Jobs at Institute of Human Virology, Nigeria

Project Overview

• The Institute of Human Virology, Nigeria (IHVN), through funding from The Global Fund (GF), will be implementing the Grant Cycle 7 (GC7) grant, a combined TB &HIV effort pivotal to transforming TB & HIV programs.
• Under the leadership and coordination of the National AIDS and STDs Control Program (NASCP), the National TB and Leprosy Control Program (NTBLCP), and the National Agency for the Control of AIDS (NACA), this Project will increase the identification of all forms of TB cases in the community and ensure prompt access to high-quality, patient-centred prevention and treatment through a Nationwide coverage of TB Public-Private Mix active TB case finding effort, and Community TB testing.
• The HIV component of the grant will focus on four states (Ebonyi, Anambra, Kwara, and Gombe) for end-to-end HIV comprehensive services, community PMTCT scale-up in all states, PrEP in the four GF-supported states and in other states where PEPFAR IPs will be operating, and support harm reduction program (specifically needles and syringes) in 12 states.
• Other focus areas include Health Systems Strengthening/Resilient and Sustainable Systems for Health (RSSH) and National level support activities.

Position Overview

• Under the supervision of the AD-HPM, the Senior program officer-HPM will provide technical, strategic advice and programmatic direction for the capacity building of government agencies in developing and implementing the grant’s logistics and supply chain aspects.

Description and Objectives

• Under the supervision of the AD-HPM, the Senior program officer will work with the AD in the implementation of all pharmacy and supply chain activities under the grant. S/He will ensure
• Internal capacity among the various departments, implementing agencies (IAs) and all government tiers in all procurement and supply management aspects, including health products management.
• S/he will provide technical support and leadership to Nigeria’s efforts to strengthen the supply chain process to reduce stock-outs, lower costs, and eliminate wastage and expiries.

Responsibilities

• Analyse stock reports of all health products, RUTF, mama kits and provide feedback for management decisions.
• Identify supply chain capacity gaps in managing health products RUTF, mama kits etc) at the SR level and design and implement action plans to address them.
• Participate in biannual National stock taking of health products, RUTFs and others.
• Monitor 4PL performance contracts, including delivery, receipt, warranty, damages, and insurance (develop and maintain trackers) and provides reports that will inform payment of the 4PL.
• Coordinates sample movement in 4 states; ensuring timely pickups and drop-offs of samples to designated laboratories in collaboration with the lab SPO.
• Design and maintain a tracker for sample movements and provide weekly updates to the laboratory and HPM teams.
• Generate and maintain a tracker for the HPM work plan and ensure implementation aligns with the plan.
• Track facilities consumption data to ensure an adequate stock level of products; health products RUTFs, mama kits.
• Participate in the vendor selection process for local procurements of health products.
• Represents IHVN at relevant stakeholder engagement through meetings and conferences.
• Prepares weekly and monthly project updates, reports, and monthly activity plans.
• Perform other duties as assigned

Education and Experience

• A Degree in B.Pharm / Pharm D, MSc, or similar Degree with more than five years post National Youth Service experience with at least three years progressive experience in managing a PSM cycle, including rational health commodities selection, forecasting/quantification, quality assurance spanning the PSM cycle, warehousing/storage, distribution, and LMIS.
• S/He must have at least five years’ experience in supply chain management of TB, HIV/AIDS medicines, and commodities.
• Familiarity with the Nigerian public sector health system, NGOs, and CBOs is highly desirable.
• A Postgraduate qualification/Masters level training in Public Health will be an advantage.
• Registered with the Pharmacist Council of Nigeria and have evidence of current practicing license.
• Must be familiar with the NHLMIS platform and monitoring and interpreting supply chain indicators.
• Knowledgeable on Pharmacovigilance and the available reporting channels.
• Experience in the provision of LMIS and Pharmaceutical care training.
• Must have at least five years’ experience with program planning, assessment, and implementation of HIV programs.
• Previous experience in HIV-related operational research is an advantage.
• Good knowledge of current trends and normative guidance (national and international) in HIV clinical care and service delivery.

Required Competencies:

• Demonstrated coaching and mentoring ability.
• Strong interpersonal skills and ability to work with people of different backgrounds.
• Good communication (oral and written) and facilitation skills.
• Proficiency in the use of MS Office – (Word, Spreadsheet, and PowerPoint), HPMT, other applicable software, and video conferencing are required.
• Ability to evaluate and interpret data and prepare quality program reports.
• Considerable knowledge of general health and development programs in developing countries and Nigeria.
• Sound understanding of inventory control systems.
• Experience must include managing health commodity logistics information systems, including forecasting/quantification.
• Experience coordinating logistics of health products or samples shipment from one location to another will be an added advantage.
• Be familiar with developing PSM indicators and issues surrounding monitoring and evaluation of the PSM.
• Familiarity with technical and health management approaches relevant to the work of the National AIDS & STI Control, National TB Control Programs, National Malaria Control Program and RH, especially at the state, LGA and community levels.
• Knowledge of the fundamental principles and approaches to Health systems strengthening.
• Sensitivity to cultural differences and understanding of the political and ethical issues surrounding HIV programs.
• Ability to evaluate the relevance of data or information and work with staff to resolve differences in interpretation of information.
• Ability to manage multiple projects at the same time, with minimal supervision and under pressure of tight deadlines.
• Sound knowledge and experience regarding M&E, statistics and quality assurance/quality improvement and their specificities for developing countries.
• Ability to represent the project to donors, government officials and the NGO community.
• Ability to manage tight deadlines and deliver high volumes of work with minimal supervision.
• Well-developed computer skills.

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Project Overview
Under the supervision of the Research Hub Manager, the project coordinator is to support project deliverables and milestones collaboratively with the partner institutions. They also perform the following roles:

• Coordinate the overall activities for the GDRS project.
• Organize and schedule project related meetings.
• Attending project meetings and taking clear and concise meeting notes and action points.
• Ensure budgets and other financial documents and reports are up to date.
• Work on collating technical and financial reports for submission to NIH (mid-year report and annual RPPR).
• Put together budgets for final approvals.
• Follow up with administrative process through finance, compliance, and other related departments at IHVN.
• Maintain and organize project documents for access by the project team.
• Participate in literature reviews and systematic reviews for the research group.
• Create social media content and handle INFORM Africa social media channels as well as develop science communication materials for dissemination.
• Participate in community engagement activities in collaboration with the community advisory board.

Responsibilities

• The project coordinator is to Develop and maintain project plans outlining tasks, timelines, dependencies, resource requirements, Coordinate project activities and facilitate effective communication among team members, stakeholders, and external partners while following the company’s regulations and policies.

Education and Experience

• B.Sc Degree in Laboratory Sciences, Natural Sciences or Public Health
• Master’s degree in public health or its equivalent is an added advantage.
• Four years working experience in a similar capacity. Experience of up to 2 years specific at IHVN will be an added advantage.

Required Competencies:

• Strong interpersonal skills.
• Fluent in verbal and written English.
• Excellent communication skills.
• Efficient computer skills: >90% Proficiency in Microsoft Word, Excel, and PowerPoint.
• Ability to work independently and consistently to produce timely and high-quality work.
• A team player.
• Proficient in high impact influencing and persuasive techniques, able to represent the organization to donors, collaborators/partners and other stakeholders.
• Demonstrate baseline knowledge of laboratory techniques like sample management and sample handling.

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Description and Objectives

• Under the supervision of the State Manager/Project Director, he/ she will ensure high-quality HIV and TB services in line with the 95-95-95 UNAIDS goal.
• She/He will provide technical expertise in implementing high-impact interventions to ensure quality service delivery across all program areas.
• She/He will lead the day-to-day implementation of all ART services in the assigned health facility and guide program implementation according to the National Treatment Guidelines.

Responsibilities

• Performing Quality Improvement and program evaluation, monitoring, and administrative support
• Providing quality of care assessment and ensuring that patients in health facilities receive comprehensive care and treatment according to recommended guidelines and Standard Operating Procedures.
• Bridging the “know-do gap” in the program implementation site across all thematic areas.
• Working with health facility staff and focal persons and colleagues to effectively address operational challenges (including service logistics, staffing shortages, training needs, and commodity supply)
• Identifying implementation bottlenecks across program areas at the site and proffer solutions
• Ensuring strong linkages within the ART program at the site level, e.g., between HIV Counseling Testing Areas and Clinic, Laboratory, and Clinic, referral between the PMTCT and the Adult Clinic, referral between TB and ART clinic
• Establishing measures to assess the impact of our program in the community.
• Provide on-site clinical training to healthcare workers on HIV treatment according to the National guidelines for managing Adult and Pediatric ART, Treatment of Tuberculosis, and other Opportunistic infections.
• Facilitating Quality improvement projects, report writing and collation, and data analysis.
• Reporting all activities to the State Technical Leads, Program Area leads, and Director Prevention Care and Treatment Department
• Carrying out any other duties/ assignments as directed by supervisors, program area leads, and the Director of the Prevention Care and Treatment Department.

Educational Qualifications and Experience

• Must possess a Degree in Medical Sciences (MBBS or equivalent).
• Postgraduate qualification / Master’s level training in Public Health, Family Medicine, Internal Medicine, Pediatrics, or Obstetrics will be an advantage.
• Must be registered with the Medical and Dental Council of Nigeria.

Experience, skills, and competencies:

• 3-5 years’ experience with clinical HIV and AIDS care, including the provision of antiretroviral therapy (ART)
• Must have at least two years’ experience with program planning, assessment, and implementation of HIV clinical care programs. Experience in the provision of HIV clinical training
• Previous experience in HIV-related operational research is an advantage.
• Good knowledge of current trends and normative guidance (national and international) in HIV clinical care and service delivery
• Experience in coordinating multi-disciplinary HIV clinical teams for effective service delivery.
• Willingness to work in or travel to clinics and hospitals in assigned geographical areas within the State.
• Ability to communicate effectively and fluently in the English language (oral and written) and good inter and intrapersonal communication and facilitation skills.
• Proficiency in the use of Microsoft Office packages, presentation skills, and video conferencing are required.
• Good analytical and problem-solving skills.
• Proficiency in program narrative and proposal writing, data evaluation, and excellent report writing.
• Ability to work under pressure to meet organizational targets/goals.
• Excellent persuasive skills, and good stakeholders’ management track record.
• Fundamental skills in project planning, implementation, and monitoring.
• Must be proactive and deliver quality work on time.
• Be willing and able to work effectively in a team.

Equal employment opportunity statement:

• IHVN is an equal employment employer. We do not engage in practices that discriminate against any person employed or seeking employment based on religion, gender, national or ethnic origin, age, marital status, genetic information, or any other status or characteristic protected under applicable laws.

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Position Overview

• Under the supervision of the Program Manager, the (SPO SI) will ensure data quality and best practices in data collection, data management, and data reporting at different levels. Promote health system strengthening activities.

Description and Objectives

• Under the supervision of the Program Manager SI, the SPO will provide strategic leadership in the design, development, and implementation of the M&E framework within the state or region of implementation.

Responsibilities

• Ensure that data collection and reporting flow are strictly adhered to.
• Troubleshoot data flow choke points and resolve the same in a timely manner.
• Ensure proper management of PMM data.
• Distribution of Data Collection Tools to thematic areas
• Liaise with different thematic units to resolve data quality issues and take necessary corrective actions.
• Participate in periodic external data quality assessments.
• Ensure strict adherence to M&E SOPs.
• Supervise the daily activities of Data entry clerks & documentation clerks at the site.
• Ensure timely, complete, and consistent reports come in from sites.
• Ensure the utilization of standardized monitoring and evaluation indicators and tools for consistency in measurement at all supported sites.
• Monitor the stock balance of DCTs at sites and ensure availability at all times; submission of DCT utilization reports.
• Participate in data processes from collection, collation, analysis, reporting and use.
• Participate in health system-strengthening activities.
• Assist in generating regular gap analysis to show site progress towards achieving set targets.
• Provide regular on-site supervision and mentoring on monitoring and evaluation processes and tools.
• Participate in periodic data quality assessments at IHVN-supported sites.
• Participate in all HMIS processes in the state.
• Perform other duties as assigned by the head of unit, Strategic Information.

Core requirements:

• Excellent written and verbal communication skills to convey complex information clearly and concisely.
• Ability to prepare comprehensive reports and present findings to diverse audiences.
• Strong analytical and quantitative skills to interpret data and draw meaningful conclusions.
• Ability to analyze trends, identify patterns, and make data-driven recommendations.

Education and Experience
Academic training:

• A University Degree in any of the following or related fields: Medicine, Pharmacy, natural and Social Sciences, Statistics, or Epidemiology. A master’s degree will be an added advantage.
• 5-8 years of relevant work experience in monitoring and evaluation roles.
• Experience in roles with progressively increasing responsibilities, demonstrating a track record of success and growth in the field.
• Direct experience in designing and implementing monitoring and evaluation frameworks for projects or programs, focusing on measurable outcomes and impact.
• Proven experience in data analysis, interpretation, and reporting. Familiarity with statistical tools and software is often required.
• Experience in managing or leading a team, providing guidance and mentorship and ensuring the effective coordination of monitoring and evaluation activities.
• Understanding of project management principles, with the ability to coordinate M&E activities within project timelines.

Equal employment opportunity statement:

• IHVN is an equal employment employer. We do not engage in practices that discriminate against any person employed or seeking employment based on religion, gender, national or ethnic origin, age, marital status, genetic information, or any other status or characteristic protected under applicable laws.

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Position Overview

• The Senior Finance Officer (Global Fund) will assist in the Institute-wide management of the Global Fund Operations’ Financial Processes, Reports, Budgeting, and Budget controls, including the preparation of monthly/quarterly management accounts and annual statutory financial statements.

Description and Objectives

• Under the guidance and supervision of the Finance Manager, S/he will work independently to provide direct support to the Global Fund program implementation team and operations on the general management of the Global Funds Grant with particular reference to the finances by coordinating all aspects of financial management including but not limited to routine financial operations, financial reporting, and budgeting, budget controls, administering of finances to sub-recipients, sites and regions. Reviewing monthly financial reports from the regional and state offices for Global Funds also falls under his/her scope of duties.

Responsibilities

• Facilitate the implementation of IHVN’s sub-recipient financial management policy for the Global Fund program; ensure that staff understand and are correctly implementing the policy.
• Provide direct technical support in all aspects of finance, compliance, and internal controls for Sub-recipients and sub/sub-recipients.
• Monitor the grant expenditures to ensure that program funds are utilized appropriately by the close of the reporting period.
• Supervise Sage 300 (ACCPAC) data capture and processes daily, ensuring system validation of transactions and other activities.
• Review of monthly financial reports from the regional and state offices for Global Funds grants and ensuring timely disbursements to sites, regional offices, and Sub-Recipients;
• Review quarterly financial reports from the implementing Sub-Recipients under the Global Fund grant and ensure timely resolution/closure of all identified gaps in the SRs’ financial reports.
• Provide financial inputs for budget development, Management policies, travel, and other areas of administration.
• Preparation of monthly Grant Budget/Actual reports with variance analysis and Budget burn rates for review by the Senior Finance Manager and final approval by the Finance and Admin Director
• Prepare the annual Global Fund Special Purpose Grant Financial Statements (SPGFS) for review by GF External auditors.
• Prepare the Institute’s annual year-end reports to be used during the annual statutory year-end audit.
• Maintenance of the general ledger of the accounting software – SAGE 300 (ACCPAC), ensuring monthly reconciliation of all ledgers and sub-ledgers
• Coordinating and ensuring preparation and review of all bank reconciliation statements for all across Regional and State Offices, including the Head office;
• Provide support in coordinating and supervising the financial activities of sub-recipients of The Global Fund grants.
• Any other duties as may be assigned by the supervisor and Director of Finance & Admin.

Education and Experience

• Possession of a Bachelor’s Degree in Accounting or a Higher National Diploma in Accountancy and a full Professional Accounting qualification of either ACA, ACCA, or CPA  is required
• Minimum of 8 years of hands-on, comparable professional experience that covers audit, finance and accounting services, and financial management.
• At least four years prior work experience in the provision of advisory services and compliance with The Global Fund guidelines. Also, a sound knowledge of the Global Fund’s core guidelines for grant budgeting and financial reporting is mandatory.

Required competencies:

• Must be a self-starter with the ability to work in a team, dynamic, solid, and open;
• Good problem-solver, analytical, creative and innovative. Must be a team builder and adaptable
• Practical knowledge of financial systems, internal financial controls & procedures
• Proficiency in the use of computer applications (Microsoft Office, etc.)
• Good working knowledge of Sage 300 ERP will be an asset;
• Excellent MS Excel skills
• Fluency in written and oral communication;
• Possesses managerial and supervisory skills and should be able to multitask.
• S/He should also be prepared for occasional travelling outside their base in Abuja.
• Excellent knowledge and experience in the budgeting process.

Equal employment opportunity statement:

• IHVN is an equal employment employer. We do not engage in practices that discriminate against any person employed or seeking employment based on religion, gender, national or ethnic origin, age, marital status, genetic information, or any other status or characteristic protected under applicable laws.