Jobs at The African Field Epidemiology Network (AFENET)

Duties and Responsibilities
The responsibilities of a Monitoring & Evaluation Officer:

• Lead the design and implementation of the Monitoring and Evaluation (M&E) function for the NSTOP including monitoring progress towards achievement its objectives.
• Provide technical input into monitoring and evaluation components of funding and project proposals
• Provide technical assistance on evaluation design, methods, and implementation.
• Provide technical assistance to program/staff to develop, update and implement monitoring and evaluation of their programs/projects.
• Support implementation, analysis and reporting for NSTOP program
• Assist in developing M&E data collection tools and training field staff and partners in usage.
• Enter and manage M&E data, generate findings/results and translate these into actionable recommendations.
• Conduct internal data quality audits for quality assurance purposes.
• Support project staff and partners to understand M&E requirements and procedures including indicators, definitions and targets.
• Maintaining an updated filing system for all M&E data and resultants reports, including for funding agreements/project reports
• Foster reflection and dialogue on the evaluation process and outcomes both within the Organization and with key stakeholders.

Key Competencies:

• Knowledge and skills in monitoring and evaluation methodology, including ability to develop/interpret a logic model and an evaluation plan
• Ability to design monitoring and evaluation activities for public health programs or projects
• Ability to organize and communicate with, staff from many organizations to work together, including organization of meetings and workshops
• Skills in developing M&E indicators and data collection plans for research or applied evaluation projects.
• Experience in reporting on M&E findings through reports and PowerPoint presentations
• Excellent skills in conducting qualitative and quantitative data analysis using statistical and/or qualitative software packages.
• Excellent organizational and analytical skills, results oriented
• Excellent written and oral communication, including presentation skills.
• A team player

Qualifications Required

• A Masters' Degree in Public Health, Statistics, Social Sciences, Development Studies or relevant discipline plus an advanced certificate in M&E.
• Demonstrable and proven practical experience of at least Two (2) years of Post Graduate practice in implementing Monitoring and Evaluation activities in Public Health related organizations and institutions.
• Proof of applied skills and experience in designing, implementation and operating M&E systems from project initiation to close out; experience in NGO sector is preferred advantage.
• Experience in handling M&E for multiple donor funds including US CDC,
• Knowledge of the major evaluation methodologies and experience in analysis of qualitative and quantitative data.
• Knowledge of vaccine preventable diseases, surveillance and immunization programs, particularly in Nigeria, would be an advantage

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Duties and Responsibilities
Responsibilities of the NSTOP deputy coordinator include:

• Ensures program monthly and quarterly reports are finalized and submitted to partners on time
• Provides logistical and technical support for NSTOP and other immunization activities as needed
• Organizes workshops and monthly training programs and ensures materials are delivered accordingly
• Establishes program operating procedures in coordination with the NSTOP Coordinator and NFELTP Resident Advisor
• Works with the Program Administrator on financial management of NSTOP funds
• Supervises the zonal coordinators and provides support for all NSTOP field activities
• Assumes NSTOP Coordinator responsibilities in his/her absence or as otherwise directed by the Coordinator
• Any other duties assigned by the immediate supervisor

Position Requirements
Education:

• First degree in Medicine, Veterinary Medicine, Life Sciences, Allied Health Sciences with a Master of Public Health degree and 2-year field epidemiology training is required
• A PhD or professional fellowship in any of the above disciplines will be an advantage and could substitute for 2-year field epidemiology training requirement

Travel:

• Readiness to travel up to 50% of time mostly in northern Nigeria

Prior Work Experience:

• At least 2 years of prior work experience on immunization activities – preferably polio eradication - or related public health programs working in collaboration with NGOs, UN organizations, Government agencies or Ministries.
• At least 5 years of prior work experience with managing field epidemiology and/or other public health field projects

Knowledge and Skills:

• Level IV (fluency) Speaking/ Writing in English is required
• Fluency in Hausa and/or any other local language spoken in Northern Nigeria such as Fulfulde will be an advantage
• Ability to write concise technical activity reports is required
• Working knowledge of routine immunization campaigns and practices, polio eradication strategies, and AFP surveillance
• Knowledge and understanding of local government structures and primary health care systems in African countries – preferably in Nigeria
• Experience working or interacting with nomadic and/or other migrant communities will be an advantage
• Incumbent is required to possess standard computer skills with experience in MS Word, MS Excel spreadsheets, MS PowerPoint
• Working knowledge of CDC’s Epi-info statistical software and GPS/GIS technology will be an advantage

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Duties and Responsibilities

• Assist the Head Finance in the process of budget preparation and monitoring performance to ensure spending is within the budget.
• Review financial documents to ensure to ensure accuracy of the information there in and compliance with the organization’s financial policies and procedures.
• Preparation of vouchers and entering the transactions in to the accounting package and/or excel ledgers.
• Review advance requests to ensure that no additional advance is not given while there is an unaccounted for advance against a staff.
• Ensure monthly generation of advance report and their submission to the Head Finance for review before passing them to staff and sub recipients with outstanding advances.
• Keep track of all advances to ensure accuracy of the advance balances and assist to reconcile them.
• Review the petty cash transactions to ensure accuracy, reasonableness, completeness of documentation and that value for money was obtained before the approve for replenishment by Head Finance;
• Ensure proper maintenance of the cash books for all the bank accounts.
• Perform monthly bank reconciliation statements and ensure that the cash book balances are reconciled to their respective bank statement balances before the 7th day following the month end.
• Ensure proper coding of all the expenditure of all expenditures are done in line with the organization’s approved codes.
• Prepare the monthly payroll and pay slips for staff and ensure accuracy of the computation of the salary deductions such as PAYE, NSSF, local service tax, advances, overtime and the net salary payable. Ensure all the required deductions are accurately accounted for.
• Coordination on financial matters with third parties like vendors, banks, Revenue Authority, Social Security Fund, etc
• Proper filing of all the accounting and supporting documents with proper references to ease document tracing and are kept in accordance with the organization’s and donor requirement.
• Participate in the preparation of the monthly, quarterly and annual financial reports shall be submitted to the different stakeholders such as the funders, Board etc and ensure timely submission of these reports.
• Ensure accuracy and timeliness of the financial reports that are submitted to Development Partner in accordance with donor financial policies and procedures;
• Ensure adequate preparations are done for the external audits and other reviews/audits as shall be determined by the organization’s stakeholders such as donors, Board etc and provide the necessary assistance to ensure proper conducting of such audits and reviews.
• Keep and ensure confidentiality of accounting information

Qualifications

• A Bachelor’s degree in Accountancy
• Certification by professional Accounting bodies a must.(ACA.ACCA)
• At least 5 years of work experience in same position obtained from a busy and reputable organization. NGO experience is an added advantage
• Knowledge and experience of Accounts packages and Ms. Office packages a must.
• Excellent communication and interpersonal skills

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Duties and Responsibilities

• Coordinate staff recruitment and selection process in order to ensure a timely, organized and comprehensive procedure is used to hire and retain staff
• Provide support to other supervisors and staff to develop the skills and capabilities of staff
• Monitor staff performance and attendance activities
• Provide information and assistance to staff and supervisors on human resource and work related issues
• Monitor confidential employee staff contracts and records

Qualifications

• Masters Degree in Human Resource Management
• At least 4 years of proven post graduate work experience in Human Resource Management in corporate environment or any reputable organization preferably an NGO.
• Excellent communication, customer care and relationship skills.
• Excellent computer skills in MS Office packages.