Latest Vacancies at Adexen Recruitment Agency

Responsibilities

• Oversee the plant’s budgeting and reporting; financial analysis and forecasting; cost and revenue management; and fixed asset accounting.
• Ensure accuracy of the plant’s financial records and compliance with best practice financial management principles and regulatory requirements.
• Drive the implementation of approved finance policies at the plant.
• Drive and oversee the budgeting process and ensure inputs from all business units within the plant are in compliance with stated guidelines and that exceptions are escalated appropriately.
• Ensure timely and accurate preparation of periodic management reports at the Plant to aid management decision-making.
• Ensure ongoing review, update and documentation of monthly, quarterly, and yearly financial forecasts, and ratio analysis.
• Ensure collaboration/interface with other departments within the plant on financial assessment of projects, business models and business plans.
• Oversee the preparation of financial reports, ensuring compliance with Group Nigeria’s accounting policies, and IFRS.
• Assume overall responsibility for the integration of business reporting requirements, the integrity of information contained in and the compliance of the plant’s financial report with relevant reporting regulations.
• Ensure effective utilisation of plant’s financial resources to achieve cost efficiency.
• Proactively identify risks, and define and implement strategies to prevent revenue leakage.
• Ensure that organisational policies with respect to accounting for fixed assets are adhered to at all times.
• Ensure respective plant complies with all applicable tax laws and statutory requirements.
• Manage and maintain relationships with relevant internal and external stakeholders including local and international tax authorities, tax consultants, etc.
• Coordinate the preparation of the department’s budget and approve departmental in line with approved authority limits.
• Provide overall guidance, leadership support and strategic direction in the execution of the department’s functions and activities.
• Prepare and submit periodic activity/management reports to the Director of Finance/ Plant Director on the activities of the department.

Desired Skills and Experience

• Bachelor's degree in Accounting, Finance, Economics or any other related discipline.
• Relevant professional qualifications such as ACA, CIMA, CPA, ACCA.
• Minimum of twelve (12) years relevant experience with at least three (3) years in a senior managerial position.
• Advanced financial and accounting knowledge, including understanding of finance best practices and IFRS/ international accounting and financial reporting standards.
• Proven experience in strategic financial planning and analysis.
• Very sound business acumen - financial and commercial knowledge.
• High ethical standards and integrity.
• Ability to manage multiple priorities.
• Working knowledge of SAP.

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Responsibilities

• Control the logistics operations by identifying and measuring all critical steps on the operations process to ensure that the minimum operations standards as required.
• Constant control (identifying, pre alerting and correcting errors) over the many corporate tools (Argos, Ci5, DENDI, IPAKI, RUBIKS, SPOT, Tracking Agent, UPWIND, etc.) in close collaboration with HQ.
• Preparing and circulating weekly operations KPI
• Preparing Monthly operations client KPI reports for the Top 20 C&F customers
• Preparing any other reports that might be required by the Operations Team.
• Analysing Process KPI vs Actual and working with the team on root cause analysis and corrective actions (monthly)
• Preparing Monthly Management Risk report to cover DENDI actuals vs target, Debit Disbursement actual vs target, Customs Risk actuals vs targets
• Analysing customer complaints; working with QHSE on the root cause for presentation to Management (Monthly)
• Preparing weekly analysis on the actual volume and GM generated by the C&F business vs budget
• Daily File Opening Report, analysing information and reporting on daily status per activity/site/client/etc for TEUs/Tons
• Daily file Invoicing Report, analysing information and reporting on daily status per activity/site/client/etc for GM and TEUs.
• Preparing Yearly YEF and Budget with HOD Logistics.
• Analysing Market Statistics as provided by the HOD with emphasis on market share, top importers, competition information and market trends
• Disbursement; Analysing information and reporting on risk levels per COM/client/site so issues can be identified, standardized, prioritized, analysed and resolved - three times a week
• DENDI; Analysing information and reporting on risk levels per COM/client/shipping line so issues can be identified, standardized, prioritized, analysed and resolved - weekly
• Customs Risk; Analysing information and reporting on risk levels per COM/client so issues can be identified, standardized, prioritized, analysed and resolved – monthly
• Implement with approval from Operations Manager, specific control on major potential risks (temporary import, direct delivery, exemption process…) and perform a monthly follow-up to ensure that the control is effective
• Alert management in case of significant operational issue (huge impact on quality of service, on invoicing, on sensitive clients...)
• Inform his management of any information relevant regarding our business activity or environment.

Desired Skills and Experience

• Minimum BSc Degree Holder with over 5 years’ experience in business data analysis
• Advanced Use Computer (Microsoft Outlook, Word, Excel, PowerPoint, Power BI, Teams, etc.)
• Self-Starter
• Can work autonomously
• Data Mining ability to obtain the required information for business decision
• Team player
• Analytical
• Good communicator (written, oral and in presentations).

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Responsibilities

• To plan, implement and pilot all Quality, Health, Safety, Security and Environmental related policies, and activities in line with the Corporate vision and policy.

Monitor operations in compliance with OHS Laws and Q-HSE legislation:

• Ensure identification, monitoring and review of relevant Q-HSE legislation and regulation
• Secure the legal compliance check is conducted at least once a year.
• Secure the OSHA compliance checks is conducted at least once a year as per OSHA Act
• Ensure in collaboration with the Legal Department that all Legal Management relating to Q-HSE is maintained
• Advice on Quality, Health, Safety and Environmental legislation changes if operations will be affected significantly
• Manage relationships with authorities on Q- HSSE related issues

Monitor Supplier Q-HSE performance:

• Conduct Supplier assessments,
• Follow up the Supplier performance
• Monitor ASAP performance post contract award and
• Provide feedback on evaluation findings to relevant business/ project managers

Apply and facilitate execution of QHSE policies and directives:

• Drive QHSE management review at least once a year
• Ensure that both Country and regional QHSE management is aligned with Corporate Q – HSSE procedures and guidelines
• Guide implementation of Risk Assessment process within the organisation
• Provide support with analysis based upon the outcome of the compiled results of risk assessments
• Ensure an annual risk Assessment is carried out on a regional level and report the results to the Group Q - HSE
• Ensure that Q - HSE audits, assessments and inspections are conducted
• Coordinate and pilot the continued improvement management system
• Follow up results of external audits and ensure that the corrective actions are set up, executed and follow up the internal corrective actions up to their closing
• Ensure the follow up of the implementation of improvement actions raised and validated in the various systems and present a summary status report to the Managing Director on a Monthly basis
• Ensure compliance with relevant and applicable standards
• Carry out audits, assessments and inspections covering Q - HSSE issues
• Ensure that the quality management system is in use within the organisation and it is updated in accordance with emerging trends in the industry and Group requirement.
• Ensure that the Quality Management rules are complied with in all Company processes.
• Report major incidents and potential high risk near-misses in line with Corporate procedures
• Ensure that incidents are reported, investigated and corrected according to Q - HSE procedures
• Prepare incident statistics and trends including customer complaints
• Provide monthly and Quarterly reports
• Provide Q- HSSE reports as required by customers and/or clients
• Establish Country reporting network in order to be able to compile monthly and Quarterly reports.

Security:

• Identifying, monitoring and reviewing of security risk within the organisation
• Conduct regular security supplier assessment
• Maintaining relationship with all security agencies in Country
• Ensuring that access control on all sites in place and in use
• Reviewing and ensuring that all security plans in place on all sites are adequate
• Involved in incident reporting and investigation.

Conduct QHSE Trainings and Awareness:

• Define Country/unit training requirements in collaboration with HR Managers
• Define in collaboration with HR Manager new employee’s induction program and existing employee’s training plan (Matrix)
• Map out which training can be provided internally (e.g. classroom training) externally or on-line
• Ensure in collaboration with the communication manager the implementation of OHS campaigns and promotions
• Support and guide routines for employee participation according to OHS procedures
• Conduct relevant trainings on OHS to staff
• Communication and updates through monthly communication on safety matters and improving the work environment
• Continued fitness checks for employees at the work places and ensure a safe working environment
• Promote a safety conscious workforce with regular tool box meetings applied on all sites.

Develop and manage country Q - HSSE strategy:

• Appoint roles and responsibilities and establish country organisation
• Define the structure and the Q - HSSE competence needs in Nigeria
• Organise and lead regular meetings with nominated employees with Q - HSSE responsibilities
• Review procedures and changes to Q - HSSE instructions and guidelines with the Group Q - HSSE management
• Develop Country QHSE Communication Plan.

Desired Skills and Experience

• A first degree from an accredited University
• Masters Degree in Science related field
• Minimum 5 years in a similar role
• Experience in management, operations, and leadership.
• Experience and qualifications in health and safety management.
• Working knowledge of Management Systems e.g. QMS ISO 9001, EMS ISO 14001 and OHSAS 18001
• NEBOSH Diploma
• Ensure on-time, or ahead of time delivery of projects, enabling your teams to solve problems and prioritize execution.
• Ability to build consensus and relationships among managers, partners, and employees.
• Successfully deliver large, design-build, and self-performed projects.
• Promote a safe and quality-driven culture, both project and company-wide.
• Excellent communication skills.
• Good knowledge of Microsoft Office
• Standard Operating Procedures
• QHSE Policies and Procedures.

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Responsibilities

• To ensure that the company is in full compliance with regulatory requirements and to support in Planning and coordination of regulatory activities.
• Assembling of information and documents for new products registration, as well as formula changes and variations in existing products, and submission to NAFDAC and other relevant authorities for approval.
• Tracking of product Registration and ensure timeliness of renewal of existing Products.
• Compilation of product Dossiers received from Manufacturers in formats acceptable by the regulatory agency.
• Preparation and submission of regulatory agency applications, reports, or correspondence.
• Assist in developing regulatory strategies and implementation plans for the preparation and submission of new products.
• Online Application for API permits, Excipient permits, Narcotic permits, and other relevant permits in the single trade portal.
• Timely enrolment of all product certificates in the single trade portal.
• Assist in the coordination and monitoring of Clinical Studies of the Company’s products.
• To keep other departments in the company updated on regulatory requirements.
• Ensure timely submissions and approvals of applications according to regulatory plan and strategy, ensuring continuity of supply and regulatory compliance.
• Review materials such as detailing materials, information leaflets and packaging artworks to ensure that regulatory agency requirements are met.
• Ensuring regulatory compliance in adverts and getting approval on planned promotional materials.
• Communicating regulatory issues with the Regulatory Affairs Manager and other related departments and formulating appropriate responses.
• Assist in activities such as audits, regulatory agency inspections, or product recalls.
• Assist in Coordination of destruction of expired and rejected products and materials.
• Documentation of reported Adverse Drug Reaction and Enforcement / Pharmacovigilance as regards faking or any other issues relating to assigned products.
• Assist in documentation efforts to ensure compliance with domestic and international regulations and standards.
• Registration of company premises, Supt. Pharmacist and key Managers with the Pharmacists Council of Nigeria, PCN. OTHER DUTIES QMS & cGMP RESPONSIBILITIES (ISO 9001, NAFDAC, WHO & OTHERS).
• Represent the department on QMS and cGMP activities.
• Coordinate QMS and cGMP documentation, implementation & audit-related activities in the department.
• Disseminate information on QMS and cGMP implementation to other staff in the department.
• Identify QMS and cGMP improvement issues in the department and bring such up for the management representative’s consideration.
• Complete Corrective Action and Preventive Action Plan for gaps (non-conformances) picked in the department during any inspection and ensure closeout of such.
• Provide adequate assistance to external auditors in compliance reviews.
• Participate in all internal audits, report writing, and presentations at the monthly meetings as the need arises.
• Any other assignment as delegated by the Regulatory Affairs Manager.

Desired Skills and Experience

• Bachelor's Degree in Pharmacy
• Minimum of 3 years of Regulatory Experience in the industry.
• Good working knowledge of Regulations and current industry practices.
• Management skills: team building, decision-maker, leadership and communication.
• Experience in production, quality and safety processes
• Good knowledge GMP rules, QMSs and Regulatory guidelines.