Jobs at Kest Professional Services

Job Description
Operational Activities:

• Strategically support the execution of major donor-funded projects, ensuring alignment with organizational goals.
• Provide leadership in overseeing daily operations of the secretariat, optimizing efficiency and effectiveness.
• Develop and manage the operational budget, driving cost savings initiatives without compromising quality.
• Spearhead the trademarking process for all organization names to ensure legal protection.
• Formulate and implement organizational policies while ensuring team-wide awareness and adherence.
• Utilize data analysis to calculate comprehensive cost-benefit ratios for informed decision-making.
• Collaborate in addressing due diligence queries for project/programme applications, showcasing a commitment to quality standards.
• Research and recommend innovative technologies and methodologies to enhance operational efficiency.
• Oversee the engagement of the organization’s vendors.

Corporate Travel Management:

• Manage end-to-end travel and logistics arrangements for the team and Board members, ensuring seamless experiences.
• Forge strategic partnerships with travel agents, negotiating advantageous deals for the organization.
• Innovate and implement logistics solutions that optimize travel experiences and productivity.
• Establish global partnerships with airlines and embassies, enhancing organizational reach and influence.

Procurement:

• Lead and facilitate project implementations and contracting processes, ensuring seamless execution.
• Collaborate with the legal team to meticulously review and finalize all legal documents.
• Oversee comprehensive procurement processes for goods and services, emphasizing quality and value.
• Manage the onboarding and contracting of vendors and consultants, ensuring alignment with organizational standards.
• Efficiently manage inventory, both physical and remote, to support operational needs.
• Ensure facility management and compliance with utility agencies, maintaining a productive workplace.
• Collaborate with the programs team to attract and engage skilled talents for project excellence.
• Maintain a comprehensive repository of organizational MoUs and agreements with stakeholders.

Audit & Compliance:

• Ensure full legal compliance with local and international regulations, safeguarding the organization's reputation.
• Collaborate closely with the Finance, Audit & Compliance department to support audit procedures.
• Provide cross-functional assistance to other departments, fostering a collaborative and an integrated work environment.

Admin Functions:

• Oversee administrative functions, ensuring smooth office operations and resource allocation.
• Develop and implement administrative policies and procedures, promoting consistency and efficiency.
• Supervise administrative staff, providing guidance, mentorship, and fostering a positive work environment.
• Coordinate logistics for internal and external meetings, workshops, and events.
• Manage office supplies, equipment, and facilities, optimising resource utilisation.
• Ensure compliance with health, safety, and security protocols in the workplace.

Additional Responsibilities:

• Continuously seek opportunities for operational enhancement and innovation.
• Spearhead special projects and initiatives to advance organizational objectives.
• Lead, inspire, and mentor a high-performing operations team.
• Foster effective communication and collaboration across departments.
• Adapt to evolving organizational needs and priorities, demonstrating flexibility and agility.

Required Skills Qualifications and Abilities

• Degree in Business, Operations Management or related field
• Experience budgeting and planning
• Proven experience (8+years) with at least 3 years in a senior manager role
• Proven work experience as Operations Manager or similar role
• Knowledge of organizational effectiveness and operations management
• Project management certification is an added advantage
• Excellent communication skills
• Leadership ability
• Outstanding organizational skills.

go to method of application »

Position Overview

• We are seeking a highly skilled and motivated Finance Manager to join our team.
• The Finance Manager will be a key member of our leadership team, responsible for overseeing the financial operations, strategic financial planning, and reporting activities of our organization.
• The ideal candidate should possess strong financial acumen, exceptional leadership skills, and a deep understanding of the unique financial landscape in which we operate.

Responsibilities

• Financial Strategy and Planning: Develop and implement financial strategies aligned with overall goals and mission.
• Provide insights and recommendations to the executive team for informed decision-making.
• Budgeting and Forecasting: Lead the budgeting process and collaborate with department heads to develop accurate and achievable budgets.
• Monitor financial performance and variances, adjusting forecasts as needed.
• Financial Reporting: Prepare regular and ad-hoc financial reports for the Board of Directors, and internal and external stakeholders. Present financial data and analysis in a clear and concise manner.
• Financial Operations: Oversee day-to-day financial operations, including accounts payable, accounts receivable, payroll, and general ledger activities.
• Ensure accuracy and compliance with financial regulations and policies.
• Cash Flow Management: Manage cash flow to ensure the organization's financial stability and liquidity. Develop strategies to optimize cash utilization and investments.
• Audit and Compliance: Coordinate external audits and ensure timely and accurate completion. Ensure compliance with regulatory requirements and financial reporting standards.
• Financial Controls: Establish and maintain strong internal controls to safeguard assets and maintain the integrity of financial transactions.
• Team Leadership: Provide leadership, guidance, and mentorship to the finance team.
• Foster a collaborative and high-performing finance department.
• Financial Analysis: Conduct financial analysis, evaluate financial performance, and identify areas for improvement. Make strategic recommendations based on analysis Outcomes.
• Stakeholder Engagement: Collaborate with key stakeholders, including donors, partners, and members, to manage financial relationships, reporting requirements, and funding agreements.
• Risk Management: Identify and mitigate financial risks through proactive risk assessment and implementation of risk management strategies.

Required Skills, Qualifications & Abilities

• Bachelor's Degree in Finance, Accounting, or related field; Master's degree or professional finance qualification preferred.
• ACCA is a MUST
• Proven experience (8+ years) in financial management, with at least 3 years in a senior management role.
• In-depth knowledge of financial regulations, accounting principles, and reporting Standards.
• Strong analytical skills and the ability to interpret financial data for strategic decision-making.
• Excellent leadership and interpersonal skills, with the ability to effectively communicate complex financial information to non-financial stakeholders.
• Experience in grant management and understanding of donor reporting requirements.
• Proficiency in financial software and tools, including ERP systems and Google Suite.
• Exceptional attention to detail and accuracy.
• Ability to work in a dynamic and multicultural environment.