Group Purchasing Manager at Workforce Group

Purpose / Role

The Group Purchasing Manager oversees procurement in Nigeria, Kenya and upcoming countries. He/she is responsible for planning, organizing, and conducting the comprehensive purchasing functions for the company in compliance with mandated requirements (brand specification, regulatory requirement etc); generating procurement solicitation documents, evaluation of tenders and bids received for competitive processes especially for food and non-food commodities locally and internationally; negotiating terms and conditions with vendors and/or service providers.

Prime responsibilities and duties

• Define & develop sustainable Procurement Strategies. Drive & ensure sound implementation by the team, to secure business growth, in alignment with procurement agenda.
• Propose transparent budget standard prices per each category SKUs, while explaining how the impact is built. Follow-up monthly on purchase price variances.
• Define & maintain a pipeline of cost reduction initiatives in line with the organization`s strategies and standard costs defined.
• Develop appropriate suppliers’ relationship in alignment with the business strategies, including effective management and monitoring of vendor contracts & performance.
• Administers bidding process and contracts for vendor performance/compliance within established limits (e.g. prepare specifications, evaluate bids, recommend vendors, conduct bid meetings, etc.) for the purpose of securing items and/or services within budget and in compliance with regulatory requirements.
• Compiles data from a wide variety of sources (supplier list) local and international (e.g. vendors, staff, public agencies, etc.) for the purpose of analyzing issues.
• Ensuring compliance with a wide variety of purchasing policies and procedures, and/or monitoring purchasing processes.
• Compliance with State and Federal regulations and procedures during International procurement.
• Maintains purchasing information, files and records (e.g. Requests for Proposal, purchase orders, vender files, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Has in-depth knowledge of the market and knows the strengths and weaknesses of suppliers both local and international.
• Leads and develops a network of both internal and external partners to gather and analyze market information and trends.
• Participate in the formulation of the company’s procurement policy and its implementation.
• Conduct after check to ensure that suppliers render services in accordance with regulations and meet their commitments. Manages conflicts involving them and undertakes corrective actions.
• Identify vulnerabilities and challenges (dependency, losses, know-how, technical, economic and legal risks) and proposes solutions.
• Check supplier’s qualifications to ensure that they are consistent with the company’s regulations.
• Deal with all aspects of vendor management including development of new vendors, vendor performance evaluation and vendor relations to build a reliable and resourceful vendor base.
• Gather information needed for procurement management indicators, and prepares indicators for the selected period.
• Participate in inventory pricing process and checks to ensure that recorded purchase slips are consistent with the purchase negotiation.
• Analyze shortfalls and proposes action plans needed to improve indicators.
• Manage compliance with service level agreements (SLAs) with internal and external customers
• Any other responsibilities that may be assigned by the GMD/CEO. 

Job Requirements

• BSC or MSc (additional qualification in Procurement or Supply chain will be preferable)
• Substantial purchasing/supply chain experience (minimum 10 years procurement experience in the QSR industry is preferable)
• Proficiency in the use of Microsoft Dynamics Navision (ERP) will be an added advantage
• Must have a good knowledge of Microsoft Word, Excel, power point
• Professional membership or qualification
• Must have a good knowledge of the Industrial Market.
• Strong motivation, verbal and written communication skills
• Team management skills
• Robust influencing skills
• Agility, Flexibility, “think out of the box”
• Leadership/ management skills