Essential:

• Good understanding of the Nigeria health system;
• Understanding of communication for behaviour change and social mobilisation;
• Team player and demonstrated ability to work within a team as well as individually;
• Ability to travel to LGAs outside of state capital at least 80% of the time;
• Ability to perform under pressure;
• Excellent communication skills in English and the dominant local language in assigned state;
• Evidence of being resident in state of assignment.

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Job purpose

• The purpose of this position is to provide administrative support to the Malaria Consortium office in the state. The officer will lead the everyday administration of the office with support from the project staff

Scope of work

• The Administrative Officer will provide general administrative and logistics support to the State office and ensure efficient use, functioning and management of the office. This will include to have an updated data bank of consultants, vendors and stakeholders. The officer will ensure an effective maintenance system of all office equipment, including generator, photocopiers, computers and its networks, printers and other office assets.

Key working relationships

• The AO will support the state office and will report to the State Project Manager and dotted line reporting to the Country Office Manager.
• S/He will work together with the state team and country office staff in planning, budget, scheduling and coordination of project activities.
• He will also liaise with relevant country office staff to ensure resources for scheduled activities are available on time and to required standard, this will include quantification of printed materials ensure logistics are put in place.

Key accountabilities
Office Administration - 70%:

• Coordinate the day-to-day administration of the office with support from staff
• Oversee the management and maintenance of the office assets, utilities, office equipment, consumables and supplies;
• Responsible for recording and updating of office assets in the asset register;
• Providing monthly reports on state activities as it relates to the admin, procurement and logistics to the office manager at the country office;
• Lead in setting up a filling system for the office, ensuring ease of storage and retrieval of documents;
• Develop and maintain effective maintenance procedure for all IT equipment and computer in the office
• Responsible for overseeing all logistic arrangements including maintaining an updated record of events, travel itineraries of staff and short term consultants (as applicable) to ensure proper delivery and satisfaction of service to the projects;
• Responsible for procurements of assets to the state offices in line with MC procurement policies as well as vendor management and other service providers contracting (including security and IT);
• Will ensure updated records and valid documentation all of vendors. And other service providers and consultants are registered on NAV;
• Responsible for negotiations with hotels, travel and transport services and oversee general logistics for field/state activities;
• Liaises with Country Office on administrative and logistics difficulties and other office maintenance issues;
• Line manages the officer driver, by providing supervision, coaching and mentoring support in developing vehicle movement plan, implementation and review;
• The officer will check the vehicle log sheet and driver’s time sheet and sign off on them monthly;

Programme Activities – 30% :

• Coordinate internal and external stakeholder or technical meetings, workshops, seminars, including all travel and accommodations arrangements;
• Lead the compilation of participants list (i.e. CHWs, health facility staff, team supervisors, ward supervisors, state, and LGA supervisors), during MDA and other project events
• Responsible for contracting short term consultants in state office in close communication with the HR manager at the country office and in line with the procurement policy;
• Responsible for coordinating the administration and logistics support for the programme office on all field related activities in the state;
• In line with the programme budget and working closely with the finance officer, ensure value for money of all procurements for programme activities carried out in the state;

Person specification
Qualifications and experience:        
Essential

• Bachelor Degree in Administration, Social Sciences, Project Management or similar
• A minimum of 3-years’ experience in a related role
• Previous experience within the INGO sector and in a related role

Desirable:

• Person resident in and working experience in the State of Assignment
• An in-depth experience in similar positions/assignment
• Ability to work independently in an organized manner but within an integrated team

Work-based skills and competencies:
Essential

• Highly numerate and analytical
• Ability to work on own initiative and as part of a team
• Ability to work with little or no supervision
• Ability to multi-task
• Strong Microsoft office suite skill
• Superior attention to detail
• Excellent communication skills
• Budget development, work-plan Implementation and Expense reporting
• Proven writing skills in English
• Excellent computer skills in MS Word and Excel

Desirable:

• Demonstrable passion for Malaria Consortium’s mission; a strategic manager with integrity and a desire to work in a dynamic environment
• Strong analytical skills and experience interpreting a strategic vision into an operational model
• Ability to work effectively in a culturally sensitive setting
• A collaborative and flexible style, with a strong service mentality
• Knowledge of use of database tools will be an added advantage
• Skill in MS Access will be an added advantage
• Proven team-building and representational skills