Jobs Openings at Uraga Real Estate

Job Summary

• Ensure optimal utility and maintenance of facilities, while providing efficient and effective service to stakeholders.

Principal Duties and Responsibilities
Facility Management:

• Coordinating, scheduling and monitoring service providers and utility companies on delivery of periodic maintenance projects.
• Participate in the development/ update of contingency plans in the event of disaster or damage to the facilities as well as Planning and monitoring the planned preventive maintenance schedule.
• Conduct periodic inspections to examine the conditions of facilities and ensure that maintenance contractors adhere to agreed Service Level Agreements (SLAs).
• Attend to all customer complaints and proactively pre-empt customer complaints by the implementation of a first-class maintenance, and management culture for all assets and facilities.
• Oversee the management of utilities and ensure prompt processing of required payments to avoid service disruption.
• Ensure all mechanical, electrical and structural blueprints and diagrams are up to date; maintain catalogue of part lists, maintenance manuals, reference books, etc.
• Participate in inspections and property walk through with personnel from regulatory bodies.
• Efficient management and periodic reporting on all site activities to corporate office on expense receivables, payables and petty cash

Inventory Management:

• Manage and maintain the stock inventory, monitor stock and reorder levels for all consumables; and make prompt requisition to ensure timely supplies replenishments and avoid stock-outs.
• Periodically evaluate and analyse usage patterns and cost with a view to identify and recommend improvements.

Vendor Management and Consumables:

• Implement vendor management process ensuring vendor selection and evaluation is in line with stated policies and procedures.
• Negotiate all service contracts for ensuring that contract specification is achieved and that any errors or omissions are remedied speedily.
• Champion the development and maintenance of a comprehensive supplier/ vendor database.
• Effectively manage internal and external stakeholders (3rd party vendors) to ensure seamless service provision and compliance with agreed service levels.
• Evaluating and delivering cost efficient maintenance services on recommended physical repairs, replacements and improvements to property
• Build and maintain relationship with regulatory bodies on statutory requirements.
• Prepare periodic activity report for the attention of the Property and facility Manager.

Minimum Qualifications

• A good First Degree in Estate Management, Electrical / Mechanical Engineering or related field with relevant post graduate qualification
• Minimum of three (3) years post qualification experience in facilities/property management.

Competency and Skills Requirements:

• Very good knowledge of the real estate industry with particular emphasis on facility management.
• Very strong negotiation skill and a high level of assertiveness
• Basic understanding of Health, Safety and Environment Standards & requirements
• Good customer service orientation, networking and teaming skills
• Good problem analysis and solving skills.
• Good interpersonal skill and communication skills.
• Strong Negotiation and Vendor Management Skills.
• Project Management Skills.
• Good proficiency in the use of office productivity tools (Ms Word and Excel).

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Job Summary

• This position is responsible formanagingthe Company’s property portfolio in line with established guidelines with the objective of driving value enhancement.

Responsibilities

• Participate in the articulation and operationalisation of the business property management framework
• Develop policies, procedures, forms and template to support work deliverables.
• Articulate framework for identifying, engaging and managing third parties to support the property management function
• Execute day-to-day oversight and management of the property portfolio; Co-ordinate periodic inspection of properties
• Identify and propose value enhancing opportunities
• Ensure currency of necessary permits, licenses etc
• Participate in the development of the Group’s REITS and devising means to ensure speedy operationalisation.
• Ensure timely processing and payment of statutory government taxes etc
• Serve as first line interface with tenants, government agencies and other parties on assigned properties
• Manage property income streams; ensuring timely invoicing and collection of rent.
• Monitor industry trends and changes and make recommendations to the Departmental Head
• Serve as resource person providing transaction support e.g. valuation.
• Conduct periodic market research to assess industry pulse and advice the Departmental Head on strategic impacts and market opportunities
• Conduct periodic and thorough appraisal of existing investments and advice Management as appropriate
• Identify and recommend relevant data sources to aid decision making and build the departments knowledge base
• Provide day to day support for all activities within the Department/Company and ensuring compliance with the groups operating policies, controls and procedures.
• Evaluating and delivering cost efficient maintenance services on recommended physical repairs, replacements and improvements to property
• Efficient management and periodic reporting on all site activities to corporate office on expense receivables, payables and petty cash
• Perform other duties as assigned by the Departmental Head.

Competency & Skills Requirements

• Candidates should possess a Bachelor's Degree qualification with 5 - 10 years work experience.
• Very good knowledge of the real estate industry with particular emphasis on property management.
• Very strong negotiation skill and a high level of assertiveness
• Good appreciation of property/facilities management skills
• Basic understanding of Health, Safety and Environment Standards & requirements
• Good customer service orientation, networking and teaming skills
• Good problem analysis and solving skills.
• Good crisis/conflict management skills
• Good attention to details and ability to handle multiple priorities
• Good oral and written communication skills.
• Good supervisory and people management skills.
• Ability to proactively manage company’s asset/fleet
• Good proficiency in the use of office productivity tools (MS Word and Excel).