Supply Chain Executive at Workforce Group

Our client a leading smartcard manufacturing plant and the fastest growing digital solution provider in Africa. We are seeking to hire a Supply Chain Executive, the ideal candidate must ensure the performance of the supply chain from order to shipment and delivery, transferring the orders from manufacturers to the plant in a timely fashion.
This requires him/her to track inventory and orders, as well as may need to forecast future supply needs. While handling the transportation activities, he/she must take care that the whole process is done in a cost-effective and time-effective manner as well as free from any interruptions and shortcomings. He/she supports in the activities of planning, coordinating, supporting, effective and efficient implementation of Supply Chain and Logistics functions. The responsibilities will include both clerical and administrative duties. He/she must possess required good coordination, managerial, and logistics skills. Maintaining good relationships with all involved in the production and movement of the orders is also a necessary requirement.

Job Duties/ Responsibilities/ Accountabilities:

Responsibilities:

• Prepares and processes Requisition Orders, Purchase Orders
• Prepares requests for quotations, comparative quote analyses and makes recommendations for supplier selection, maintains systematic records/ audit trail documents.
• Procures materials and spare parts for the company and shipment of same. This includes identifying and ordering the proper quantity, negotiating pricing and shipment terms with suppliers, vendors, or freight forwarders, and overseeing the timely delivery of materials needed to fulfil production needs.
• Maintain adequate order planning, scheduling, and receipt of shipments of raw materials, office and production consumables & spare parts. May be required to physically receive and organize collection of shipments.
• Card order management and processes orders from various internal customers. Supplying materials on time to meet production schedules and deadlines, monitoring the stock levels.
• Reconcile physically all supply chain products with that of invoices and supply documents.
• Must input and process all orders. Of particular importance is the completion and submission of all necessary documentation from both suppliers and internal customers.
• Check, inspect and manage material returns from Inventory, documenting all materials return records to troubleshoot quality issues.
• Receives and prepares invoices from suppliers and ensures payments are processed in a timely fashion based on established criteria and agreed terms and conditions.
• Liaises and co-ordinates with relevant departments (Inventory & QC) regarding delivery of supplies and keeps all parties (including Job Planning, Sales Dept & Order Management/CSU) informed of any changes in a timely manner.
• Implement best standards in supply chain activities, ensuring compliance with supply chain activities standards and regulations.
• Establishes and maintains a good professional working relationship with suppliers, service providers and internal customers.
• Monitor supplier performance to assess ability to meet quality and delivery requirements.
• Meet with suppliers to discuss performance metrics and to provide performance feedback.
• Perform research activities to identify new solutions for supply chain & logistical challenges.
• Manages/monitors approval procedures including tracking documents for approvals, obtaining signatures signoffs on relevant documents.
• Maintains all supply chain & logistics related registers and files in an up-to-date manner and prepare reports concerning supply chain operations.

Educational & Professional Requirements

• A bachelor’s degree in business administration or related field.
• Minimum of 4 years’ experience in supply chain and logistics

Competencies & Skills

• Customer oriented with strong interpersonal skills,
• Written and verbal communications skills.
• Strong organizational skill
• Persuasive and good at negotiating
• Detail oriented and effective time management
• Ability to work in a fast-paced environment with minimal supervision.
• Proficiency in Microsoft Office applications, with special focus on MS Excel.
• Self-starter and multi-tasking.
• Ability to work in an environment with tight timelines and cost consciousness.
• Solution-oriented with analytical and problem-solving skills to constantly improve efficiency.
• Aptitude in working with numbers along with experience in data collection and analyses.
• Ability to manage overlapping projects.