Finance and Admin Assistant at Hayok Medicare Limited

Specific Responsibilities
Administration and Asset Management:

• Perform all the logistical tasks assigned by the line manager.
• Coordinate the logistic of the transportation process for staff movement.
• Provide logistical support to the organization and preparation of all workshops, meetings, and events.
• Ensure that clients provide proper documentation for goods and services transactions and make sure purchases are done in line with our procurement guidelines.
• Ensure the finance induction of new staff and carrying out administrative briefings.
• Follow up on assets monitoring on a monthly basis.
• Ensure that the asset register is updated when procuring and disposing of assets.
• Ensure that inventory under supervision is continuously maintained and all movements/transfers are supported by the correct documentation.
• Ensure that all items are well organized and correctly stored, protected, fully identified, and easily accessible (cleanliness, security, access, etc.).
• Cash Management (Cash & Bank) and Remittance:
• Manage petty cash and petty cash request on a daily basis.
• Conduct weekly cash counts for the office and submits the cash count sheets.
• Check that cash vouchers are properly filled (Accounting code, designation, budget lines…)
• Ensure the monthly statutory deductions (Pension, PAYE, WHT, NHF) are remitted to the relevant institutions with proper record keeping and follow up where necessary.

Payments and Invoices review:

• Review eligibility of all related expenses shown on invoices from vendors and service providers.
• Liaise with relevant team memebr regarding invoices validation, payments.
• Ensure that finance supporting documents for all expense reports are in accordance to our policy
• Ensure payment documents are scanned by the end of each month.
• Work with FIRS and clients for audit compliance
• Other tasks as assigned by the line manager.

Qualifications and Experience

• Education: First Degree in Accounting, Finance or relevant fields
• Experience: With at least 3 years or work experience in Finance, Accounting and Operations. 

Soft Skills:

• Flexible and adaptable to any situation.
• Ability to work independently while under pressure and during long hours.
• Excellent work habits with a willingness to work in a multi-cultural environment.
• Excellent organizational skills, including proven ability in administration, financial and logistics.
• Excellent communication skills, including drafting documents; Programmes
• Excellent computer skills in the Windows and Microsoft Office especially MS Excel and MS Access.
• Must be based in Abuja, FCT, preferably around Jabi/Utako axis.