Latest Vacancies at Save the Children Nigeria

Ref No: 220000MJ
Location: Adamawa  Application Link

Location: Kano  Application Link

Location: Kaduna  Application Link
Employee Status: Fixed Term
Team: Supply Chain
Post Type: National, full time
Grade: 5

Child Safeguarding

• Level 3 - The responsibilities of the post may require the post holder to have regular contact with or access to children or young people.

Role Purpose

• Support the program, The driver will be responsible for transporting SCI staff and visitors between office and other locations, as well as equipment’s and materials, also  Maintaining the vehicles, updating log sheet and vehicle report.

Scope of Role:

• Reports to: Supply chain Assistant

Key Areas of Accountability
Documentation:

• Maintain the vehicle log and fuel consumption documentation
• Keep the Vehicle Documents Folder up-to-date:
• Support the Fleet Assistant with the Vehicle Usage report, including trip use, mileage and fuel consumption.
• Maintain a valid driver license, registration and valid permits all the time.

Control of Vehicles:

• Ensure that Line Managers authorize all vehicle journeys in advance.
• Ensure that all vehicle journeys are to be recorded in the log book at the start and completion of the journey
• Ensure that the keys and vehicle documents are kept in a secure place when the vehicle is not in use.
• Ensure that s/he wears the vehicle safety belt and all passengers wear seat belts before driving the vehicle.

On the Road:

• Drive all SCI vehicles on the approve speed limit of SCI
• Ensure that the line manager is immediately informed of any accidents, the Accident report is filled immediately and the accident reported to the police as soon as possible.
• Ensures the safety of passengers at all times
• Safe transport of all staff, equipment, and materials.

Vehicle Checks:

• Check the vehicle prior to its use in the morning and after use
• Check the vehicle before departing from work.
• Check, on taking over a vehicle, that the items listed on the Vehicle Check List, the items listed in the Vehicle Tools, and Materials Inventory are present and in full functioning order.

Vehicle Defects:

• A driver is to check for vehicle defects, damage to the vehicle, and ensure that he reports them to his line manager.
• After consulting a mechanic, the line manager will make the decision as to whether the vehicle should be taken off the road for repair.
• Report and supervise all maintenance and repair needs of assign vehicle.

Cleanliness & Visibility:

• The driver is responsible for ensuring that his vehicle is kept clean on the outside and inside at all times. The driver is also to keep the vehicle tidy and ensure that all rubbish is removed from the vehicle after a journey.
• The driver is to ensure visibility protocols are adhered to at all times.

Emergency Preparedness and Response:

• In case of emergency, prepare to contribute to delivery of an appropriate and timely response.

Skills and Experience
Essential Criteria:

• Must have qualified Secondary School Certificate Examination
• 2 year working experience working as a driver with reputable organizations (INGOs, Corporate, Government)
• Trade test certificate desirable
• Experience as a mechanic or auto-electrician highly desirable.
• Possession of valid driving licence
• Excellent verbal communication and listening skills.
• Experience working in in a relatively insecure location
• Able to communicate with English and other Nigerian languages
• Computer literate (Word, Excel, PowerPoint at basic level, etc.)

Behaviours (Values in Practice)
Accountability:

• Hold self-accountable o vehicle management and records.
• Achieving and role modelling SCI values.

Ambition:

• Set ambitious and challenging goals.
• Take responsibility of personal development.

Collaboration:

• Build and Maintain effective relationship with the team and colleagues
• Value diversity and good listener and easy to talk.
• Builds and maintains effective relationships, with their team, colleagues, members and external partners.

Creativity:

• Develop new innovative solutions
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency, demonstrates highest levels of integrity.

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Ref No: 220000MB
Employee Status: Fixed Term
Team / Programme: Plane
Grade: 4

Child Safeguarding

• Level 3 - The post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking / vetting process staff.

Role Purpose

• The Supply Chain Officer in Save the Children International will be accountable for the supply chain operations in the sub-office
• Specifically, the Supply Chain Officer will be responsible for ensuring timely, cost effective procurement and delivery of goods and services, warehousing and stock management and fleet management in compliance  with Save the Children International Country Manual and donor procurement policies and guidelines.

Scope of Role:

• Reports to: Field Manager
• Matrix Manager: Logistic / Procurement Manager
• Staff reporting to this post: Driver

Key Areas of Accountability
Procurement:

• Oversee procurement requirements of the Field Office; implement procurement as per approved guidelines, procedures and forms (Purchase Requests, Purchase Orders, Goods Received Notes, Service Completion form etc.).
• Check the availability and prices of requested items in the local market; liaise with country office if procurement is to be conducted there.
• Prepare a weekly summary of all outstanding purchase requisitions, showing the current status of the items and the date which they are expected to be supplied to the projects.
• Prepare monthly summary reports on the procurement and logistics support functions, identifying problems in operations and solutions proposed.
• Monitor procurement and logistics support costs in liaison with the Field Accountant to ensure that expenditures remain within approved budgets.
• Oversee all arrangements for meetings and conferences as required ensuring these are delivered to a high quality and cost effectively.
• Updates and Manages the Procurement tracker at the field level.
• Updates and manages the contract tracker at the field level.

Transport & Fleet:

• Managing and tracking of all vehicles on the fleet, including movement planning and day-to-day allocation.
• Manage, maintain and repair vehicles in safe and efficient working order.
• Ensure that vehicles are checked on a daily basis, and that regular service and maintenance is carried out as per agreed schedule.
• Responsible for administering litigations and traffic offenses.
• Ensure vehicles have current and lawful documentation.
• Manage service agreements related to vehicle maintenance and fueling. Monitor fuel consumption and submit monthly reports.
• Receive travel requests, and maintain trip schedules and Staff Movement Board.

Asset & Facility Management:

• Maintaining up-to-date control of all assets including tracking donor, value, and location, managing staff issue, and recording all asset movements and disposals.
• Oversee the issuance and return of assets to/from staff.
• Ensure good condition of assets, and maintain asset condition reports.
• Establish and maintain a list of contact details for preferred service providers including carpenters, electricians, plumbers, generator services and builders and make this list available to staff.
• Ensure the data network (internet) is operational and cost effective. Report any defective office equipment to the Field Manager.

Total Inventory and Stock Management:

• Enter all new items purchased in SCI TIM software and ensure reconciling with Stock/Assets register.
• Manage and maintain the physical warehouse and TIM online warehouse.
• Ensure quarterly stock check and reconciliation.
• Ensure all stock and assets purchased are entered in TIM and TIM generated GRN is used for payment.
• Ensure all program stock are released through TIM and accompanied with a waybill to Beneficiaries/point of usage.
• Ensure the BHs and the Country Office TIM focal person are informed about all expired, expiring SOF and other irregularities or discrepancy in TIM respectively.

Communication and Security:

• Ensure adherence to communication protocol at field level.
• Ensure that all communication systems in Field Office are maintained and staff trained in their proper and effective use.
• Report all security incidents in writing in a timely manner through the appropriate field office channel
• Ensure that all equipment and supplies in Field Office are maintained in a safe and secure manner.

Coordination:

• Maintain and regularly update current contact database of other INGO organizations, donors and embassies.
• Maintain and where necessary develop shared electronic & manual files to ensure easy access to information.

Administration & Reports:

• Maintain all logistic files in an organized, accurate and up to date manner.
• Line manage, coordinate, monitor and guide the work of the drivers and any other logistics support by managing performance on an on-going basis.
• Produce weekly procurement tracker and send to field team and country office.
• Produce logistics site report, vehicle and generator cost performance report.
• Update Asset Register and send to field office and country office every month.
• Update the vehicle cost schedule and produce regular vehicle performance and cost reports and send to the field office and country office once per month.
• Conduct periodic stock checks and sends report to the field office and country office
• Comply with all relevant Save the Children policies and procedures with respect to child protection, code of conduct, fraud, health and safety, equal opportunities and other relevant policies.
• Work in close collaboration with the finance and administration departments to ensure effective operations and strong team spirit.
• Carry out any other tasks required by the line manager.

Qualifications

• A first level University Degree (Bachelor's) in a relevant Technical field (as identified above)
• A minimum of four (4) years of relevant experience, at the national level, in supply, procurement, contracting, and/or other directly related technical fields is required.

Experience and Skills:
Essential:

• Chartered Institute of Purchasing and Supply (CIPS) Qualification will be an added advantage.
• Proven and significant experience in international procurement and contract management, including an ability to review procurement demands and trends, and to develop strategies to fill identified gaps.
• Field level experience in logistics for INGOs in international development and emergency programmes
• Knowledge of  key institutional donors and their compliance requirements in respect of logistics and procurement
• Highly developed interpersonal and communication skills including influencing, negotiation and coaching. 
• Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy in.
• Commitment to Save the Children values.
• Ability and willingness to change work practices and hours in the event of major emergencies including travelling at short notice and for extended periods of time
• Highly organised with good administration skills for order and information management, able to develop filing systems and databases to ensure an auditable trail.
• A high level of computer literacy (word, excel, ppt etc).

Behaviours (Values in Practice)
Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency, demonstrates highest levels of integrity.

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Ref No: 220000LV
Employee Status: Fixed Term
Team / Programme: Program Operations
Grade: 3
Contract Length: 1 year (renewable)

Child Safeguarding

• Level 3 - The role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking / vetting process staff.

The Role

• The Field Manager will be responsible for the day-to-day management of Save the Children’s Programme Operations in the Kaduna Field Office and related sub-offices.
• This includes responsibility for ensuring integrated, high quality program delivery and an optimized, safe and effective presence of Save the Children in the operating area; including oversight and ultimate responsibility for the timely delivery of projects, across all represented sectors: Child Protection, WASH and Education; as well as maintain effective relationships with all other key players in the area (Donor, NGOs, UN, and Government MDAs etc.) to ensure effective coordination of activities and ability to implement.
• S/he is also responsible for the efficient and effective operation of support services - Logistics, Security, Finance and Human Resources / Administration.
• In coordination with the, Country Director, Director for Program Operations, Deputy Director, Program Operations, Head of Safety and Security, and other senior staff, s/he has overall responsibility for safety and security of staff and operations in the field site.
• The role holder is responsible for team leadership, human resources management, oversight of all programs, and management of SC facilities and assets in the locality, and overall strategic steer/representation of SCI in the field location.
• In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Scope of Role:

• Reports to: Deputy Director Programme Operations
• Staff directly reporting to this post: 7
• Direct: Programme Managers (x2), Safety & Security Officer, IT Officer, Supply Chain Coordinator, Finance Coordinator, HR & Admin Officer
• Budget Responsibilities: Yes

Working Relationships:
Internal:

• Country office staff across functions.

External:

• Donors, Partners, SC members, Government as necessary, and community.

Key Areas of Accountability
Oversees Save the Children’s programs and operations in Kaduna FO:

• Manages the financial, administrative, logistics, IT, and other operational aspects in the field site.
• Supervises Program Managers based in the field office, providing managerial guidance and support, and ensuring effective communication and coordination among programmes, including ensuring integration where appropriate.
• Ensures effective performance and coherence of the staff team through holding regular meetings and implementing regular training, support, and performance evaluation of staff.
• With support from the CO ensures fit-for-purpose staffing structure for effective operational delivery.
• Participates in developing the program strategy for Save the Children in Nigeria and in setting policies relevant to field operations.
• Ensures compliance with donor requirements.  Supports development of proposals and reports for donors and others.  Facilitates donor and other visits as requested.
• Ensures effective representation and coordination with local government, communities, and NGO partners.
• Maintains effective implementation of security guidelines and reporting.

Leadership and Overall Management:

• Ensure vision, mission and values of Save the Children are clearly and properly understood and upheld by all staff in the FO.
• Maintains Save the Children’s organizational culture and operational policies and procedures in the Field Office. This includes Code of Conduct, Child Safeguarding Policy, Fraud Policy, the Minimum Standards of Humanitarian Relief, etc.
• Responsible for the overall management and supervision of programme, finance, logistics, HR, and administration functions in Kaduna Office.
• Maintain awareness on legal cultural/traditional issues and ensure these are considered in the implementation of the programme if required and relevant.
• Monitor the operating context, identifying changes to the context, identifying constraints and challenges and taking timely/relevant actions in consultation with the DDPO and applicable stakeholders.
• Coordinate the preparation and timely submission of monthly reports.

Management of Programme Implementation and Emergencies:

• Facilitate and coordinate implementation of planned activities, providing support to ensure high quality of implementation.
• Bear ultimate accountability for ensuring planned activities are implemented according to the operational plans and budget.
• Ensure an integrated approach to programme implementation in order to maximize resource utilization and synergy.
• Ensure that all activities are in compliance with Save the Children’s and donor requirements, regulations and policies; and as per the approved plan/proposal.
• Facilitate and coordinate with Deputy Director of Program Operations, and Director, and relevant leads to ensure technical support and capacity development of programme staff in Kaduna.
• Work closely with Programme Advisors to ensure teams receive the necessary support to deliver quality programmes.
• Facilitate production and dissemination of humanitarian alerts, assessment and categorisation processes, supporting the definition of support needs and coordination of organisational resources (including people, funding, stocks).

Monitoring, Reporting and Learning:

• Manage and facilitate Monitoring, Evaluation, Accountability and Learning advisors to build field staff capacity and support quality program delivery, with
• Ensure monitoring systems and procedures as well as documentation and information management systems are being utilized properly and projects are regularly monitored in Kaduna.
• Responsible for the enforcement of reporting requirements and procedures for grants and timely submission of reports to DDPO, thematic Program Advisors, and Awards for all projects implemented in Kaduna FO.
• Facilitate and coordinate the preparation and provision of information and data to Learning and Development Unit for quarterly and annual reports of the country programme.
• Collate and produce monthly reports and weekly SITREPS.
• Ensure that all reports (i.e. logistics, HR and finance, donor as well as program) are of good quality and produced timely and sent to the appropriate authority at Abuja.

Administration and Management of Support Functions:

• Ensure proper control and usage of Save the Children assets and funds in Kaduna – providing direct oversight on finance, logistics, HR and admin functions
• Ensure the programmes in Kaduna prioritize value for money
• Work closely with the logistics department to coordinate and follow-up on the procurement and delivery of goods and services for the programme and the programme offices.
• Provide the key communication link to the country office and other field offices to share learning, secure appropriate support and update them on progress of the work underway.

Budget Follow up and Ensuring Financial Compliance:

• Accountable for management and monitoring of assigned budget in his/her capacity as budget holder.
• Ensure the effective compliance of Save the Children and donor finance and grant procedures and requirements.
• Coordinates and facilitates the work of the finance team in Kaduna office.
• Ensure the financial reporting and forecasting to the country office is accurately and efficiently carried out within the right timeframe.
• Work with the finance department and Finance Director to ensure accurate budget control for financial management at the field in line with project/grant proposals.
• Facilitate and coordinate the preparation of cash flows and budget phasing of projects to be implemented in Kaduna.
• Facilitate and coordinate budget revisions / realignments for projects / grants as required.

Human Resource Development and Management:

• Build a high performing team in Kaduna who deliver results for children.
• Ensure staffing levels, management structures, and personnel processes are appropriate and effective to enable the smooth implementation of the programme, including appropriate recruitment and induction processes.
• In collaboration with the HR/Admin, guide and support staff in their development, planning succession, managing talent, and taking prompt action to address issues of underperformance and other issues impacting on professional conduct or implementing duties and responsibilities.
• Ensure staff in Kaduna receive regular support, supervision, feedback, and performance appraisals in line with HR procedures and protocols.
• Ensure the Save the Children Safeguarding Policies are understood by all staff in Kaduna, and that it is integrated into all aspects of the teams’ work.

Representation of Save the Children in the Field Region:

• Represent Save the Children in Kaduna and environs, in relation to operational oversight, donor engagement, programme implementation and maintaining a strong link with community influencers, government, NGOs, Security agencies, and UN organizations in the area.
• Establish and maintain contact with all key actors as relevant for the programme implementation – security agencies, government, UN, NGOs and partners – and establish mechanisms for coordinating with local community organizations in line with key thematic areas of work and assess capacity/resources to respond.
• Advocate on the issues and rights of children in the operating context, in order to improve policy and practices, in line with SCI’s authorized key messages.

Safety and Security Management:

• Serve as the overall security focal point for the area of operation.
• With support from the safety and security officers, provide regular updates and analysis of the security situation of the Area of operation to the DDPO, DPO, Head of Safety and Security, and the Country Director as appropriate.
• Assist the safety and security coordinator in the development of security procedures and protocols for the field and sub offices under the Area of Operation and ensure an understating and adherence of the same.
• Have an overview of the political and security context in field locations and how their changes may affect the programme’s work and ensure that this is communicated regularly to the Senior Management Team.
• With the Safety and Security Officers develop and implement effective safety and security procedures ensuring that these are updated and revised at regular intervals and that new programmes are built around security considerations.
• Take a lead role in monitoring the security situation in Kaduna and update and implement Save the Children safety and security policies and procedures.
• Ensure security/incident management contingency plans and guidelines and in place, are regularly reviewed and activated when appropriate in close consultation with applicable SMT members.

Qualifications and Experience
Essential:

• Degree in a related field, Masters’ preferable
• Five years related experience
• Five years progressive non-profit work experience with international humanitarian programmes.
• A proven understanding of development issues in the country and region.
• Management and supervisory experience.
• Established excellence in written communication, including the preparation of complex documents to meet strict deadlines
• Strong personal communication skills, ability to facilitate liaison between different sectors.
• Good financial, budget and grant management skills
• Able to work and travel in difficult conditions
• Able to work with diverse team members
• Good training skills, with a proven ability to build capacity of others in report writing.
• Solid Knowledge of donor funded projects (UN, USG, FCDO, GATES, Corporate donors etc.)

Competencies and Behaviours (Values in Practice)

Core Competencies:
Leadership: (Leading and Inspiring others, delivering result, Developing self and others)

• Delivers results and always acts with the beneficiaries in mind.
• Demonstrates managerial courage by confronting difficult situations, seeking resolution, and championing ideas.
• Actively contributes to a team environment where team members feel able to contribute, champion or challenge decisions
• Takes responsibility for own development, and actively takes steps to better understand and address own strengths and weaknesses.
• Openly talks about doing things differently, pushing the boundaries and ways of working.
• Tailors communication style to certain audiences.
• Effectively influences others by understanding their interests and showing how they will be met by own preferred solution.

Engaging: (working effectively with others)

• Develops strategies for teams to work across traditional and religious boundaries, working in diverse environments.
• Establishes clear objectives with teams and individuals and monitors progress and performance
• Uses negotiation and conflict resolution skills to support positive outcomes
• Adhere to SCI Values: Accountability; Ambition; Collaboration; Creativity; Integrity.

Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency, demonstrates highest levels of integrity.

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Ref No: 220000MQ
Employee Status: Fixed Term
Grade: 3
Position Type: National
Team: Supply Chain

Child Safeguarding

• Level 3.  The responsibilities of this post may require the post holder to have regular contact with children and young people. In the overseas context, all posts are considered to be level 3.
• As part of these responsibilities the post holder will support the establishment of child safeguarding systems, promote a culture of keeping children safe, and ensure that potential harm to children (by our own staff and/or as a result of how we do our work) is identified and addressed on an ongoing basis. 
• The post holder should report and respond to interventions as determined by position related responsibilities identified in the Child Safeguarding Policy.

Introducation

• Save the Children International is a 'dual mandate' organisation and as such equal priority will be given to both humanitarian and development work. 
• This is the only way we will be able to ensure that some of the fundamental rights that we believe children have, such as survival, safety and constant access to protection and education can be guaranteed. 
• As part of a commitment to work with children through humanitarian interventions, Save the Children will support programmes in both sudden onset and chronic emergencies.

Role

• This role will in line with the current global procurement policy and manual, coordinate the set up or implementation of supply chain functions and responsibilities, under the supervision of the Field Manager.
• The role will supervise and manage field supply chain staff in Kano,

Main Responsibilities

• Coordination of programme supply chain needs; implement Save the children  policies and procedures for the management of the supply chain, including areas as procurement for cost-effective, transport and distribution, warehousing and stock management, management of vehicle fleets, communication systems, and assets
• Implement procurement planning and strategy by conducting regular market surveys of goods and services in order to establish and maintain a well-defined Supplier database
• Collate, review and follow up on procurement plans in close collaboration with Program Managers and ensuring that all procurement plans are with clear specifications and delivery timelines
• Coordinate supplier selection and contracting activities by initiating tender processes on standard items purchased regularly with the goal to establish standard Framework Agreements/Pre-qualified suppliers and contracts with main dealers and qualified and committed suppliers
• Support call for interests to identify new suppliers by reviewing procurement documents prepared by the Procurement Officer (Sourcing) for correctness, transparency and full compliance with Audit and internal procedures and regulations
• Prepare regular (monthly) supply chain activity reports (procurement, fleet, warehouse, assets) for submission to the Field Manager and Supply Chain reporting focal points in Abuja
• Conduct market analysis to check on process, products and suppliers and advise on best sources of supply and freighting options
• Ensure all appropriate due diligence checks and risk assessments are carried out in line with organisational policy
• Ensure professional management of all suppliers including maintaining good supplier relations and supplier performance review against key performance indicators and framework agreements, regularly updating this information into a global supplier database
• Supervise and build capacity of the Supply Chain Officer (Sourcing), Warehouse Assistant  and Drivers
• Ensure that Save the Children  minimum standards of logistics procedures and country policies are implemented and adhered to in the area of responsibility, supporting relevant staff as required
• Manage and support supply chain staff including ensuring clear division of responsibilities, clear objectives, and management of performance
• Ensure that procedures within the specific area of responsibility meet Save the Children  and donor regulations, whether that be a within a given technical sector in logistics, or a specific field base
• Coordinate with Program Managers/Budget Holders to ensure the needed support for program implementation is given with efficiency and effectiveness
•  Ensure that Save the Children minimum standards of logistics procedures, country and donor policies are implemented and adhered to in the area of responsibility
• Assets – All assets are recorded in assets register, documentation and filing is up to date and shared the updated version with CO
• Warehouse and Stock Management – all programme stocks are received in accordance with the Purchase Order specifications, properly recorded in a timely manner, preserved in best  condition, organized according to type and homogeneity and dispatched in line with program distribution plan
• Warehouse and Stock Management- all items are distributed by the end of the award
• Fleet – all vehicles within the office are performing and utilized optimally
• All generators are functioning and fuelling done in time. Log sheets filled appropriately
• Provide logistics training and capacity building as required
• The post-holder will comply with all relevant Save the Children policies and procedures with respect to child safeguarding, safety and security, code of conduct, equal opportunities and other relevant policies.
• Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.

Qualifications and Experience
Essential:

• Education-Advanced Degree in Supply Chain Management, Procurement, Logistics, Business Administration or an equivalent field.
• Five (5) years relevant experience in supply chain, procurement and logistics management in the NGO sector, within complex/large scale country programmes and in emergency response/humanitarian environments.
• A first level university degree (Bachelor's) in a relevant technical field (as identified above), in conjunction with seven (7) years of relevant work experience, may be taken in lieu of an advanced university degree.
• Proven experience in all technical areas of supply chain operations including procurement, logistics, transport/distribution, warehousing and stock management, fleet management, asset management, communications, and security.
• Experience of working in remote field bases with limited infrastructure
• Experiencing in managing and supervising others in logistics and procurement functions.
• Ability to synthesise and analyse information, and make clear, informed decisions
• Ability to build relationships quickly with a wide range of people, both internally and externally
• Strong planning, management and coordination skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities
• Cultural awareness, with strong written and spoken communication and interpersonal skills in English

Desirable:

• Technical experience/training in specific areas of logistics eg fleet mechanics, IT/communications networks
• Technical experience/knowledge in specific types of humanitarian intervention eg Health, WASH, Food Security
• Knowledge of ERP software for supply chain management
• Chartered Institute of Purchasing and Supply (CIPS) Qualification will be an added advantage.

Core Behaviour:

• Understanding humanitarian contexts and application of humanitarian principles
• Participates in the development of an organisational response based on an understanding of the contexts

Achieving Results Effectively

• Accountability – ensure efficient and transparent use of resources in line with Save the Children  policies and procedures
• Addresses difficult situations and makes tough decisions confidently and calmly
• Maintains focus on delivery of timely and appropriate results using available resources; identifies and acts on issues and problems in area of responsibility

Maintaining and Developing Collaborative Relationships

• Establishes clear objectives with teams and individuals, and monitors progress and performance

Operating Safely and Securely

• Identifies and communicates risk and threats and minimises these for oneself and the agency
• Take measures to do no harm and to minimize risks for partners and the communities
• Reduces vulnerability by complying with safety and security protocols set by the organization

Managing Yourself in a Pressured and Changing Environment:

• Keeps oneself emotionally stable when helping others
• Remains effective and retains perspective in the face of difficult or demanding situations
• Maintains ethical and professional behaviour in accordance with relevant codes of conduct
• Plans prioritises and performs tasks well under pressure
• Takes responsibility for own work and impact of actions

Leadership:

• Action; Thinking; Self; Inspiring; Developing Others
• Delivers result and always acts with the beneficiaries in mind.
• Anticipates current and future needs.
• Tailors communication style to certain audiences.
• Demonstrates approachability and trust by listening carefully to others and valuing their contribution, and making others feel comfortable by being open and honest about their thoughts and feelings.

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Ref No: 220000MW
Location: Jigawa  Application Link

Location: Kaduna   Application Link
Location: Kano   Application Link
Employee Status: Fixed Term
Contract Length: 1 Year
Grade: 3
Team/Programme: Finance

Child Safeguarding

• Level 2: either the role holder will have access to personal data about children and/or young people as part of their work; or they will be working  in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore a police check  will be required (at ‘standard’ level in the UK or equivalent in other countries).

Role Purpose

• To provide sound financial management, manage the financial information function and to assess at the sub office level. Train and manage financial relationships with partners.
• In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Scope of Role:

• Reports to: Program Manager/COP/Field Manager
• Matrix Report - Finance manager –Accounting & Reporting
• Dimensions : Matrix reporting
• Staff directly reporting to this post: Finance intern
• Technical responsibility: None
• Budget responsibility: None

Key Areas of Accountability
Financial Management:

• Supervise, coach and build the financial management capacity of the finance and non-finance team of the office.
• Coordinate all month end and Yearend Activities of the office.
• Perform visits on the project implementation site and ensure financial compliance and report to manager /Country office.
• Collect partner’s financial report and necessary documentation and perform the reconciliation
• Participate in program monthly finance meeting and provide input to budget holders.
• Works with budget holders on budget review and reallocation and ensure change are approved is posted in the system.
• Prepare the draft of the monthly cash request of the State office.
• Verify transaction posting and approve posting online Aggresso system or offline spreadsheet (GLACOS).
• Handle account Payable Transactions for the state Office
• Verification of all payment vouchers before making final payments
• Validation of Purchase order
• Represent Finance in procurement meetings
• Coordinate the transaction documentation process.
• Ensure bank reconciliations and single account matching are done timely and ensure regular cash counts
• Ensure the office has in place a voucher approval process and all staff adheres to this working hour.
• Where there is a limitation of resources perform the role of Finance officer or perform the interim roles of Finance manager.
• Participate in statutory and specific grants audits
• Any other tasks assigned by your supervisor or line manager

Budget Monitoring:

• Participate in the annual budget development
• Prepare the project Donor Financial reports for the state Office
• Support budget holders in the proposal budget costings, creating Reporting Templates and DEAs
• Support budget holders in the understanding of budget reports including phasing and re-phasing of budgets
• Support finance manager in the development of standard costings for country programme
• Review monthly transactions with Budget Holders and provide comments to finance

Office and Partner Support Function:

• Capacity Building of partners in understanding finance and awards management
• Capacity Building of Budget Holders & field staff  in Awards Management
• Pre awards assessment and due diligence check for new partners
• Organize audit of Implementing Partners

Audit & Evaluation:

• Assist with the Internal and External audit preparations including putting together relevant documentation and TOR for the Audit
• Coordinate all SC awards audits and ensure complete implementation of recommendations
• Follow up on audit issues and provide appropriate response with support from Director of Finance

Other Support:

• Work closely with  Country office Finance Team on finance /awards related issues
• Participate in monthly finance and awards meetings and provide update on all financial awards issues
• Participate in Year End & on-going processes relating to awards status including final reconciliation of donor disbursements & awards expenditure, confirmation of debt and income carry forward positions, awards closures
• Coordinate team for representation in vendor due diligence check
• Attend to financial queries related to awards administration from Donors/Member, Budget Holders, Regional Office and the Centre Finance.
• Other - Any other ad hoc tasks as requested by Line Manager.

Working Relationships:

• Internal: All sub office staff/National office Finance staff
• External: Bankers/Vendors
• Competences and Behaviours (Our Values in Practice)

Additional Job Responsibilities

• The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Qualifications and Experience
Essential:

• A Bachelors Degree in Business Administration or other relevant professional qualification
• 5-7 years working experience in relevant Area,
• Proven experience in financial management and producing appropriate management information to support strategy development and decision-making by budget holders and programme implementers
• Proven training experience to all levels of staff, both informal (on the job coaching) and formal (structured training courses).
• Proven analytical skills and ability to translate analysis into appropriate, feasible and practical implementation plans and goals.
• An understanding of development work in order to communicate effectively with Members/Donors and programme staff on funding sources and programme issues
• Experience of developing guidelines and formats to support staff in donor applications and reporting  with particular reference to USAID grants
• Knowledge of major donor funding sources and grants application processes
• Experience of managing or supporting programmes in each stage of the project cycle, including development of funding proposals, budgeting, technical and financial monitoring in the context of grants/restricted funding sources.
• Thorough understanding of interdepartmental relationships, dynamics and functioning in an overseas programme setting
• Commitment to the aims and principles of Save the Children
• Ability to translate complex, technical and financial issues into a language understandable by non-finance staff
• Computer literate (including working knowledge of MS Word, Excel, Access) and competency in development of spread-sheets and databases
• Strong written and verbal communication skills and ability to communicate clearly with thoughtful and accurate information
• Willingness to travel to other offices and work in difficult environment from time to time
• Ability to work within a multicultural and multi-religious settings

Desirable:

• Experience of Save the Children financial accounting packages (eg Agresso), policies, systems and procedures.
• International experience preferably gained within an INGO in a relief/emergency setting
• Proven experience in grants auditing especially of USAID grant audits

Competencies and Behaviours (Values in Practice)
Competencies:

• Leading and inspiring others – Delivering results – Developing self and others –Applying technical and professional expertise – Working effectively with others
• Adhere to SCI Values: Accountability; Ambition; Collaboration; Creativity; Integrity

Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same widely shares their personal vision for Save the Children, engages and motivates others future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters values diversity, sees it as a source of competitive strength approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity

Equal Opportunities:

• The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

• We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

• The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety:

• The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

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Reference ID: 220000MT
Location: Kano
Employee Status: Fixed Term
Team: Programme Operations
Grade: 2
Post Type: National
Reports To: Deputy Director of Program Operations
Staff Directly Reporting to this Post: 5 - 7
Budget Responsibility: Yes

Child Safeguarding: Level 3

• The responsibilities of the post may require the post holder to have regular contact with children or young people and, in the overseas context all posts are considered to be level 3 posts in view of potential situations which may allow staff unsupervised access to vulnerable children and young people.

Role Purpose

• The incumbent will strategically lead and manage a Foreign, Commonwealth and Development Office (FCDO) funded education project, which is to be implemented in 3 states of North-West Nigeria- Kaduna, Kano and Jigawa.
• He/she will be accountable and responsible for the achievement of the project’s deliverables.
• The post-holder will also be responsible for effective stakeholder management, including developing and maintaining strong working relationships with the donor, state and federal government and development partners working in the education sector.

Key Areas of Accountability
Programme Implementation and Management:

• Manage and lead project related strategic liaison with federal and state governments and FCDO to ensure optimal performance of the project at state and federal levels
• Monitor progress of project activities against the detailed implementation plan, MEAL plan and log- frame
• Conduct periodic review meetings with relevant project and non-project teams
• Identify and effectively manage all key risks related to the project
• Ensure regular update of all relevant project management tools including but not limited to detailed implementation plans, risk register, procurement plan, issue log, stakeholder register, communication and knowledge management plans, MEAL plan, indicator performance tracking tool and log-frame.
• Ensure project implementation demonstrates high levels of commitment and adherence to the ethos and values of Save the Children
• Ensure effective and efficient use of all Save the Children resources.
• Ensure compliance with the requirements of Save the Children’s Child Safeguarding Policy to ensure maximum protection for children
• Inspire, lead and motivate the project teams to deliver on project objectives
• Ensure that all project assets and supplies are maintained and utilized in a safe, secure and accountable manner.

Monitoring, Evaluation, Accountability and Learning:

• Ensure there is an effective monitoring system in place for achieving targets in relation to programme activities, budget allocations and financial expenditures 
• Ensure proper and regular documentation of programme learning, and incorporate analysis and lessons learned into new strategies/activities and advocacy work
• Ensure that all learning points from the project’s work are disseminated to all relevant stakeholders and audiences. In particular, work closely with relevant TAs across Save the Children in order to maximize the synergies and learning from the project.

Financial Management:

• Lead the development of the project’s detailed budget and ensure timely development of financial reports
• Manage the project’s budget, acting as the authorized budget-holder; ensure that all activities payments are properly approved and are made in a timely manner.
• Ensure strong financial management and compliance with Save the Children financial policy and procedures  
• Ensure effective demonstration of value for money to the project’s donor.
• Regularly analyze the project’s financial performance and develop appropriate mitigations as required.

Reporting:

• Lead the process of producing regular project progress reports to both internal and external stakeholders.

General:

• Represent the project externally with relevant partners and stakeholders
• Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures
• Line manage Senior TA’s and State team Leads. 
• Support the values of SCI.

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Experience, Qualifcations and Skills
Essential:

• Master's Degree in Development Studies or relevant Social Sciences
• At least seven years demonstrated experience in managing, coordinating and supervising multi-location teams working with governments and development partners
• Demonstrable understanding of Value for Money and FCDO results agenda
• Significant project management experience
• Prior experience on education projects/programs
• Excellent budget and financial management skills
• Excellent communication and writing skills
• Commitment to SCI’s mission, values and approach (includes gender equality, child safeguarding and equal opportunities)
• Demonstrated ability to assess priorities and handle multiple tasks simultaneously to meet deadlines with attention to detail and quality.

Desirable:

• A Degree or professional certification in project management
• Experience in business development/proposal development
• Ability to coach and mentor project teams
• Experience managing sub-grantees or downstream partners
• Skilled in influencing and obtaining cooperation of individuals.

Administrative & General Skills:

• Excellent interpersonal skills
• Strong analytical skills.
• Excellent computer skills  (MS Word, Excel, Outlook and Power Point)

Skills and Behaviours (Our Values in Practice)
Accountability:

• Accuracy and timeliness in all areas of responsibility
• High level of accuracy in work, and ability to analyse complex sets of relationships and situations
• Holds self and others accountable

Ambition:

• Creating best-in-class EA function
• Future-orientated, thinks pro-actively

Collaboration:

• Working effectively with stakeholders to achieve common goals
• Excellent communication and interpersonal skills
• Builds and maintains effective relationships, with their team, colleagues, members and external partners
• Approachable, good listener, easy to talk to

Creativity:

• Designing more effective admin systems
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency, demonstrates highest levels of integrity.

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Ref No: 220000MP
Location: Kano
Employee Status: Fixed Term
Grade: 4
Position Type: National
Team: Nigeria State Office

Child Safeguarding

• Level 3 - The responsibilities of the post may require the post holder to have regular contact with children or young people and, in the overseas context all posts are considered to be level 3 posts in view of potential situations which may allow staff unsupervised access to vulnerable children and young people.

Role Purpose

• Partnership for Learning for All in Nigeria (PLANE) Windows 3 is an FCDO funded program with a key outcome to
• promote learning and inclusion of girls in Kaduna, Kano and Jigawa states and policy at federal / national level as appropriate.
• The accountability office will support all 3 states and be responsible for working with programme staffs and beneficiaries to develop and implement structure and methods for: information sharing with communities and beneficiaries; participation of children, adults and vulnerable groups; managing the complaints and feedback in the field and maintaining the integrity of information received
• This role will also involve management of FRM database by ensuring proper documentation and aggregation of FRM data including complaints received, investigated and responded to as well as providing detailed summaries of complaints issues to feedback to the program team during monthly and quarterly meetings/reports.

Scope of Role:

• Reports to: MEAL Manager
• Staff directly reporting to this post: None

Key Areas of Accountability
Objective 1: CRM Development, Support, Logistics and Coordination:

• Conduct Accountability assessment with proposed beneficiaries
• Develop an information-sharing plan for the project and ensure the plan is implemented
• Ensure adequate participation of children and adults in project implementation using the 9 basic ethics of meaningful and ethical child participation
• Set up a Beneficiary Feedback and Response Mechanism (FRM) for the FCDO PLANE project based on preferences of the children and communities
• Adapt appropriate tools for capturing the complaints and feedback
• Train the relevant staff/beneficiaries on Accountability
• Ensure a proper filing system for all the complaints and feedback received through the helplines
• Aggregate FRM data from the field to a summary FRM database
• Provide detailed summaries of complaints issues for operational meetings and forums.
• Ensure analysis from feedback data is reviewed and taken into account in decision-making
• Identify complaint and other feedback trends which indicate where the Programs can improve.
• Provide ad hoc reports as requested concerning complaints and other Beneficiary feedback.
• Receive, investigate and respond to beneficiary complaints under the direction and supervision of Program/field Managers
• Follow up on complaints and feedback internal referrals with appropriate offices and sectors and respond to raised pending issues
• Negotiate suitable resolutions to complaints with the beneficiaries under the direction of the Program/Field Manager
• Develop monthly FRM report.

Objective 2: Routine Monitoring and Evaluation:

• Support on-going monitoring and evaluation  of projects in reporting routine monitoring data against performance monitoring plans and frameworks
• Work with field teams to collect information on potential case studies and success stories
• Other duties as directed.

Qualifications Skills & Experience
Administrative & General Skills:

• Bachelor’s Degree in a relevant discipline (Health Sciences, Social Sciences, Development Studies or other)
• Minimum of 3 years post NYSC progressive experience working in a related position.
• Formal training in Accountability, Monitoring and Evaluation, Data Management, Data Quality Assurance (DQA) is an asset
• Fluency in English & local languages
• Ability to work in partnership with government and development partners
• Good interpersonal skills
• Ability to work within a team setting
• Independence, adaptability and flexibility
• Excellent communication skills including report writing.

Skills And Behaviours (our Values in Practice):
Accountability:

• Accuracy and timeliness in all areas of responsibility
• High level of accuracy in work, and ability to analyse complex sets of relationships and situations
• Holds self and others accountable

Ambition:

• Future-orientated thinks pro-actively

Collaboration:

• Working effectively with stakeholders to achieve common goals
• Excellent communication and interpersonal skills
• Builds and maintains effective relationships, with their team, colleagues, members and external partners
• Approachable, good listener, easy to talk to

Creativity:

• Designing more effective admin and data management systems
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency, demonstrates highest levels of integrity.

go to method of application »

Ref No: 220000MO
Employee Status: Fixed Term
Team/Programme:   Program Operations
Grade: 4  
Post Type: National

Role Purpose

• The Safety and Security Officer will work closely with the Project Manager for PLANE Programme in Kano matrix Management responsibilities to the Head of Safety and Security in the country office.
• Ensure compliance with SCI safety and security culture that reflects our mandate and values, promotes accountability and high performance that enable our team deliver outstanding results for children and excellent customer service for our Members and donors.
• Ensure all Kano Field office staff, visitors and partners complies with all Save the Children S&S Management Operating Standards and Procedures. Ensure that all required support is provided promptly, at scale and in line with the rules and principles during emergencies, especially in case of security-related crisis.

Scope of Role:

• Reports to: (Direct) Program Manager
• Reports to: (Matrix) Head of Security & Safety (HoSS)
• Staff directly reporting to this post:  Security Guards

Key Areas of Accountability

• Regular collection, collation, and analysis of all S&S information across the Kano area of operation and SCI work in Nigeria
• Collect and keep all programme movement tracking records, follow-up on movement tracking timing and file a trip completion records and report trip stoppages and hitches for immediate follow-up
• Prepare reports that document Safety and security breaches and the extent of the damage caused by the breaches
• Prepare a Weekly Situation Report on safety and security context of the location.
• Carry out Incident/actor mapping and produce relevant reports and advisory for the Kaon programme team
• Assist the Fleet team in Movement Planning support the conduct of S&S/Road Safety trainings and programmes for programme drivers/fleet team/partners/other programme stakeholders
• Documents contextual changes and constantly update the Field Manager/Kano team/HoSS at the CO
• Carry out periodic and occasioned S&S field contextual assessments and generate reports for the use of both the programme team and the CO
• Carry out/support incidents investigations both in the Field Office and CO
• Represent the SCI S&S Dept. at any external network meeting in the location and reporting to the FM/HoSS
• Carry out any other duty/responsibilities assigned by the Head of Safety and Security/CD.

Qualifications, Experience And Attributes

• Degree level qualifications in any of Humanities or Sciences and Security Management. (longer period of experience can be taken in place of Degree)
• At least three years’ work experience with an INGO performing Safety and security functions
• Strong learning attitude and capacity for learning and development of technical and professional skills.
• Highly developed cultural awareness and ability to work well in an internationally diverse environment.
• Willingness to work and travel in often difficult and insecure environments
• Fluency in English and at least one of the languages in the locations context.
• Ability to speak other Nigerian local languages is a plus.
• Knowledge and understanding of Nigeria’s Diversity, particularly in the humanitarian sector.

Values and Critical Competencies:

• Discrete
• Trustworthy
• Loyal
• Honest
• Capable of displaying Leadership
• Self-reliant, reliable

Skills and Behaviours:

• Covert Information Gathering and analysis skills using good knowledge of management practice and technologies used in the sector
• Good understanding of INGOs programming. ie. Humanitarian principles
• Basic knowledge of Fraud and criminal investigation procedures and methods.
• Critical thinking and excellent logical skills
• Strong proficiency in the use of Office suites. i.e. Outlook, Microsoft word, Excel, PowerPoint etc
• Nose-for-news’ and ability to spot flaws in systems
• Have good oral, written communication and presentations skills

Integrity:

• Honest, openness and transparency, builds trust and confidence
• Consistent excellent judgement.

Communication and Training:

• Liaise on a regular basis with other INGOs and UN agencies across Northern Nigeria and Kano state in particular, stakeholders, government and local administration agencies and where possible with community leaders in the process of gathering and verifying security information
• Coordinate and manage the proper use of SCI communication equipment/systems and alert the Field Manager of any hardware failures.
• Develop security briefing material and provide orientation to incoming or newly appointed staff
• Coordinate Safety and Security trainings to SCI Kano staff and partners. Trainings will include medical, communications, guard force and driving but will also include other higher-level security trainings as maybe prescribed by the HoSS.
• Provide timely security briefings for visitors to Kano and on occasions support visitors on field trips/missions.
• Develop and implement security training for all Kano staff, develop and apply evaluation processes to determine whether training competencies are met.

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Reference ID: 220000MS
Employee Status: Fixed Term
Team / Programme: HR & Admin Team
Grade: 4
Post Type: National
Reports To: Program Manager
Staff Directly Reporting to this Post: Office Assistant
Budget Responsibility: No

Child Safeguarding: Level 3

• The post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

Role Purpose

• The role holder will be responsible for the provision and management of effective HR  and administrative services in the Kano office.  
• The Human Resource and Administration Officer will contribute to ensuring that Save the Children’s commitment to improving quality and accountability in humanitarian work is upheld, through reference to Save the Children Quality Standards and endeavours to implement effective administration systems.

Key Areas of Accountability
Recruitment:

• Receive applications from prospective candidates and maintain an applicant database
• Develop a standard induction pack and maintain an induction schedule for new staff
• Participate in panels as well as in the short listing and interviewing as well as negotiating offers for prospective staff
• Participate in the planning and facilitation of Global Inductions for new hires within Save the Children in Nigeria on a monthly basis.

Representation:

• Assist HR Manager in developing and maintaining contacts with other key INGO players to undertake a regular review of their terms and conditions of their salary structures
• Assist with the analysis of HR needs of a programme and look for sustainable solutions. Provide a generalist HR service to managers across a full range of HR issues

Human Resource Management:

• Assist the Human Resource Manager in the development of annual needs for development / training through the formal performance review process
• Identify training courses and their costs and maintain a list of available courses
• Research training opportunities as prioritised by the SMT or as requested by supervisors
• Provide support to supervisors to arrange training opportunities for staff
• Preparation of consultancy contracts for national and international consultants as well as keeping an updated and accessible database of consultants in line with acceptable SCI procedures.

Administration and Office Management:

• Management of Office facilities and travel for the Country operations
• Ensure the Kano office is adequately equipped with sufficient levels of supplies (consumables, stationery, equipment) etc, is fully functioning and fit for purpose to enable all staff to operate with maximum efficiency
• Oversee the maintenance of the  office premises/residences, furniture, fittings and all equipment in a fully functioning state
• Pro-actively identify potential problems affecting staff, proposing solutions and working to put them in place
• Develop, manage, and oversee effective relationships with service providers suppliers, landlords, etc, ensuring transparency and value for money
• Manage and supervise the Administrative and Office Assistants
• Liaise with the Programme Operations (field and Abuja) to ensure that shared office support functions run smoothly, and resources are used efficiently and effectively
• Ensure compliance with Save the Children Quality Standards, Global Policies and Guidelines

Travel, Logistics & Events:

• Oversee the management for all travel, business visas, and accommodation for visitors, consultants, and staff on official Save the Children business. Ensure that travel is on schedule and cost effective and that visits to Country Programmes occur with a minimum of disruption and downtime
• Ensure that meetings and conferences are effectively managed ensuring value for money and transparency in all the processes.

Working Contacts

• Internal: SO Management team
• External: Other INGOs, Statutory bodies.

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Qualifications

• University Degree in Human Resources Management, Business Administration, or equivalent in relevant field.

Experience and Skills:

• A minimum of 5 years of experience in a Human Resources and Administration role in a corporate or INGO environment
• Proven ability to provide high level support to management teams
• Ability to plan and organise a substantial workload that including complex, diverse tasks and responsibilities
• Experience of managing and developing teams
• Experience of setting up and maintaining management information systems and office systems
• Experience of effective budget development and management
• Experience of negotiating service contracts and ensuring value for money
• Excellent communication skills in order to deal tactfully and sensitively with a wide range of people
• Excellent organisational skills and a track record of consistently prioritising delivering on time
• A high level of computer literacy
• Good judgement, initiative and problem solving ability
• Commitment to Save the Children’s mission and values.

Desirable:

• Staff & Performance Management
• Willing and able to travel around the state as needed.
• Experienceworking with a diverse team
• Experience working in Emergencies.

Behaviours (Values in Practice):
Accountability:

• Accuracy and timeliness in all areas of responsibility
• High level of accuracy in work, and ability to analyse complex sets of relationships and situations
• Holds self and others accountable

Ambition:

• Creating best-in-class EA function
• Future-orientated, thinks pro-actively

Collaboration:

• Working effectively with stakeholders to achieve common goals
• Excellent communication and interpersonal skills
• Builds and maintains effective relationships, with their team, colleagues, members and external partners
• Approachable, good listener, easy to talk to

Creativity:

• Designing more effective admin systems
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency, demonstrates highest levels of integrity.

go to method of application »

Job ID: 220000N1
Location: Kaduna  Application Link

Location: Jigawa Application Link 

Location: Kano  Application Link
Grade: 4
Team: Nigeria State Office
Employee Status: Fixed Term
Post Type: National

Child Safeguarding

• Level 3- The responsibilities of the post may require the post holder to have regular contact with children or young people and, in the overseas context all posts are considered to be level 3 posts in view of potential situations which may allow staff unsupervised access to vulnerable children and young people.

Role Purpose

• Partnership for Learning for All in Nigeria (PLANE) Windows 3 is an FCDO funded program with a key outcome to promote learning and inclusion of girls in Kaduna, Kano and Jigawa states and policy at federal/national level as appropriate.
• The position holder will ensure implementation of the MEAL plan for the project  including maintaining project database, monitoring progress against planned activities, critical milestones and targets as well as providing support and guidance to program staff, community volunteers and CSO/government counterparts to ensure that the data collection, data management and reporting, are of the highest possible quality.

Scope of Role

• Reports to: MEAL Manager
• Staff directly reporting to this post: MEAL Assistants

Key Areas of Accountabilities
Objective 1 - Coordinate Data Collection, Data Quality Management, Analysis and State Level Reporting:

• Participate in the design of programme monitoring and evaluation tools (registers, reporting templates, database, etc.)
• In collaboration with relevant SC staff, ensure timely data collection, compilation and reporting according to programme MEAL plan
• Conduct monthly data analysis and prepare monthly programme IPTT monitoring reports
• Ensure the programme database is updated regularly
• Support programme feedback meetings to communities, facilities and authorities
• Support the MEAL Manager to implement the DQA system including the conduct of data quality assessments according to the M&E plan
• Support the MEAL Manager in data management for rapid assessments, situational analysis, surveys, evaluations and other research as required
• Plan, forecast and facilitate the production and supply of MEAL tools and materials to supported sites

Objective 2 - Support Programme Supervision, Monitoring and Evaluation:

• Support the MEAL manager to monitor the FCDO PLANE project across all target communities and communicate findings and progress to the Program manager
• Participate in evaluation of the FCDO PLANE project focusing on data management of evaluation datasets.
• Support the dissemination and use of evaluation and research reports and propose changes for improvement to the FCDO PLANE project Team.

Objective 3 - Support Documentation, Reporting, Knowledge Sharing and Effective Feedback Mechanism:

• Support coordination of the project monthly, quarterly, biannual and annual reviews and reports as required.
• Participate in dissemination of program information to communities, children, and other stakeholders through a regular feedback mechanism
• Support the management of the beneficiary complaints and feedback mechanism database
• Update shared drive and project team space with program monitoring documents regularly.

Skills & Experience
Administrative & General Skills:

• Bachelor's Degree in a relevant discipline (Education, Social Sciences, Development Studies or other)
• 3 years post-NYSC previous experience with local and international NGOs
• Previous experience in an education project or a formal training in Accountability, Monitoring and Evaluation, Data Management, Data Quality Assurance (DQA) is an asset
• Proficiency in the use of MS Excel or other statistical package e.g SPSS, STATA-12, etc)
• Fluency in English & local language
• Ability to work in partnership with government and development partners
• Good interpersonal skills
• Ability to work within a team setting
• Independence, adaptability and flexibility
• Excellent communication skills including report writing.

Skills and Behaviours (our Values in Practice)
Accountability:

• Accuracy and timeliness in all areas of responsibility
• High level of accuracy in work, and ability to analyse complex sets of relationships and situations
• Holds self and others accountable

Ambition:

• Future-orientated thinks pro-actively

Collaboration:

• Working effectively with stakeholders to achieve common goals
• Excellent communication and interpersonal skills
• Builds and maintains effective relationships, with their team, colleagues, members and external partners
• Approachable, good listener, easy to talk to

Creativity:

• Designing more effective admin and data management systems
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency, demonstrates highest levels of integrity.

go to method of application »

Ref No: 220000LQ
 Location: Kano
Employee Status: Fixed Term
Team: Nigeria State Office
Grade: 3
Post Type: National

Child Safeguarding

• Level 3. The responsibilities of this post may require the post holder to have regular contact with children and young people
• As part of these responsibilities the post holder will support the establishment of child safeguarding systems, promote a culture of keeping children safe, and ensure that potential harm to children (by our own staff and/or as a result of how we do our work) is identified and addressed on an ongoing basis. 
• The post holder should report and respond to interventions as determined by position-related responsibilities identified in the Child Safeguarding Policy.

Role Purpose and Description

• Partnership for Learning for All in Nigeria (PLANE) Windows 3 is an FCDO funded program with a key outcome to promote learning and inclusion of girls in Kaduna, Kano and Jigawa states and policy at federal/national level as appropriate. The MEAL Manager will lead in all MEAL activities for the project consortium.
• This includes, leading in the development and implementation of the project MEAL plan and research framework that will generate evidence, maintain accountability standards and ensure effective monitoring, evaluation and learning of the education project.
• S/he will be responsible for ensuring that the quality of monitoring, evaluation and research for the project system is in place to generate evidences on the impacts and learning of the programme.

Scope of Role

• Reports to: Head of MEAL
• Staff directly reporting to this post: Project MEAL Officers in Kano, Jigawa & Kaduna, Accountability Officer

Key Areas of Accountability
Programme Quality- FCDO PLANE:

• Provide high quality MEAL technical leadership, support and capacity building to implementation team and coordinate data collection from all organisations in the consortium
• In collaboration with the programme team, develop a MEAL plan, as well as support ongoing research programme to support an evidence and learning agenda and a process for knowledge sharing between SCI, stakeholders and partners
• Lead project, national/global reporting processes and contribute to high quality project reporting, leading in data quality assurance and compliance with reporting requirements
• Develop, review, adapt, catalogue and ensure utilisation of standardised project assessment and monitoring tools, manuals, guidelines, trainings and protocols
• Develop and increase utilisation of accountability approaches, such as participation, complaints and response mechanisms
• Keep abreast of MEAL sector trends and developments, for example in remote monitoring, and adapt and promote introduction of new methodologies, technologies, innovations and best practices
• Formulate key program questions that will help to advance the evidence base, and lead design of targeted evaluations (including but not restricted to baseline, midline and end line evaluations) and pieces of operations research.
• Actively contribute to the process of learning, evaluation, capturing and disseminating lessons from the programme for continuous improvement of programme performance and overall outcome

Capacity Building:

• Identify learning and training opportunities for stakeholders’ and partners staff.
• Positively influence and capacity build project staff and partners at various levels

Representation, Advocacy & Organisational Learning:

• Represent the project and country programme on all MEAL, education and research technical working groups, partners and stakeholders’ forums in the project state.
• In collaboration with the SC education colleagues and thematic leads, feed into learning, experiences and evidence to relevant global advocacy objectives.
• In collaboration with SCI staff, contribute with analysis towards organizational learning around technical areas as well as processes and outputs

General:

• Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.

Core Behaviours
 Achieving results effectively:

• Ensures beneficiary and partner feedback is incorporated into programme design, planning and learning
• Makes changes to improve performance as a result of information received
• Documents lessons learned and applies them to future projects

Maintaining and developing collaborative relationships

• Establishes clear objectives with teams and individuals and monitors progress and performance
• Fosters collaborative, transparent and accountable relationships through partners
• Uses negotiation and conflict resolution skills to support positive outcomes

Leadership: Action; Thinking; Self; Inspiring; Developing Others:

• Builds own awareness of the bigger global picture by using a broad range of sources to gather data
• Demonstrates approachability and trust by listening carefully to others and valuing their contribution, and making others feel comfortable by being open and honest about their thoughts and feelings
• Demonstrates self-development and management by taking responsibility for own development, and actively seeking out feedback to better understand their own strengths and weaknesses
• Openly talks about doing things differently, pushing the boundaries and ways of working
• Gives constructive feedback to enhance capabilities and responsibilities to another for the purpose of his/her development

Qualifications and Experience

• Master's Degree in Education, Statistics, Economics, Anthropology, Development Planning or Social Work or related subjects of similar scope;
• At least 5 years of progressive experience of monitoring and evaluation (Minimum of 8 years' experience in the development sector) in education or any large social sector programs
• In-depth knowledge of MEAL techniques and methodologies including knowledge of conducting operations research, household surveys and qualitative assessments; data analysis, interpretation and reporting;
• Proficient with analytical tools and softwares such as Stata, SPSS, MS Excel, etc.
• Significant experience in leading teams and building MEAL team capacity (developing training tools, training, coaching and mentoring)
• Experience working in large and complex projects, split into multiple sites
• Significant understanding of development of MIS and data and information management
• Familiarity with knowledge management systems and approaches that foster a learning culture.
• Familiarity with participative and inclusive accountability approaches
• Highly developed influencing, communication and interpersonal skills, including ability to communicate technical issues effectively and persuasively.
• Excellent English communication skills, both written and verbal.
• Commitment to and understanding of Save the Children’s aims, values and principles including rights-based approaches and children’s participation.