Job Vacancies at Malaria Consortium

Malaria Consortium is recruiting for a  Senior Human Resources Officer-Consultant Management to join our team in Abuja, Nigeria.

The Senior Human Resources Officer will provide technical and administrative support to the HR Manager in relation to all consultancy engagements in the Nigeria country programme. This will include ensuring consistency of approach to processes and policies and maintaining high quality standards across all of Malaria Consortium, Nigeria.  

This position will work closely with the HR Manager in providing consultancy engagement and management support and related functions to the state, national office, and external partners.  The Senior HR Officer will line manage the HR Operations Officer and will consistently support in all aspects of consultant management, including developing and maintaining a consultant database, consultancy engagement tracker, and overall administration that will involve recommending fees, and evaluating, contracting and ensuring collation of documents for payment of consultants at the end of the assignments.

Within this position, the key internal working relationships are with the HR Manager,  West and Central Africa Programmes Director, HR Team members, Technical Leads, and Compliance & Data Protection Managers. They will also work closely with the wider team including colleagues in State Offices providing support in matters relating to short and long-term consultancy support.

Consultancy Database Management (10%):

• Create and maintain an up-to-date electronic consultant database for Nigeria on SharePoint, including all  consultant documentation.
• Maintain a tracker of all consultancy engagements within Nigeria by project.
• Provide monthly reports on Nigeria consultancy activities,

Consultant Engagement & Support (60%):

• Support technical managers to produce consultant Terms of References, and adverts and supporting documents ensuing quality and compliance to guidelines.
• Work with technical managers to run consultant procurement processes, including advertising, receiving applications, shortlisting, and selection.
• Evaluate consultants’ CVs viz a viz the Terms of Reference and recommend to manager’s appropriate fee rates using the fee setting tool.
• Arrange interviews, including correspondence with selected consultants working closely with the technical managers.
• Draft contractual documents for all national consultants and support the UK Office to draft contractual documents for international consultants, ensuring accuracy and authorisation at the correct level.
• Ensure prospective consultants provide professional indemnity and Group life Insurance before final engagement.
• Lead in the collation of consultant information required for HR polices and other HR related projects.
• Ensure feedback at end of assignment is provided from technical managers on consultant performance and held on file.
• Provide support to the technical managers in collecting relevant document required for payment of consultants at the end of the assignment.
• Provide oversight support to the state offices to ensure compliance of HR policies in relation to engagement of short term consultants.

Briefing & Logistics (10%):

• Coordinate and schedule technical briefing and other appointments with the technical managers and consultants.
• Ensure consultants sign and observe all Malaria Consortium policies, particularly safeguarding, Criminal Offenses Declaration, Code of Conduct, and IT User Policy.

Compliance (10%)

• Provide oversight of the state offices to ensure compliance to Human Resources and other policies in relation to management of consultants.
• Advise technical managers in supporting partners to recruit and manage consultants, ensuring compliance to Malaria Consortium policies.

Other duties (10%):

• Provide support to the wider HR Team in the recruitment of staff, including shortlisting, interviewing, and contracting.
• Provide support to the HR Manager in responding to Employment Relations cases, including undertaking investigations.
• Support the wider HR team in providing training to staff on HR policies, procedures, and issues.
• Any other reasonable duties as may be designated to the role from time to time.

Person specification:

Qualifications and experience:        

Essential:     

• Certificate in Human Resource Management, Business Administration or a related discipline.  
• Minimum of 3-years’ experience in a related role       
• Prior experience in a similar level role
• Experience in managing consultants/vendors
• Strong experience in record keeping/management.
• Knowledge of Nigeria employment law.

Desirable

• INGO experience will be an added advantage.
• Membership of HR professional body
• Willingness to learn new skills
• Knowledge of databases
• Flexible work style

Work-based skills:           

Essential:

• Commitment to maintain confidentiality of HR information
• Able to work on own initiative with limited supervision
• Excellent in English with good written and verbal communication skills
• Excellent attention to detail.
• Excellent interpersonal skills
• Very good in computer skills with high proficiency in Microsoft package
• Able to manage and priorities multiple tasks
• Resourceful - able to ‘think outside the box’

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The State Project Manager will be responsible for the overall management, coordination and harmonisation of the Nigeria component of this multi-country multi-donor project. Lead project implementation activities ensuring consistency with the overall multi-country programme’s performance framework, and in line with Malaria Consortium’s core values. S/he will lead the project team in the states and liaise closely with the Zonal Project Manager, keeping the West Africa Programmes Director in the loop.

The State Project Manager (SPM) will provide management leadership to the State level staff on the project. S/he will be responsible for delivery and achievements of the project goal and objectives ensure that reports are completed in a timely manner and shared with relevant stakeholders and stored to enable effective decision-making. S/he will lead the development and periodic review of relevant systems for the project in line with the organization policies.

The SPM will travel to field offices and represent the country office, nationally and internationally where relevant. 

The SPM will be a member of the Country Management Team (CMT) and will report to the Zonal Project Manager. The SPM will supervise directly a team of staff including State Project Officers with input into the performance objectives and reviews of these staff. The SPM will work with the Country Technical Coordinator, Country Finance Manager and other Project managers on similar projects in delivering the objectives of the project.

Key accountabilities:

Project Management:

• Work with other members of the country team and the Zonal Project Manager (ZPM) to coordinate State-level activities for smooth project start up and project planning
• Lead with support from the ZPM and CTC, the definition of project scope and deliverables, technical and program management needs and subsequently develop and resource quarterly support plans
• Responsible for coordinating overall project implementation and ensure activities are carried out on a time and within budget
• Develop, cost and monitor annual, quarterly and (during four-month SMC delivery period) monthly activity plans to ensure that deliverables are met and milestones achieved on time
• Actively oversee management of project budget, including compliance with established cost categories, monthly review and correction of transaction lists, analysis of monthly budget verses actual reports, and quarterly financial forecasting
• Support ZPM to liaise with key stakeholders (National Malaria Elimination Programme, Ministry of Health, PMI, UNICEF, other organisations carrying out SMC, community health workers, community leaders) to ensure coordination of SMC delivery and timely resolution of problems
• Closely liaise with NAFDAC in related activities on pharmacovigilance,
• Lead in producing biannual narrative and financial reports, as well as more frequent activity reporting as requested
• Lead the development of any additional country project documentation that may be requested by the West Africa Programmes Director, or Project Director
• Ensure transparent and accountable management and reporting of SMC drugs through provision of technical assistance to government actors and regular field visits
• Work with Country Communications Manager to develop and roll out BCC campaign to ensure mobilisation of caregivers and improve SMC uptake
• Contribute to the development of the communication plan and the implementation of the SMC community and health facility mobilization plan
• Ensure that the process of project implementation and lessons are comprehensively documented, including production of case studies and other documentation for internal and external dissemination
• Work closely with the Country Technical Coordinator, Senior Technical Specialist and the Regional Epidemiologist to prepare and implement a country project monitoring and evaluation framework
• Work closely with the ZPM and the Project Director to regularly update and implement a risk management plan
• Be responsible for building functional partner relationships in country among the project’s stakeholders
• Be responsible for supervising country staff as assigned
• Work with the relevant country personnel and the ZPM to prepare and implement an exit strategy to see the smooth end of the project.

Technical contributions:

• Work with the country project teams and the Country Technical Coordinator to determine technical support needs that are needed to implement the project effectively and with high quality
• Liaise with the ZPM to ensure that appropriate and quality technical support is provided in response to the project’s needs
• Contribute to the development and production of dissemination documents to allow wider sharing of Malaria Consortium’s experiences, lessons and successes
• Actively participate as a member of Malaria Consortium Nigeria’s Technical Team through regular attendance and active participation at Technical Team Meetings; with defined inputs to other Malaria Consortium Nigeria projects when necessary, and input into needs assessments and the development of project proposals, as requested.

Technical performance management and Quality Assurance:

• Implement project deliverables using the Country Technical Quality Assurance System as a guide to assure the quality of the work
• Work with the project team to see that there is a project learning cycle, which is able to use on a monthly basis, the project monitoring data and other data, to understand project implementation and inform any changes
• Monitor project progress using the appropriate templates for reporting on achievements against targets quarterly
• Keep abreast with evidence and best practices that are related to the project.

Representation:

• Identify strategic opportunities at national and sub-national level to share project experiences and learning to further the objectives of the project
• Represent MC at the SMC Technical Working Group within NMEP
• Work with the West Africa Programmes Director and Country Programme Manager to see that Malaria Consortium is purposefully represented at national level platforms
• Work with the West Africa Programmes Director and Country Programme Manager to keep relevant national stakeholders abreast with the project.

Person Specification:

Qualifications and Experience:        

Essential

• 7 – 10 years’ post-qualification in medicine or any other public health-related field
• 3 –5 years’ experience in project management, with a preference for health projects management
• Significant operational and supply chain management experience in a developing country
• Strong management skills, demonstrated ability to supervise the performance of others to meet high quality and timely project deliverables
• Ability to work in English (speaking and writing)
• Experience in project, budget and financial management 

Desirable

• Previous experience in coordination or management of mass drug administration or pharmaceutical supply chain management in northern Nigeria

Work Based Skills and Competencies:

Essential:

• Demonstrated understanding of procurement procedures
• Ability to communicate and negotiate with people from different back grounds and professions 
• Strong analytical skills, including the ability to make complex information understandable to diverse different audiences
• Flexible and able to adapt to a quickly changing environment by applying knowledge and experience to solve unforeseen and unexpected problems
• Strong representational skills
• Experience developing donor-funded projects, including strong writing skills.