Jobs at Hayok Medicare Limited

Summary

• We are seeking a young, talented and innovative person to join our team as ICT Business Continuity Assistant in Adamawa state.

Specific Responsibilities

• Under the direct supervision of the ICT Lead, the ICT Assistant will be embedded in organisations and provide technical support to the implementation of the ICT programs.

The ICT Assistant is expected to perform the following tasks:

• Be the first point of contact for support and response to the State entities, agencies and health facilities.
• Support in the implementation of the ICT work plan.
• Provide rapid response on troubleshooting and issues.
• Support performance of functional tasks on the ICT platforms.
• Participate in routine data cleaning and software maintenance.
• Support field testing of current updates and new applications.
• Support hard ware maintenance where applicable.
• Learn and contribute to software development processes
• Support new business development ventures.
• Carry out occasional travel to surrounding states in the North East.
• Carry out other tasks as assigned by supervisor.

Qualifications and Experience

• B.Sc / HND qualification in ICT or related fields
• Not more than 3 years post NYSC.
• Proficiency in use of computer 
• Skill in use of programming language (React, Vuejs etc) will be an added advantage.

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Specific Responsibilities
Administration and Asset Management:

• Perform all the logistical tasks assigned by the line manager.
• Coordinate the logistic of the transportation process for staff movement.
• Provide logistical support to the organization and preparation of all workshops, meetings, and events.
• Ensure that clients provide proper documentation for goods and services transactions and make sure purchases are done in line with our procurement guidelines.
• Ensure the finance induction of new staff and carrying out administrative briefings.
• Follow up on assets monitoring on a monthly basis.
• Ensure that the asset register is updated when procuring and disposing of assets.
• Ensure that inventory under supervision is continuously maintained and all movements/transfers are supported by the correct documentation.
• Ensure that all items are well organized and correctly stored, protected, fully identified, and easily accessible (cleanliness, security, access, etc.).
• Cash Management (Cash & Bank) and Remittance:
• Manage petty cash and petty cash request on a daily basis.
• Conduct weekly cash counts for the office and submits the cash count sheets.
• Check that cash vouchers are properly filled (Accounting code, designation, budget lines…)
• Ensure the monthly statutory deductions (Pension, PAYE, WHT, NHF) are remitted to the relevant institutions with proper record keeping and follow up where necessary.

Payments and Invoices review:

• Review eligibility of all related expenses shown on invoices from vendors and service providers.
• Liaise with relevant team memebr regarding invoices validation, payments.
• Ensure that finance supporting documents for all expense reports are in accordance to our policy
• Ensure payment documents are scanned by the end of each month.
• Work with FIRS and clients for audit compliance
• Other tasks as assigned by the line manager.

Qualifications and Experience

• Education: First Degree in Accounting, Finance or relevant fields
• Experience: With at least 3 years or work experience in Finance, Accounting and Operations. 

Soft Skills:

• Flexible and adaptable to any situation.
• Ability to work independently while under pressure and during long hours.
• Excellent work habits with a willingness to work in a multi-cultural environment.
• Excellent organizational skills, including proven ability in administration, financial and logistics.
• Excellent communication skills, including drafting documents; Programmes
• Excellent computer skills in the Windows and Microsoft Office especially MS Excel and MS Access.
• Must be based in Abuja, FCT, preferably around Jabi/Utako axis.