Job Vacancies at African Development Bank Group (AfDB)

Reference: ADB/18/125
Locations: Benin, Guinea and Niger
Grade: GS6
Position N°: 50097488; 50097483; 50097485

The Complex

• The Bank has reorganized and is developing the Regional Development, Integration and Business Delivery Complex whose major objective is to build regional capabilities and bring responsibility for client activities closer to the regions.
• Five Regional Development, Integration and Business Delivery Hubs have been created, each run by a Director General: Southern Africa, North Africa, West Africa; East Africa, and Central Africa.

The Hiring Department

• The various Country Office falls within one of the five (5) Regions of the Africa Regional Development, Integration and Business Delivery Hubs.
• The Hub oversees a combination of country and liaison offices, as well as non-presence countries. The Director General is accountable of the specific African region. Each Hub will house relevant operations, business development and project implementation functions and administrative capabilities in a shared service for rapid deployment into the individual countries, to help drive the overall business of the Bank effectively on the ground.
• Country Offices of the African Development Bank have been established to strengthen policy dialogue between the Bank , Governments and other stakeholders; improve performance of the project portfolio and aid coordination with other development partners

The Position

• The Secretary will work closely with the Country Manager and the Team to provide administrative support. The incumbent of the position will help the Country Manager and the team to make the best use of his time by dealing with secretarial and administrative tasks.

Duties and responsibilities
Under the Supervision of the Country Manager, the Secretary will perform the following:

• Make appointments for experts and other staff of the Country Office and keep their schedules up to date;
• Receive visitors and attend to them with tact and discretion;
• Prepare briefing material used by experts for official missions and special meetings;
• Handle protocol-related issues concerning  reception of the visitors of experts and of the  Office;
• Organize experts’ meetings ; assist the Country Manager’s secretary in coordinating official receptions given by the Resident Representative;
• Participate in staff meetings, take notes and produce reports in the absence of the Country Manager’s secretary ;
• Draft correspondence on non-substantive issues and ensure its follow-up;
• Manage the experts’ incoming and outgoing mail and the office’s  telephone communication;
• Maintain an appropriate filing system; process experts’ back-to-office reports, ascertain the quality of documents requiring the approval and / or signature of experts and other staff members;
• Prepare and finalize draft correspondence (letters, faxes, etc. ...) concerning  various aspects, on behalf of experts, prepare minutes of experts ‘meetings;

Selection Criteria
Including desirable skills, knowledge and experience:

• Hold a minimum of a Bachelor's degree or its equivalent in Business Administration, Commerce, Administration or a related field, supplemented by training in secretarial functions/administration/office management
• Have a minimum of four (4) years of relevant experience in progressive positions, attached to an executive’s office,  preferably in an international organization;
• Be able to work under pressure and to prioritize in the dynamic setting of an international and multicultural setting. Ability to work and cooperate with others from diverse background
• Handling speedily and efficiently internal and external requests.
• Ability to manage simultaneous and shifting demands, priorities and tight deadlines
• Proficiency in the use of standard equipment (computer, fax, scanner, photocopies etc.)
• Demonstrable commitment to delivering excellent customer service focused reception and administration services
• Be able to multi task, excellent problem solving skill and attention to detail
• Effective communication; highly client oriented, good team working and relations
• Ability to operate effectively in a multicultural organization.
• Good  innovative and creative approaches to activities in order to enhance performance and create added benefits for the clients and the organization
• Integrity  and confidentiality
• Proficiency in written and verbal communication in English or French, with a working knowledge of the other;
• Competence in the use of Bank standard software (Word, Excel, Access and PowerPoint). Knowledge of SAP or other ERP systems would be an asset;

go to method of application »

Reference: ADB/18/124
Locations: Benin, Guinea and Niger
Grade: GS3
Position N°: 50097489 - 50097484 - 50097486
Closing date: 10/08/2018

The Complex

• The Bank has reorganized and is developing the Regional Development, Integration and Business Delivery Complex whose major objective is to build regional capabilities and bring responsibility for client activities closer to the regions.
• Five Regional Development, Integration and Business Delivery Hubs have been created, each run by a Director General: Southern Africa, North Africa, West Africa; East Africa, and Central Africa.

The Hiring Department/Country Office

• The various Country Office falls within one of the five (5) Regions of the Africa Regional Development, Integration and Business Delivery Hubs. The Hub oversees a combination of country and liaison offices, as well as non-presence countries.
• Under the Directorate General of the West Region, the Benin, Guinea and Niger Country Offices of the African Development Bank have been established to strengthen policy dialogue between the Bank, Governments and other stakeholders; improve performance of the project portfolio and aid coordination with other development partners.

The Position

• The Driver provides reliable and safe driving services to the country Manager and Perform office messenger duties
• These positions will be based in Benin, Guinea and Niger and does not attract international terms and conditions.

Duties and Responsibilities
Under the overall supervision of the Country Manager and the day-to-day supervision of the Administrative Assistant of the Country Office, the incumbent will be responsible for the following:

• Support the Operations with focus to the Office staff, visiting missions and official delegation of the Office on official duties as and when required;
• Transport the Country Manager or as otherwise assigned in the conduct of the Bank’s operations;
• Ensure routine maintenance for the vehicles of the Office;
• Perform office messenger duties
• Represent the Bank in a professional manner with respect to appearance and conduct at all times;
• Ensure the cleaning of the vehicles, keep records of official travel, daily mileage, fuel consumption, oil changes, lubrication etc. ;
• Ensure that the formalities provided for in the regulations are met in the event of an accident;
• Perform any other duties reasonably requested by the Country Manager and management.

Selection Criteria
Including desirable skills, knowledge and experience:

• Hold at least a High School Diploma;
• Hold a valid driver’s license with a clean track record;
• Possess any additional documentation and/or certification to carry out the job Will be an added advantage
• Have a minimum of three (3) years of relevant experience as a driver in an international/multinational organization, or public or private sector organization;
• Experience and skills in minor vehicle repairs, and routine maintenance for the vehicles;
• Working knowledge of the rules and regulations involved in the safe and efficient operation of automotive equipment;
• demonstrated initiative ; be discreet, honest and have good character;
• Excellent team work and interpersonal Skills.
• Good written and verbal communication skills in French or English . Working knowledge of other language will be an added advantage
• Competence in the use of standard Microsoft software e.g. Microsoft Word and use of internet.