Job Vacancies at FHI 360

BASIC FUNCTIONS:

Under the direct supervision of the Admin Officer, the Operations Assistant will be responsible for supporting the Operations Department in ensuring accurate data entry, data analysis, and maintenance of records across all digital platforms to support operation’s procedures across all operations units. This role will involve working closely with the team to manage and track warehouse commodities, fuel management for office generators and guest houses, fleet management through the Warehouse Management System (WMS) platform, support Volunteer Management through the Volunteer Management Solution (VMS) platform and UNHAS flight bookings through the UNHAS platform. The ideal candidate will be detail-oriented, organized, and proficient with digital tools to ensure the smooth operation of all software solution-based processes.

DUTIES AND  RESPONSIBILITIES:

• Use systems and processes to assure smooth and timely flow of work.
• Develop and manage a database and record-keeping system for assigned areas.
• Assist in tracking and updating the Warehouse Management System (WMS), Volunteer Management Solution (VMS), Internal UNHAS Travel Request platform and any other platform in use to support operations processes.
• Follow up with staff members for data impute
• Generate regular reports on warehouse stock levels, fleet utilization, and fuel management.
• Generate reports periodically to support assessment of performance and
• compliance
• Input fuel consumption for office generators and guest houses into the WMS, ensuring data is up to date.
• Maintain organized digital records of all logistics and fleet management activities.
• Follow up with community Volunteers’ supervisors on pending tasks in the system such as assigning roles and activities.
• Identify challenges with the system and recommend alternative solutions and areas that require continuous improvement.
• Track community Volunteers profile in the system and alert responsible supervisors on action needed to be taken.
• Continuously train end users on usage of the system and address any knowledge gap.
• Manage user accounts including admin rights and other end users’ access.
• Provide remote support to Community Volunteers in managing the system in their mobile devices
• Performs any other duties as assigned

EXPERTISE AND COMPLEXITY:

• Knowledge of general office practices and administrative procedures.
• Basic knowledge of warehouse management, fleet management, and data entry processes.
• Proficiency with digital tools and software, including WMS, KissFlow, and Microsoft Office Suite (especially Excel).
• Report to the supervisor on variances or inconsistency in data status on a regular basis.
• Resourceful in gathering and providing information.
• Knowledge of Data collection and Analysis, My SQL, SPSS, STATA
• Written, verbal, and organizational skills.
• Proficiency in written and spoken English.
• Relevant computer software skills including Microsoft Office products.
• Relevant language skills.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.

QUALIFICATIONS AND REQUIREMENTS

• BA/BS degree in Business Administration, or related degree with 1-3 years’ experience.
• Experience in Logistics/Warehouse/ICT management/office Admin experience
• Demonstrated experience with office administrative procedures, standards and equipment.
• Demonstrated experience with office software applications and spreadsheets.
• Experience with large complex organization preferred

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Basic Function:

The Senior Technical Advisor (HIV/TB) provides leadership and technical support to the project in the areas of clinical care/ART, PMTCT and reproductive health. S/he coordinates services needed to implement high-quality care PMTCT, HIV care and treatment and reproductive health/family planning services (RH/FP).

Duties and responsibilities:

• Assist in providing technical leadership and technical support related to clinical management of HIV/AIDS, ART, PMTCT, TB, Reproductive Health/Family Planning strategies and approaches
• Coordinate the design and implementation of HIV clinical care/ART, PMTCT, TB reproductive health/family planning strategies in field-level projects and programs
• Provide technical assistance in HIV/AIDS clinical management and PMTCT capacity building to field programs
• Provide oversight and supervisory roles to the appropriate technical staff
• Develop guidelines, tools and recommendations related to the implementation, evaluation of clinical management of HIV/AIDS, PMTCT, TB and RH/FP
• Contribute to the development of lessons learned from programs and projects related to clinical management of HIV/AIDS, PMTCT, TB, RH/FP and apply these lessons to modify existing and improve the design of new programs
• Represent FHI360 to donors and government officials on issues of clinical management of HIV/AIDS, PMTCT, TB, and RH/FP
• Remain informed on current programs in the field of clinical management of HIV/AIDS and related development field by reviewing current literature and stay alert to any implication of such experience and research for department activities
• Provide technical assistance in non-ART clinical care including the management of opportunistic infections (OI) and Palliative care capacity building to field programs
• Develop concept papers and research papers to improve and or extend existing studies in the management of HIV/AIDS activities.
• Perform other duties as assigned.

Knowledge, Skills & Attributes:

• Knowledge of health and development programs in developing countries in general and Nigeria specifically
• Clinical management and training experience and ability to understand the full range of issues around the clinical management of HIV/AIDS, including the provision of ART
• Knowledge of Nigerian clinical setting, including government and non-government settings
• Sensitivity to cultural differences and understanding of the social, political and ethical issues surrounding HIV infections
• Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors, consultants and recipients of assistance
• Ability to represent FHI360 to donors, government officials and the NGO community
• Ability to manage tight deadlines and deliver high volumes of work with minimal supervision
• High degree of proficiency in written and spoken English communication, including presentation and training skills
• Proven ability in supervising staff
• Well-developed computer skills
• Ability to travel within Nigeria 25% time.

Qualifications and Requirements:

• MB.BS/MD/PHD with 5 to 7 years relevant experience with at least 5 years progressive experience at the senior management level working in the health or development field in Nigeria.
• BA/BS in biological science degrees with a minimum of 9 to 11 years’ relevant experience in care and treatment for HIV/AIDS with at least 5 years progressive experience at the senior management level working in the health or development field in Nigeria.
• MSC/MPH degree in a related field is required with 7-9 years experience in care and treatment for HIV/TB with at least 5 years progressive experience at the senior management level working in the health or development field in Nigeria.
• Proven experience in project development, planning and facilitating technical training.
• Familiarity with the Nigerian public sector health system and NGOs and CBOs is highly desirable.
• Familiarity working with USAID/PEPFAR donor funded projects.