Latest Jobs at Solidarités International (SI)

Job number: SRH03404
Location: Maiduguri with regular field visits in Monguno and Ngala.
Contract Type: Short term contract
Desired start date: ASAP
Duration of the mission: 1 year

About the Mission
The current political and military crisis has affected millions of lives in Nigeria and SI is answering the needs of displaced populations and host communities in Borno State. The targeted areas of intervention are WASH, shelter, logistics, food security and livelihood. Six programs are currently running:

• Multi-sectorial project over 3 years in Monguno, Ngala, Askira/Uba and Hawul in consortium with ALIMA and funded by EuropeAid
• Logistic Platform project funded by WFP in Monguno
• Emergency WASH and Shelter response funded by OFDA in Maiduguri, Monguno, Dikwa, Ngala
• Emergency WASH in Health funded by ECHO - in consortium with ALIMA in Maiduguri and Monguno
• Emergency WASH funded by ECHO in Maiduguri, Monguno and Dikwa
• WASH response for vulnerable IDPs and host communities in Dikwa funded by CDC

This mission has potential to continue developing relevant and mandate-based interventions to cover the needs in the area and to ensure a humanitarian impact. The teams are well staffed with very diverse profiles. The atmosphere is good, people get along well and they love to play volleyball on Sundays.

Here are the key numbers and information about the mission:

• 5 bases (Maiduguri, Abuja, Dikwa, Ngala and Monguno) plus Coordination Office in Maiduguri.
• The number of expatriates is around 20
• The national staff are approximately 200
• The total budget of the mission is around 7,5 million euros

About the Job

• The FSL coordinator will be dedicated to the multi-sectorial project funded by EuropeAid. This project is planned over 3 years and has started in January 2018.
• SI is working in consortium with ALIMA who is lead on the partnership. The FSL coordinator, based in Maiduguri, will be directly coordinating activities in two different areas: Monguno and Ngala.

General Objective

• The FSL Coordinator will be in charge of ensuring that the objectives defined in the proposal are met
• He/she will guarantee the quality of the implemented program and suggests adjustments or developments to insure its relevance if applicable
• He/she is in charge of representing SI in the Coordination Mechanism linked to the project, and coordinating with the other partners to ensure the relevancy of the project
• He/she is in charge of proposal development, reporting and communication
• He/she is in charge of strategy, coordination, assessment and development of FSL strategy
• He/she is the FSL referent on the mission

The main challenges of this position:

• Participation in the strategic orientation of SI in the country and support the identification of uncovered needs and provision of risk analyses
• Support the harmonization of programmatic tools and guidelines across the teams and the bases
• Ensure strong external coordination with our consortium partner (ALIMA) and with E.U partners
• Facilitate the coordination with the authorities (3R Commissioner and Technical Line ministries)
• Enhance collaboration with MEAL & WASH departments as well as other departments
• Support strategic orientation for a smooth transitioning between emergency and post-crises context
• Support and define the reorientation of the project when necessary using the flexibility clause

Priorities for the 2/3 first months:

• Support the consolidation, definition or redefinition of operational strategy and modality of intervention through the form of comprehensive guideline and/or activity sheets
• Consolidate the approach and strategy for the targeting of new area of implementation and review the appropriateness of beneficiaries’ coverage per area and per activities.
• Follow-up SI coordination with line ministries and facilitate with ALIMA the coordination with the 3R
• Support and follow up the reorientation of some activities/location
• In close collaboration with the MEAL department, support the development of operational monitoring tools to enable a comprehensive analysis of the result of the pilot phase for YEAR 1 and YEAR 2&3, and enable drawing recommendation and lesson learn for YEAR 2 & 3.

Your Profile

• Masters' degree or equivalent in related sectors of FSL
• At least 2 years’ field experience as FSL Coordinator
• Ability to develop a strong understanding of the context and to make the project adaptive to the context evolution
• Experience in tensed context in terms of security
• Experience in semi-remote management
• Good and proven writing and spoken English
• Knowledge about cash based programs
• Organizational and analytical skills
• Strong participative management skills with field experience in delivering training and capacity building
• Strong knowledge and experience of project cycle management,
• Good knowledge and experience on evaluation and monitoring tools and good analytical skills
• Affinity with multi-sectorial and integrated approach
• Previous experience on early recovery and multi-sectorial project is an asset
• Strong interpersonal and communication skills
• Anticipation and self-organization capacities
• Great work and stress management capacities

SI Will Offer You

• A salary starting from 2640€ gross per month (2400€ + 10% annual leave allowance paid monthly) + valorization of your experiences
• A monthly Per Diem of 600 USD
• SI also covers accommodation costs and travel expenses between the expatriate's country of origin and the place of assignment.

Vacation:

• During the assignment, a system of alternation between work and time off is implemented at the rate of on 7 working days every three months. For a one-year assignment, the expatriate will have a 7 working days break at 3/6 and 9 month (with 850 USD allocated by Solidarités). To these break periods, it is necessary to add the granting of 1 additional rest day per month worked > i.e. 12 days in addition for a 1-year contract.

Social and Medical Cover:

• Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.

Living Conditions:

• The FSL Coordinator will be based in Maiduguri. He/she is living in a single bedroom with bathroom. The number of expatriates living in the base is quite high and various in terms of nationality: this is a treasure but also requires adaptability and open-minded.
• The FSL Coordinator will travel frequently to areas of interventions. He/she has to respect the security measures in place, like curfew time and visibility restrictions/rules, plus SI mission restrictions. The environment is highly volatile, so the coordinator has to adapt him/herself to sudden changes.

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Job number: SRH03403
Location: Maiduguri, Borno
Duration of the mission: 1 year
Domaine de competence: Regional Coordination / Head of Mission
Desired start date: 04/03/2019
Contract Type: Short term contract

About the Mission
The current political and military crisis has affected millions of lives in Nigeria and SI is answering the needs of displaced populations and host communities in Borno State. The targeted areas of intervention are WASH, shelter, logistics, food security and livelihood. Six programs are currently running:

• Multi-sectorial project over 3 years in Monguno, Ngala, Askira/Uba and Hawul in consortium with ALIMA and funded by EuropeAid
• Logistic Platform project funded by WFP in Monguno
• Emergency WASH and Shelter response funded by OFDA in Maiduguri, Monguno, Dikwa, Ngala
• Emergency WASH in Health funded by ECHO - in consortium with ALIMA in Maiduguri and Monguno
• Emergency WASH funded by ECHO in Maiduguri, Monguno and Dikwa
• WASH response for vulnerable IDPs and host communities in Dikwa funded by CDC

This mission has potential to continue developing relevant and mandate-based interventions to cover the needs in the area and to ensure a humanitarian impact. The teams are well staffed with very diverse profiles. The atmosphere is good, people get along well and they love to play volleyball on Sundays.

Here are the key numbers and information about the mission:

• 5 bases (Maiduguri, Abuja, Dikwa, Ngala and Monguno) plus Coordination Office in Maiduguri.
• The number of expatriates is around 20
• The national staff are approximately 200
• The total budget of the mission is around 7,5 million euros

About the Job (1/2)

• Under the supervision of the Deputy Country Director for Programs, the MEAL Coordinator designs the MEAL action plans of the mission, in accordance with SI’s operational framework, and makes sure it is disseminated, understood and implemented by the staff.

Main Responsibilities
Strategic orientation:

• Propose and develop sector-based action plans (M&E, accountability, gender, do-no harm) in accordance with SI’s policies and priorities for the intervention country.
• Make sure data collected are used to take appropriated operational decisions and to address contractual engagements with donors.

Training and Technical Support:

• Develop MEAL teams’ capacities in his/her field of expertise: data collection and analysis (method, format, software etc.), measure of indicators, complaint response mechanism, do-no harm analysis, etc.
• Supporting MEAL and program teams in application of data collection platforms and analysis. (Kobo, ODF etc).
• Supporting the IM teams in centralizing the databases and proposing methods of extraction and analysis.
• Provide MEAL teams with a technical and methodological support for M&E activities, data management (questionnaire design, sampling, data entry, extraction of useful data and interpretation) and integration of cross-cutting issues.
• Creating or adapting tools for: indicators monitoring, impact monitoring (MEAL or M&E plan and survey tools) or risk analysis.

Monitoring and Evaluation of SI Programs:

• Elaborate or contribute to the elaboration, review and harmonization of M&E tools, data management, especially in M&E Plans.
• Validate relevance of reports, analysis, maps and recommendations produced by the MEAL department or PMs before their dissemination. Liaise with HQ if external publication.
• Propose adjustments, new activities to improve the quality of the operations or approaches, in consultation with technical coordinators.
• Contribute to terms of references for external evaluations and studies.

Accountability:

• Design and roll out of complaints response mechanisms.
• Ensure that the key principles of the mechanism are respected.
• Ensure that regular analysis of the complaints and feedbacks received are done.

Institutional Knowledge Building (IKB):

• Make sure that all IKB tools are disseminated and used on the mission.
• Build on institutional knowledge on M&E activities and missions’ results (lessons learnt and recommendations) and make sure these are known by technical and field coordinators.
• Participate into centralizing and disseminating procedures, guides and tools with HQ.
• Build on an expertise network in his/her field and, if possible, develop partnerships with counterparts.
• Use SI’s IKB tools to document MEAL tools and methodologies/approaches; sharing with relevant HQ departments.

About the Job (1/2)

• Coordination and operational monitoring:
• Ensure consolidation and validation of the department’s activity work plan.
• Ensure achievement of the department’s objectives.
• Actively participate in the mission’s coordination meetings.
• Take part of the monthly review of programs (budget, operational, logistics…) and of budget follow up for his/her department.

HR management/Capacity Development:

• Together with the Deputy CD Programs, defines the MEAL set up and HR needs.
• Ensure that communication schemes, roles and responsibilities and procedures inside the MEAL department (if any) are coherent and relevant. If needed, propose improvements.
• Make sure that new staff from program and MEAL departments are briefed on MEAL’s roles and responsibilities.
• Evaluate and assess the performance of collaborators under his/her direct supervision.
• Lead workshops, coordination meetings and/or technical exchange programs
• Identify technical training requirements and the resources available in the work area
• Makes sure that handover reports are produced by all staffs and are shared with HQ (if relevant).

Reporting / communication / representation:

• Validate and disseminate final versions of M&E reports, studies and analysis produced by the department.
• Support the Head of Mission for fundraising, negotiation and review of project proposals in his/her field.
• Write project proposals and reports’ paragraphs on crosscutting issues and MEAL.
• Convey information to the relevant authorities on security matters or any event having a possible consequence on Solidarités International activities and the security of the teams.
• Represent SI when asked and/or delegated to do so.
• Ensure that SI is represented at all meetings or forums concerning his/her department

Specific stakes and challenges of this position:

• Focus on implementation of protection mainstreaming and accountability across all activities. Particularly important for the two ECHO grants.
• Comprehensive Europaid M&E analysis plan for the next phase (year 2), ongoing monitoring and IKB: with particular focus on database management support for the team, improvement of qualitative FSL monitoring tools, multi-sector analysis of impact on communities (WASH and FSL). This will also be dependent on the strategy/visibility from the EU program team.
• Complaints Response Mechanism: strengthening the foundation of what was established in 2018, improving accessibility to channels, and looking at possibilities for a joint CRM with consortium partners in Kukawa (dependent on security situation and MR outcome).
• Consolidation and improvement of mission monitoring tools and databases together with technical coordinators.

Your Profile

• Master's degree or equivalent in statistic, quality control or humanitarian project management
• Experience in MEAL or Project management (min.3 year)
• Experience in Information Management
• Experience in capacity building of teams
• Experience in communication with communities and accountability mechanism
• Knowledge of social research and data collection theories and methodologies
• Knowledge on project management and PCM
• Knowledge on data collect, sampling, mobile data collection (Kobo, XLS form) and data analysis
• Knowledge on database management (Access, SQL)
• Capacity to follow multiple projects across multiple bases and synthesize and analyze both technical and non-technical data
• Strong organizational and multi-tasking skills (planning of assessments and evaluations across bases)
• Ability to work autonomously
• Good communication skills (for bases which may at times not be possible to visit due to security restrictions)
• Previous GIS experience would be interesting for this position in order to develop area knowledge and bring together current water resource mapping and community boundary mapping
• Good resistance to stress and pressure
• Language: Good written and spoken English

SI Will Offer You

• According to experience, starting from 2640 euros gross per month (2400 base salary + 10% annual leave allowance paid monthly) and a monthly Per Diem of 600 USD.
• SI also covers accommodation costs and travel expenses between the expatriate's country of origin and the place of assignment.

Vacation:

• During the assignment, a system of alternation between work and time-off is implemented at the rate of one break every three months. For a one-year assignment, the expatriate will have a 7-day break during the 3rd and the 9th month (with 750 USD allocated by Solidarités).
• He or she will also be entitled to go back to his or her home country for a 14-day period after six months spent on the mission (Solidarités will cover travel costs).

Social and medical cover:

• Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.

Living conditions:

• The living conditions of the base are comfortable (A.C, comfortable beds, TV, tennis table, good cooking etc) with possibility of finding a wide range of goods for cooking. Despite restriction (curfew & limitation of movement), the level of activities is quite good (Sport: Soccer, volleyball…and interactions with other INGO). 
• The multicultural environment allows for enriching exchanges and extensive discussions, as the atmosphere is very uplifting. The problematic aspect is that security procedures are quite restrictive (which is normal given the context) but it means that movement are limited and that knowledge of the city and the culture will be also very limited.

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Location: Ngala, Borno
Beginning of Contract: ASAP
Contract Duration: 3 months (with possibility of extension)
Probation Period: 1 months

Mission

• Under the supervision of the administrative coordinator, the administrator carries out administrative, accounting and financial management of his/her base, in compliance with donor and SOLIDARITES International procedures.
• He/she supervises accounting operations and cash management, and carries out budget follow up  in conjunction with the program managers
• He/she is also one of those charged with ensuring that Solidarités International’s Human Resources policy is properly implemented at the base.
• He supports monitors and trains the members of his administrative team.

Main Tasks
Administrative Management of Personnel:

• Assist in welcoming and integrating new personnel, ensure they receive administrative briefing
• Supervise the administrative management of personnel recruitment and hiring at his/her base
• Supervise the archiving, handling and security of Solidarités International personnel files
• Draft employment contracts for employees at his/her base, and ensure that they are adhered to
• Ensure that performance reviews are carried out according to defined procedure, and monitor the professional development of personnel
• Centralise training requests from teams and set up a training plan
• Assist in ordering and determining disciplinary measures
• Apply the formalities provided for sanctions and for termination or breach of contract
• Supervise the collection of elements needed to establish wages and monitor their proper implementation
• Calculate taxes, complete returns and make statements and payments to the necessary organizations
• Assist in defining and applying Solidarités International’s salary and social policies
• Evaluate risks linked to changes in compensation and social policies
• Oversee the setting up of legal representation and consultation bodies for personnel at his/her base, and assist in conflict management and resolution
• Conduct meetings and communication with personnel
• Track the cost of living
• Update the mission organization chart.

Team Management:

• Define the needs of administrative personnel at his/her base, and recruit according to the resources allocated
• Train, support and evaluate the administrative team at his/her assignment base
• Plan and direct the activities of the administrative team
• Lead meetings for the administrative team.

Cash-flow/Bookkeeping:

• Manage his/her base's cash-flow and ensure that banks and cash boxes are well supplied
• Manage transfers and monitor the security of funds
• Formulate cash-flow forecasts with the logistics officer and the program managers
• Supervise the upkeep and security of safes and cash-boxes
• Validate all disbursements and commitments of expenditure, in compliance with Solidarités International procedures
• Supervise account keeping at his/her base, monitor cash balances
• Monitor bank books for his/her base and keep the safe
• Prepare and supervise the monthly closing, review and integration of the accounting for his/her base
• Verify the accounting files before they are sent to  coordination

Budgetary / Financial Monitoring:

• Update allocation boards for his/her base
• Update and analyze budget follow up in conjunction with logistic and program teams
• Make connections between budgetary consumption and activity progress
• Propose solutions if necessary
• Monitor functioning costs at his/her assignment base
• Oversee adherence to donor administrative procedures
• Aid the administrative coordinator in formulating financial reports and carrying out audits
• Assist in formulating budgets for new projects.

Administrative Management of the Mission:

• Verify and validate all contracts drafted at the base
• Assist in selecting Solidarités International premises
• Ensure administrative monitoring of insurance locations, claims and contracts

Reporting/Communication:

• Establish and maintain relationships with local and regional administrative authorities, monitor regulations in force
• Take part in meetings relating to administrative aspects, represent Solidarités International on request and/or by order
• Supervise the sending of administrative files to the  coordination
• Ensure administrative and financial reports are made to the coordination according to the Solidarités administrative calendar

Requirements
Personal Abilities:

• Dynamic, organized, methodical, team player, with sound communication skills
• Languages : fluent in English and Hausa (additional languages a plus)
• Personal qualities: reliable, honest, very good organization, resistance to stress, capacity to delegate and to manage, initiative and autonomy, capacity of prioritisation of tasks, work under tight deadlines

Technical Competences:

• Professional experience: at least 2 years of experience in similar position in Administration and Finance especially with INGOs
• Bachelor's Degree in Economics, Management or any related fields
• IT skills : Microsoft software practice, sound Excel skills

Salary and Conditions

• In accordance with SI’s Terms of Employment; for national staff in Nigeria
• Delocalized status and related benefits: Applicable.

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Job number: SRH03403
Location: Ngala, Borno
Contract duration: 3 months (with possibility of extension)
Probation period: 1 months
Beginning of contract: ASAP
Delocalized status and related benefits: Applicable

Job Descriptions

• At his/her assigned base level, the administrative assistant supports the administrator in the processing of accounting operations as well as all tasks relating to Human Resources

Main Tasks
Administrative management of personnel:

• Welcome and participate in administrative briefing of new personnel
• Assist the administrator for the administrative management of recruitment and hiring
• Participate in the organization of training
• Ensure archiving and monitoring of individual dossiers and deliver all documents relative to the professional life of Solidarités International employees
• Ensure the confidentiality of all HR datas
• Participate in the monitoring of work contracts on the base
• Collect payment details and integrate them into the Human resources management  software (Homère)
• Issue pay slips and supervise payment of salaries after approval by the administrator
• Calculate taxes and duties and create pay records for the relevant organizations
• Keep an organization chart up to date for the base
• Assist the administrative in the organization and conduct of meetings with personnel representatives
• Participate in the application of policies relating to salaries and benefits for Solidarités International
• Monitor changes in the cost of living

Team management:

• Train and support team members under his or her supervision
• Ensure the minimal replacement of members of the admin services in case of absence (days of, sickness etc.)

Treasury / accounting / management:

• Supervise the physical maintenance and safety of cash boxes
• Prepare monthly closing, revision and integrity of accounts for the base
• Issue vouchers, supervise archiving of records
• Participate in audits or any checks issued by partners or head office, at the base level
• Participate in the consolidation of budget follow ups and cash forecasts at the base level
• Monitor due dates for payments of contracts managed by the administrative coordinator
• List liquidity needs in concert with the admin coordinator
• Carry out pay-outs and advances, within established guidelines
• Keep the registry of cash pay-outs and the cashier’s register
• Record budgetary transfers and keep accounting codes
• Verify, before recording, that records conform to regulations and procedures of Solidarités International
• Translate accounting documents if necessary
• Exchange currencies at request of superiors
• Verify cash balances daily and report any discrepancies to superior
• Archive accounting records according to Solidarités procedures after a final verification of receipts etc.
• Guarantee security of the cash and confidentiality of information

Reporting / communication:

• Participate in supervision of regulations in effect
• Aid admin coordinator in relations with administrative authorities
• Administrative management of personnel:
• Welcome and participate in administrative briefing of new personnel
• Assist the administrator for the administrative management of recruitment and hiring
• Participate in the organization of training
• Ensure archiving and monitoring of individual dossiers and deliver all documents relative to the professional life of Solidarités International employees
• Ensure the confidentiality of all HR datas
• Participate in the monitoring of work contracts on the base
• Collect payment details and integrate them into the Human resources management  software (Homère)
• Issue pay slips and supervise payment of salaries after approval by the administrator
• Calculate taxes and duties and create pay records for the relevant organizations
• Keep an organization chart up to date for the base
• Assist the administrative in the organization and conduct of meetings with personnel representatives
• Participate in the application of policies relating to salaries and benefits for Solidarités International
• Monitor changes in the cost of living

Team Management:

• Train and support team members under his or her supervision
• Ensure the minimal replacement of members of the admin services in case of absence (days of, sickness etc.)

Treasury / Accounting / Management:

• Supervise the physical maintenance and safety of cash boxes
• Prepare monthly closing, revision and integrity of accounts for the base
• Issue vouchers, supervise archiving of records
• Participate in audits or any checks issued by partners or head office, at the base level
• Participate in the consolidation of budget follow ups and cash forecasts at the base level
• Monitor due dates for payments of contracts managed by the administrative coordinator
• List liquidity needs in concert with the admin coordinator
• Carry out pay-outs and advances, within established guidelines
• Keep the registry of cash pay-outs and the cashier’s register
• Record budgetary transfers and keep accounting codes
• Verify, before recording, that records conform to regulations and procedures of Solidarités International
• Translate accounting documents if necessary
• Exchange currencies at request of superiors
• Verify cash balances daily and report any discrepancies to superior
• Archive accounting records according to Solidarités procedures after a final verification of receipts etc.
• Guarantee security of the cash and confidentiality of information

Reporting / Communication:

• Participate in supervision of regulations in effect
• Aid admin coordinator in relations with administrative authorities

Personal Abilities:

• Dynamic, organized, methodical, team player, with sound communication skills
• Languages : fluent in English and Hausa (additional languages a plus)
• Personal qualities: reliable, honest, very good organization, resistance to stress, capacity to delegate and to manage, initiative and autonomy, capacity of prioritisation of tasks, work under tight deadlines

Technical Competences:

• Professional experience: at least 1 year of experience in similar position in administration, human resources and finance especially with INGOs
• Bachelor's Degree in Economics, management, administration, HR, social science or any related fields
• IT skills : Microsoft software practice, sound Excel skills

Salary and Conditions

• In accordance with SI’s Terms of Employment; for national staff in Nigeria.