Jobs at International Institute for Democracy and Electoral Assistance (IDEA)

Job Description

• International IDEA anticipates managing the second phase of the “Rule of Law and Anti-Corruption (RoLAC) Phase II Programme” in Nigeria. The programme is funded by the EU for a period of five years. The programme will work towards three anticipated Outcomes:
  • Outcome 1: Enhanced performance, quality, and oversight of the criminal justice system and of justice service delivery.
  • Outcome 2: Improved access to justice for vulnerable women, children, juveniles, persons with disabilities and victims of sexual and gender-based violence.
  • Outcome 3: Increased transparency and accountability of anti-corruption systems and reforms.
• The State Project Coordinator is responsible for the management and delivery of the project, coordination of the state project team and representing the project at an institutional level, with the state Government and with other key stakeholders.

Duties and Responsibilities

• Oversees at state level, the planning, implementation, and monitoring of the Rule of Law and Anti-Corruption (RoLAC) Phase II Programme;
• Represents the RoLAC Phase II programme at state level; Ensures effective support for the convening of State Project Steering Group meetings;
• Develops and maintains positive and effective relations with the state government and other relevant donors and interlocutors; Promotes dialogue and consensus building at the highest levels and provides and facilitates expert advice to partners;
• Plans, facilitates, participates in, and presents at coordination meetings, seminars, workshops, and conferences;
• Manages and directs the work and team to deliver efficiently on all agreed project outputs and outcomes, within agreed timeframes and budget, and in accordance with approved procedures and processes; Establishes and nurtures a working environment that is conducive to delivering results, fostering a spirit of collaboration, strong work ethic and team cohesion;
• Closely monitors project performance and prepares and provides periodic reviews and reports in a timely and effective manner, including impact, quarterly and annual reports, and such other reports that may be required for internal and external evaluations to be carried out;
• Supports the design and implementation of the Monitoring and Evaluation (M&E) framework in accordance with the Monitoring and Evaluation plan outlined in the Programme Design document, responding to both EU needs, and aligned with International IDEA’s M&E results framework;
• Communicates, represents, and ensures the visibility of the project is in line with the Communication and Visibility Plan; Ensures communication and cooperation with the other Project Managers, the Monitoring and Evaluation team and the Communications team;
• Provides timely and insightful reports on the political and security situation at state level;
• Is responsible for state level project risk management and actively manages risk, in line with organizational policies and procedures;
• Ensures adherence to both EU and International IDEA regulations and procedures in both project implementation and reporting;
• Carries out other duties and responsibilities as related to the post, that may be assigned from time to time.

Reporting line:

•  Head of Programmes RoLAC II (NG-FC) (TBC).

Education and Experience

• Post-graduate qualification in Social Science / Political Science / International Law / International Development or other relevant discipline;
• A minimum of six (6) years of relevant experience in Rule of Law, Access to Justice and/or Anti-Corruption, project management and implementation, and the provision of expert advice;
• Experience of working in the field of democracy and governance in Africa and other developing country contexts;
• A minimum of three (3) years’ management experience, Experience with motivating and leading teams and solving issues;
• Excellent understanding of programming, monitoring and evaluation approaches and procedures is essential;
• Experience in planning, developing and managing EU funded programmes, as well as familiarity with EU processes and systems considered an advantage;
• Relevant experience from an international and/or regional organization in the work of democracy assistance would be considered an asset.

General Profile:

• Possesses excellent programmatic knowledge, acquired through post-graduate academic achievements, extensive work experience and excellent skills including managerial skills;
• Leads assigned teams (including consultants) throughout the project life cycle; leads meetings and discussions;
• Regarded as an expert in their broad professional community;
• Has the intellectual leadership to integrate innovation into their field of expertise;
• Fosters team-based activities in their unit; collaborates with other entities of the Institute;
• Acts as a model and mentor for colleagues;
• Is expected to travel globally to any geographical area involved in their project;
• Follows internal procedures to ensure high standards of performance and compliance with Institutional guidelines;
• Acts in accordance with International IDEA’s Core Values; Respect, Integrity, and Professionalism;
• Integrates a rights-based approach, gender, and diversity perspective in all activities.

Terms of Contract:

• Local Post.
• Fixed term appointment until 31 December 2027
• Remuneration - USD 3,435 (Base) per month.

go to method of application »

Job Description

• International IDEA anticipates managing the second phase of the “Rule of Law and Anti-Corruption (RoLAC) Phase II Programme” in Nigeria. The programme is funded by the EU for a period of five years. The programme will work towards three anticipated Outcomes:

  • Outcome 1: Enhanced performance, quality, and oversight of the criminal justice system and of justice service delivery.
  • Outcome 2: Improved access to justice for vulnerable women, children, juveniles, persons with disabilities and victims of sexual and gender-based violence.
  • Outcome 3: Increased transparency and accountability of anti-corruption systems and reforms.

• The State Associate Project Officer, will be responsible for supporting the planning, implementation, monitoring and reporting, and communication of the project in the state.

Duties and Responsibilities

• Supports the State Project Coordinator in the design, management, and oversight of state plans, strategies, and processes;
• Coordinates and manages relationships with related partners and stakeholders, including efficient follow up with partners on tasks and expectations, and liaison with state focal persons on agreed actions;
• Plans, organizes, and manages related events and activities at the state level;
• Supports the State Project Coordinator, the Monitoring and Evaluation team, and other programme staff to develop, prepare, deliver, and monitor the activity implementation plan and records and measures progress against programme performance indicators;
• Supports and actively monitors timely delivery against activity schedules, targets, and milestones on all relevant and associated interventions and assignments;
• Ensures the collection, collation and analysis of participants and stakeholder feedback for all related interventions and events to ensure quality and effectiveness can be assessed and recommend improvement;
• Supports knowledge management processes and activities, including the development of summary reports and stories of change that feed into the quarterly impact reports, newsletters, and other knowledge management products;
• Ensures safe and accessible project documentation including, building, and managing folders containing contracts, budgets, activity reports, data, deliverables, and contact lists, and makes regular updates to existing documentation as may be required;
• Supports the State Project Coordinator with the development of consultants Terms of Reference and oversees consultants’ delivery and inputs, including the review of consultant deliverables against ToR’s to ensure agreed outputs and outcomes are delivered;
• Maintains cordial, and professional relationships with Government and CSO partners and state focal persons to ensure that activities are implemented according to plan at the state level; Works with and supports consultants, focal government personnel and CSOs to deliver and manage high quality inputs for the RoLAC II Programme at state level;
• Liaises with support teams to manage arrangements for consultants and visitors including booking travel, accommodation, and such other support they may require;
• Provides administrative and logistic support to consultants and beneficiaries;
• Supports financial and technical reporting to internal/external clients and stakeholders, ensuring reporting standards are in accordance with client and programme standards;
• Actively builds professional networks and information channels that maintain an excellent understanding of relevant developments, stakeholders, and opinion formers in the development sector to support the creation of high-quality programmes and events;
• Carries out other duties and responsibilities as related to the post that may be assigned from time to time.

Finance administration:

• Manages all administrative aspects to ensure timely procurement in line with established organizational policies and guidelines. Quality assures and provides feedback to the Procurement Officer on the quality of services and items procured; Ensures appropriate branding of all capital equipment procured for the project, in accordance with organizational and EU branding and visibility guidelines;
• Provides financial support to the State Project Coordinator and Finance team, including detailed budgeting for planned events, raising advances, issuing payments to workshop participants, processing of workshop claims, and retirement of advances in a timely manner;
• Monitors expenditure against workplan and projects to ensure expenditure targets are met.

Monitoring and Evaluation (M&E):

• Supports the State Project Coordinator, the Monitoring and Evaluation team, and the Communications team in gathering data and evidence to consolidate monthly, quarterly, annual and such other strategic programme reports;
• Supports the planning and implementation of M&E reflection sessions including documentation of lessons learned to improve quality of activities being planned for implementation.

Reporting line:

•  State Project Coordinator, RoLAC II (NG-AB).

Education and Experience

• University Degree (or equivalent) in Social Science / Political Sciences / Law / International Development, or other relevant discipline;
• A minimum of five (5) years professional experience in Rule of Law and/or any of the three thematic areas (Criminal Justice, Access to Justice, anti-corruption), within Nigeria is essential;
• Experience of working with government agencies and civil society organizations in Nigeria is considered an asset;
• Experience of working on EU projects, as well as familiarity with EU processes and systems considered an advantage;
• Experience of working in an international context, e.g., in an intergovernmental organization, considered an advantage.

General Profile:

• Requires good knowledge, excellent skills, and experience in at least one of RoLAC II’s thematic areas (the Criminal Justice, Access to Justice, Anti-corruption), Democracy Development, parliamentary work, and project management;
• Will contribute to assigned projects in different aspects of the project life cycle; will draft various documents (briefs, reports, concept notes, info-notes etc.) and will support the projects vis-à-vis all internal and external stakeholders;
• Driven and motivated, can work independently and within a small team, to produce high-quality deliverables in a timely manner;
• Adds value to team-based activities in his/her unit; collaborates with other stakeholders and partners in the projects as required; shows initiative;
• Follows internal procedures to ensure high standards of performance and compliance with Institutional guidelines;
• Has the intellectual ability to switch context and keep tight deadlines if necessary;
• Can be expected to travel to any geographical area involved in their projects;
• Acts in accordance with International IDEAs core values; Respect, Integrity, and Professionalism;
• Integrates a rights-based approach, gender, and inclusion perspective in all activities.

Terms of Contract:

• Local Post.
• Fixed term appointment until 31 December 2027
• Remuneration - USD 1,727 (Base) per month.

go to method of application »

Job Description

• International IDEA anticipates managing the second phase of the “Rule of Law and Anti-Corruption (RoLAC) Phase II Programme” in Nigeria. The programme is funded by the EU for a period of five years. The programme will work towards three anticipated Outcomes:

  • Outcome 1: Enhanced performance, quality, and oversight of the criminal justice system and of justice service delivery.
  • Outcome 2: Improved access to justice for vulnerable women, children, juveniles, persons with disabilities and victims of sexual and gender-based violence.
  • Outcome 3: Increased transparency and accountability of anti-corruption systems and reforms.

• The State Associate Project Officer, will be responsible for supporting the planning, implementation, monitoring and reporting, and communication of the project in the state.

Duties and Responsibilities

• Supports the State Project Coordinator in the design, management, and oversight of state plans, strategies, and processes;
• Coordinates and manages relationships with related partners and stakeholders, including efficient follow up with partners on tasks and expectations, and liaison with state focal persons on agreed actions;
• Plans, organizes, and manages related events and activities at the state level;
• Supports the State Project Coordinator, the Monitoring and Evaluation team, and other programme staff to develop, prepare, deliver, and monitor the activity implementation plan and records and measures progress against programme performance indicators;
• Supports and actively monitors timely delivery against activity schedules, targets, and milestones on all relevant and associated interventions and assignments;
• Ensures the collection, collation and analysis of participants and stakeholder feedback for all related interventions and events to ensure quality and effectiveness can be assessed and recommend improvement;
• Supports knowledge management processes and activities, including the development of summary reports and stories of change that feed into the quarterly impact reports, newsletters, and other knowledge management products;
• Ensures safe and accessible project documentation including, building, and managing folders containing contracts, budgets, activity reports, data, deliverables, and contact lists, and makes regular updates to existing documentation as may be required;
• Supports the State Project Coordinator with the development of consultants Terms of Reference and oversees consultants’ delivery and inputs, including the review of consultant deliverables against ToR’s to ensure agreed outputs and outcomes are delivered;
• Maintains cordial, and professional relationships with Government and CSO partners and state focal persons to ensure that activities are implemented according to plan at the state level; Works with and supports consultants, focal government personnel and CSOs to deliver and manage high quality inputs for the RoLAC II Programme at state level;
• Liaises with support teams to manage arrangements for consultants and visitors including booking travel, accommodation, and such other support they may require;
• Provides administrative and logistic support to consultants and beneficiaries;
• Supports financial and technical reporting to internal/external clients and stakeholders, ensuring reporting standards are in accordance with client and programme standards;
• Actively builds professional networks and information channels that maintain an excellent understanding of relevant developments, stakeholders, and opinion formers in the development sector to support the creation of high-quality programmes and events;
• Carries out other duties and responsibilities as related to the post that may be assigned from time to time.

Finance administration:

• Manages all administrative aspects to ensure timely procurement in line with established organizational policies and guidelines. Quality assures and provides feedback to the Procurement Officer on the quality of services and items procured; Ensures appropriate branding of all capital equipment procured for the project, in accordance with organizational and EU branding and visibility guidelines;
• Provides financial support to the State Project Coordinator and Finance team, including detailed budgeting for planned events, raising advances, issuing payments to workshop participants, processing of workshop claims, and retirement of advances in a timely manner;
• Monitors expenditure against workplan and projects to ensure expenditure targets are met.

Monitoring and Evaluation (M&E):

• Supports the State Project Coordinator, the Monitoring and Evaluation team, and the Communications team in gathering data and evidence to consolidate monthly, quarterly, annual and such other strategic programme reports;
• Supports the planning and implementation of M&E reflection sessions including documentation of lessons learned to improve quality of activities being planned for implementation.

Reporting line:

•  State Project Coordinator, RoLAC II (NG-AB).

Education and Experience

• University Degree (or equivalent) in Social Science / Political Sciences / Law / International Development, or other relevant discipline;
• A minimum of five (5) years professional experience in Rule of Law and/or any of the three thematic areas (Criminal Justice, Access to Justice, anti-corruption), within Nigeria is essential;
• Experience of working with government agencies and civil society organizations in Nigeria is considered an asset;
• Experience of working on EU projects, as well as familiarity with EU processes and systems considered an advantage;
• Experience of working in an international context, e.g., in an intergovernmental organization, considered an advantage.

General Profile:

• Requires good knowledge, excellent skills, and experience in at least one of RoLAC II’s thematic areas (the Criminal Justice, Access to Justice, Anti-corruption), Democracy Development, parliamentary work, and project management;
• Will contribute to assigned projects in different aspects of the project life cycle; will draft various documents (briefs, reports, concept notes, info-notes etc.) and will support the projects vis-à-vis all internal and external stakeholders;
• Driven and motivated, can work independently and within a small team, to produce high-quality deliverables in a timely manner;
• Adds value to team-based activities in his/her unit; collaborates with other stakeholders and partners in the projects as required; shows initiative;
• Follows internal procedures to ensure high standards of performance and compliance with Institutional guidelines;
• Has the intellectual ability to switch context and keep tight deadlines if necessary;
• Can be expected to travel to any geographical area involved in their projects;
• Acts in accordance with International IDEAs core values; Respect, Integrity, and Professionalism;
• Integrates a rights-based approach, gender, and inclusion perspective in all activities.

Terms of Contract:

• Local Post.
• Fixed term appointment until 31 December 2027
• Remuneration - USD 1,727 (Base) per month.

go to method of application »

Job Description

• International IDEA anticipates managing the second phase of the “Rule of Law and Anti-Corruption (RoLAC) Phase II Programme” in Nigeria. The programme is funded by the EU for a period of five years. The programme will work towards three anticipated Outcomes:

  • Outcome 1: Enhanced performance, quality, and oversight of the criminal justice system and of justice service delivery.
  • Outcome 2: Improved access to justice for vulnerable women, children, juveniles, persons with disabilities and victims of sexual and gender-based violence.
  • Outcome 3: Increased transparency and accountability of anti-corruption systems and reforms.

• The State Associate Project Officer, will be responsible for supporting the planning, implementation, monitoring and reporting, and communication of the project in the state.

Duties and Responsibilities

• Handles administrative requests and queries from State Project Coordinator
• Provides timely data on costs (hotel accommodation, venue and transport) to the state team to support preparation of budgets and analysis
• Organizes and coordinates logistical arrangements for meetings, conferences and workshops (obtaining quotes and booking venues, liaising with attendees, etc.); Assists with the preparation of meeting materials
• Handles all travel arrangements (hotel accommodation, transport etc.) for staff and consultants as requested, and raises the relevant purchase requisitions
• Seeks feedback from visitors and staff to ensure quality control of travel arrangements (hotels, venue, transport etc.)
• Develops and updates the contact details of service providers (hotels, venues etc.) in the state
• Leads protocol arrangements for the State Office; Processes visa and other official documentation; Liaises with various government offices and departments in consultation with International IDEA’s Africa and West Asia Regional Office
• Supports all administrative processes affecting the arrival, presence and exit of project staff (internal and external)
• Manages state office inventories, and procurement in an efficient, and cost-effective manner
• Ensures appropriate service contracts are in place for the state office and necessary services of equipment are completed in line with agreed schedules
• Manages the schedule of the state office driver including vehicle maintenance and ensuring that the drivers complete and record details of all the vehicle safety checks
• Ensures regular fire drills are completed, fire equipment is maintained and that any security issues are reported promptly to the management team
• Assists with the registration of internal/external communications and institutional documents; Assists with the update and maintenance of the Institute’s internal website
• Carries out other duties and responsibilities as related to the post that may be assigned from time to time.

Reporting line:

•  State Project Coordinator, RoLAC II (NG-PL).

Education and Experience

• Minimum High school diploma and preferably business and/or secretarial education; University degree in business, or other relevant discipline considered an advantage;
• Minimum of three (3) years’ experience of working on project logistics for an international organization;
• Excellent knowledge of Microsoft Office package (including MS Work, Excel, and PowerPoint) and Internet;
• Experience of working in an international context, e.g., in an NGO, an intergovernmental organization, considered an advantage.
• Previous or current experience of working in the State is desirable.

General Profile:

• Has developed knowledge and specialized skills through formal training or work experience and considerable on-the-job experience;
• Adds considerable value to team-based activities in his/her unit, and likely to act as an informal resource for colleagues; Collaborates with other entities of the Institute as required;
• Follows internal procedures to ensure high standards of performance and compliance with Institutional guidelines;
• Acts in accordance with International IDEA’s Core Values; Respect, Integrity, and Professionalism;
• Integrates a rights-based approach, gender, and diversity perspective in all activities.

Terms of Contract:

• Local Post.
• Fixed term appointment until 31 December 2027
• Remuneration - USD 992 (Base) per month.

go to method of application »

Job Description

• International IDEA anticipates managing the second phase of the “Rule of Law and Anti-Corruption (RoLAC) Phase II Programme” in Nigeria. The programme is funded by the EU for a period of five years. The programme will work towards three anticipated Outcomes:

  • Outcome 1: Enhanced performance, quality, and oversight of the criminal justice system and of justice service delivery.
  • Outcome 2: Improved access to justice for vulnerable women, children, juveniles, persons with disabilities and victims of sexual and gender-based violence.
  • Outcome 3: Increased transparency and accountability of anti-corruption systems and reforms.

• The State Associate Project Officer, will be responsible for supporting the planning, implementation, monitoring and reporting, and communication of the project in the state.

Duties and Responsibilities

• Handles administrative requests and queries from State Project Coordinator
• Provides timely data on costs (hotel accommodation, venue and transport) to the state team to support preparation of budgets and analysis
• Organizes and coordinates logistical arrangements for meetings, conferences and workshops (obtaining quotes and booking venues, liaising with attendees, etc.); Assists with the preparation of meeting materials
• Handles all travel arrangements (hotel accommodation, transport etc.) for staff and consultants as requested, and raises the relevant purchase requisitions
• Seeks feedback from visitors and staff to ensure quality control of travel arrangements (hotels, venue, transport etc.)
• Develops and updates the contact details of service providers (hotels, venues etc.) in the state
• Leads protocol arrangements for the State Office; Processes visa and other official documentation; Liaises with various government offices and departments in consultation with International IDEA’s Africa and West Asia Regional Office
• Supports all administrative processes affecting the arrival, presence and exit of project staff (internal and external)
• Manages state office inventories, and procurement in an efficient, and cost-effective manner
• Ensures appropriate service contracts are in place for the state office and necessary services of equipment are completed in line with agreed schedules
• Manages the schedule of the state office driver including vehicle maintenance and ensuring that the drivers complete and record details of all the vehicle safety checks
• Ensures regular fire drills are completed, fire equipment is maintained and that any security issues are reported promptly to the management team
• Assists with the registration of internal/external communications and institutional documents; Assists with the update and maintenance of the Institute’s internal website
• Carries out other duties and responsibilities as related to the post that may be assigned from time to time.

Reporting line:

•  State Project Coordinator, RoLAC II (NG-PL).

Education and Experience

• Minimum High school diploma and preferably business and/or secretarial education; University degree in business, or other relevant discipline considered an advantage;
• Minimum of three (3) years’ experience of working on project logistics for an international organization;
• Excellent knowledge of Microsoft Office package (including MS Work, Excel, and PowerPoint) and Internet;
• Experience of working in an international context, e.g., in an NGO, an intergovernmental organization, considered an advantage.
• Previous or current experience of working in the State is desirable.

General Profile:

• Has developed knowledge and specialized skills through formal training or work experience and considerable on-the-job experience;
• Adds considerable value to team-based activities in his/her unit, and likely to act as an informal resource for colleagues; Collaborates with other entities of the Institute as required;
• Follows internal procedures to ensure high standards of performance and compliance with Institutional guidelines;
• Acts in accordance with International IDEA’s Core Values; Respect, Integrity, and Professionalism;
• Integrates a rights-based approach, gender, and diversity perspective in all activities.

Terms of Contract:

• Local Post.
• Fixed term appointment until 31 December 2027
• Remuneration - USD 992 (Base) per month.