Jobs at Workforce Group

Purpose / Role

The Group Purchasing Manager oversees procurement in Nigeria, Kenya and upcoming countries. He/she is responsible for planning, organizing, and conducting the comprehensive purchasing functions for the company in compliance with mandated requirements (brand specification, regulatory requirement etc); generating procurement solicitation documents, evaluation of tenders and bids received for competitive processes especially for food and non-food commodities locally and internationally; negotiating terms and conditions with vendors and/or service providers.

Prime responsibilities and duties

• Define & develop sustainable Procurement Strategies. Drive & ensure sound implementation by the team, to secure business growth, in alignment with procurement agenda.
• Propose transparent budget standard prices per each category SKUs, while explaining how the impact is built. Follow-up monthly on purchase price variances.
• Define & maintain a pipeline of cost reduction initiatives in line with the organization`s strategies and standard costs defined.
• Develop appropriate suppliers’ relationship in alignment with the business strategies, including effective management and monitoring of vendor contracts & performance.
• Administers bidding process and contracts for vendor performance/compliance within established limits (e.g. prepare specifications, evaluate bids, recommend vendors, conduct bid meetings, etc.) for the purpose of securing items and/or services within budget and in compliance with regulatory requirements.
• Compiles data from a wide variety of sources (supplier list) local and international (e.g. vendors, staff, public agencies, etc.) for the purpose of analyzing issues.
• Ensuring compliance with a wide variety of purchasing policies and procedures, and/or monitoring purchasing processes.
• Compliance with State and Federal regulations and procedures during International procurement.
• Maintains purchasing information, files and records (e.g. Requests for Proposal, purchase orders, vender files, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Has in-depth knowledge of the market and knows the strengths and weaknesses of suppliers both local and international.
• Leads and develops a network of both internal and external partners to gather and analyze market information and trends.
• Participate in the formulation of the company’s procurement policy and its implementation.
• Conduct after check to ensure that suppliers render services in accordance with regulations and meet their commitments. Manages conflicts involving them and undertakes corrective actions.
• Identify vulnerabilities and challenges (dependency, losses, know-how, technical, economic and legal risks) and proposes solutions.
• Check supplier’s qualifications to ensure that they are consistent with the company’s regulations.
• Deal with all aspects of vendor management including development of new vendors, vendor performance evaluation and vendor relations to build a reliable and resourceful vendor base.
• Gather information needed for procurement management indicators, and prepares indicators for the selected period.
• Participate in inventory pricing process and checks to ensure that recorded purchase slips are consistent with the purchase negotiation.
• Analyze shortfalls and proposes action plans needed to improve indicators.
• Manage compliance with service level agreements (SLAs) with internal and external customers
• Any other responsibilities that may be assigned by the GMD/CEO. 

Job Requirements

• BSC or MSc (additional qualification in Procurement or Supply chain will be preferable)
• Substantial purchasing/supply chain experience (minimum 10 years procurement experience in the QSR industry is preferable)
• Proficiency in the use of Microsoft Dynamics Navision (ERP) will be an added advantage
• Must have a good knowledge of Microsoft Word, Excel, power point
• Professional membership or qualification
• Must have a good knowledge of the Industrial Market.
• Strong motivation, verbal and written communication skills
• Team management skills
• Robust influencing skills
• Agility, Flexibility, “think out of the box”
• Leadership/ management skills

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Key Responsibilities

• Oversee logistics operations (products order, loading, transportation and delivery) pan Nigeria, in close collaboration with key stakeholders.
• Ensure optimization of inbound and outbound logistics operations, transit warehouse as well as effective tracking of products stock levels, delivery times, transport costs and efficiency across locations.
• Oversee the company’s warehouses (finished goods) in line with best-in-class warehouse management practices (5S standard).
• Contribute to the development of a robust health, safety and security procedure in finished goods storage and logistics operations, in line with the company’s requirement.
• Work in conjunction with the sales department to initiate the re-distribution of products from the depots/hubs to ensure customers satisfaction and take opportunities of servicing emerging markets.
• Ensure proper stock management at all depots and minimize stock out and damages, while also ensuring optimal customer service at all times.

Key Requirements

• First Degree or its equivalent in Supply Chain, Purchasing and Supply or any other related discipline.
• Master’s Degree or Professional Certification in Logistics/Supply Chain Management is an added advantage.
• Minimum of 15 years’ cognate experience in related function, with 5 years at managerial level, in an FMCG industry (preferably bottling company).

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Key responsibilities include

• Provide technical support to business users on basic front and back-end application issues resolution.
• Support the Installation of ERP software and ensure seamless integration with IT systems.
• Perform in-depth analysis of MS Navision report issues to determine causes and make changes as required.
• Investigate and resolve technical issues on MS Navision for better user experience.
• Test functionality of MS Navision software against business requirements.
• Act as an internal consultant in solving complex problems for Microsoft Dynamics Navision.

Key requirements:

• First degree or its equivalent in Computer Science, Computer Engineering, IT or related disciplines.
• Minimum of 12 years post-NSYC hands-on experience in MS Dynamics (Navision) in a structured FMCG company.
• Sound knowledge of C/AL, RDLC reporting, SSRS, SQL Queries, .Net Technologies, Web Services, etc.

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Job Objective/Summary

• Deposit Mobilization
• Sales of Company Financial Products and Services
• Sourcing Funds and Accounts opening for both Corporates and Individuals
• Managing investments portfolios and accounts.
• Relationship Management
• Job Duties/Responsibilities
• Compile and profile names of individuals/companies that fit the target market description
• Facilitate meetings, for presenting our services offerings.
• Achieve set cluster meeting targets
• Coordinate at the team level, the development and execution of all market strategies.
• Facilitate conversion of prospects including follow up of individuals, group/clusters, companies and achieve set conversion targets.
• Upselling of pre-qualified retail clients to other services
• Actively manage client relationship- portfolio monitoring, reporting, feedback and overall client engagement.
• Obtain referrals from clients in line with the targets set for the team
• Generate weekly/monthly reports on progress of conversion of prospects
• Achieve nil record of client complaint and work with the CRM and other teams to provide speedy resolution should any complaint arises
• Provide support towards all Company’s related events and actively create opportunities for the sales
• Other responsibilities may be assigned by management from time to time

Job Requirements

• Minimum of 5 years experience required
• Similar experience in a Financial Institution is a MUST (Commercial Bank, Finance Companies, Microfinance Bank)
• N50M Investment mobilization monthly, Minimum of 12 accounts conversion
• Identification of minimum of 10 Companies for Marketing
• Identification of a minimum of 20 prospects per month 

Skills & Competencies:

• Must be analytical.
• Able to understand complex information
• Strong mathematical skills
• Confidence
• Good presentation skills
• Relationship management

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Our client a leading smartcard manufacturing plant and the fastest growing digital solution provider in Africa. We are seeking to hire a Supply Chain Executive, the ideal candidate must ensure the performance of the supply chain from order to shipment and delivery, transferring the orders from manufacturers to the plant in a timely fashion.
This requires him/her to track inventory and orders, as well as may need to forecast future supply needs. While handling the transportation activities, he/she must take care that the whole process is done in a cost-effective and time-effective manner as well as free from any interruptions and shortcomings. He/she supports in the activities of planning, coordinating, supporting, effective and efficient implementation of Supply Chain and Logistics functions. The responsibilities will include both clerical and administrative duties. He/she must possess required good coordination, managerial, and logistics skills. Maintaining good relationships with all involved in the production and movement of the orders is also a necessary requirement.

Job Duties/ Responsibilities/ Accountabilities:

Responsibilities:

• Prepares and processes Requisition Orders, Purchase Orders
• Prepares requests for quotations, comparative quote analyses and makes recommendations for supplier selection, maintains systematic records/ audit trail documents.
• Procures materials and spare parts for the company and shipment of same. This includes identifying and ordering the proper quantity, negotiating pricing and shipment terms with suppliers, vendors, or freight forwarders, and overseeing the timely delivery of materials needed to fulfil production needs.
• Maintain adequate order planning, scheduling, and receipt of shipments of raw materials, office and production consumables & spare parts. May be required to physically receive and organize collection of shipments.
• Card order management and processes orders from various internal customers. Supplying materials on time to meet production schedules and deadlines, monitoring the stock levels.
• Reconcile physically all supply chain products with that of invoices and supply documents.
• Must input and process all orders. Of particular importance is the completion and submission of all necessary documentation from both suppliers and internal customers.
• Check, inspect and manage material returns from Inventory, documenting all materials return records to troubleshoot quality issues.
• Receives and prepares invoices from suppliers and ensures payments are processed in a timely fashion based on established criteria and agreed terms and conditions.
• Liaises and co-ordinates with relevant departments (Inventory & QC) regarding delivery of supplies and keeps all parties (including Job Planning, Sales Dept & Order Management/CSU) informed of any changes in a timely manner.
• Implement best standards in supply chain activities, ensuring compliance with supply chain activities standards and regulations.
• Establishes and maintains a good professional working relationship with suppliers, service providers and internal customers.
• Monitor supplier performance to assess ability to meet quality and delivery requirements.
• Meet with suppliers to discuss performance metrics and to provide performance feedback.
• Perform research activities to identify new solutions for supply chain & logistical challenges.
• Manages/monitors approval procedures including tracking documents for approvals, obtaining signatures signoffs on relevant documents.
• Maintains all supply chain & logistics related registers and files in an up-to-date manner and prepare reports concerning supply chain operations.

Educational & Professional Requirements

• A bachelor’s degree in business administration or related field.
• Minimum of 4 years’ experience in supply chain and logistics

Competencies & Skills

• Customer oriented with strong interpersonal skills,
• Written and verbal communications skills.
• Strong organizational skill
• Persuasive and good at negotiating
• Detail oriented and effective time management
• Ability to work in a fast-paced environment with minimal supervision.
• Proficiency in Microsoft Office applications, with special focus on MS Excel.
• Self-starter and multi-tasking.
• Ability to work in an environment with tight timelines and cost consciousness.
• Solution-oriented with analytical and problem-solving skills to constantly improve efficiency.
• Aptitude in working with numbers along with experience in data collection and analyses.
• Ability to manage overlapping projects.