Procurement and Logistics Officer at Zetech Oil Services Company

Duties and Responsibilities:

• Communicates and coordinates regularly with all appropriate employees from different divisions to maximize the effectiveness and efficiency of interdepartmental purchasing operations and activities.
• Maintain and update manual and computerized filing and registration systems, and compile and prepare reports and documents relating to purchasing activities.
• Maintains the files as mentioned in the list of quality records.
• Follow up public relation officer to assure issuing visas, resident permit and other related documents.
• Responsible for all the insurance policies issued for the company.
• Develops proposals and specifications for purchases of goods and services.
• Coordinate activities of personnel engaged in buying materials, equipment, machinery and supplies.
• Analyzes bid results for quality and cost effectiveness considerations.
• Answers information requests from other ACTS departments regarding existing purchasing procedures.
• Analyzes market and delivery systems in order to assess present and future material availability.
• Ensures all purchasing is performed with a strict adherence to current ethical Procedure.
• Keeps immediate supervisor and designated others fully and accurately informed concerning procurement progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems.
• Responds to customers’ questions and comments in a courteous and timely manner.
• Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities.
• Controls purchasing Division petty cash and reports it accurately and timely to accounting.
• Assists in Development and implementation purchasing and contract management instructions, policies, and procedures.
• Participates in the development of specifications for equipment, products or substitute materials.
• Prepares reports regarding market conditions and merchandise costs.
• Resolves vendor or contractor grievance, and claims against suppliers.
• Reviews purchase order claims and contracts for conformance to company policy.
• Locates vendors of materials, equipment or supplies, and interviews them in order to determine product availability and terms of sales.
• Maintains records of goods ordered and received.
• Prepares and processes requisitions and purchase orders for supplies and equipment.
• Obtains and sees to the appropriate use of equipment, facilities, and materials needed to do certain work.
• Performs other directly related duties consistent with the role and function of the classification.
• Prepares the purchase requests with the requesters.
• Analyzes the purchase requests as per the procedure of purchasing.
• Prepares purchase orders and ensure that the technical details and the payment terms are clearly mentioned on the purchase order.
• Checks, with the requester, the conformity of product/service purchased versus the purchase order
• Fills the delivery note and sends copy to the accountant with the invoice.
• Maintains and updates the list of approved suppliers.
• Maintains and updates suppliers’ records.
• Ensures the proper maintenance of the various machines and Equipment used throughout the corporation.
• Other duties as assigned.

Education and Experience:

• Bachelor’s Degree or equivalent with minimum 5 years related experience.

Skills:

• Ability to interpret documents such as operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Strong interpersonal skills.
• Ability to work under pressure in a fast-paced environment.

Computer Skills:

• Internet software, Outlook, E-mail, MS office, Inventory and database software.