Job Openings at Co-creation Hub Nigeria

Job Description

• As Facility Manager, you will bring our spaces to life as you oversee the daily operations of our offices. You will act as a single point of contact for all facility management issues across electrical, plumbing, security, environmental, safety and logistics coordination. 
• Our ideal candidate is creative, organized, customer service focused, and takes pride in seeing things run efficiently. This person is comfortable in a fast-paced environment with the highest standards of excellence, and is enthusiastic, dedicated and enjoys collaboration.

Roles and Responsibilities

• Respond appropriately to Facility Management emergencies or urgent issues as they arise.
• Provide regular management information to key stakeholders as required.
• Ensure compliance and statutory regulations on fire, health & safety standards.
• Vendor management oversees basic office procurements, installation and commissioning of equipment that are required for the facility – air-conditioning etc, and ensure that vendors comply with the required service expectations at the hub.
• Recommend continuous quality improvement practices & implement industry best practice operations.
• Manage all work related to the maintenance of our spaces including but not limited to plumbing, electrical, environmental, safety, repairs, maintenance and replacement of equipment, furniture, and furnishings.
• Act as info hub for providing facility related information, and supervising facility operations activities including diesel supply, checks and procedures for all events at the hub.
• Build and maintain relationships with vendors and also team members
• Develop systems and processes for reporting faults and effective facility management.

Skills and Qualification

• Analytical and problem solving skills
• Experience in managing a Facilities/Operations team
• Proven ability to handle multiple client requests
• Proven experience of Vendor Management.
• Excellent verbal and written communication skills
• Proven ability to handle a complex varied workload.
• Ability to think creatively, provide innovative solutions and meet deadlines.
• Excellent organizational and multitasking abilities
• Attention to detail and highly organized
• Excellent analytical and problem solving skills, with the ability to be strategic and draw business conclusion
  

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Job Description

• We are looking for a competent Office Assistant to help with the organisation and running of the daily administrative operations of the Company.
• Our ideal candidate is a professional who is able to take on a variety of office support tasks and work diligently under pressure.
• This person is highly organised, comfortable working with a high degree of attention to detail as well as looking for effective ways to achieve better results.

Roles and Responsibilities

• Act as the point of contact between team members and internal/external clients.
• Deal with enquiries to the Lab, and also handle requests and queries appropriately.
• Coordinate communications, including taking calls, responding to emails and interfacing with clients.
• Schedule meetings and appointments and manage travel itineraries.
• Maintain an organized filing system of electronic documents.
• Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, evaluating new office products, placing and expediting orders for supplies, and verifying receipt of supplies.
• Manage correspondences such as letters and emails.
• Suggest more efficient ways to run the office and troubleshoot malfunctions.
• Review and recommend changes to company policies.
• Support the end to end organization of events.
• Build and maintain relationships with vendors and also team members.
• Contribute to team effort by accomplishing related results as needed.

Skills & Qualifications

• University Degree required.
• 3-5 years experience in Office Management, Customer or Client Care or related field.
• Ability to work as a team and also independently.
• Excellent verbal and written communication skills
• Excellent Administration skills
• Great Telephone Skills
• In-depth understanding of office management procedures and processes.
• Strong initiative and proactive working manner.

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Job Description

• We are recruiting a highly organised professional to join our team as a Lab Manager
• As Lab Manager, you will be responsible for coordinating, planning, organising and directing the daily activities at the Lab/Office.  
• You will bring our space to life as you oversee the daily operations of our office and demonstrate​ the ability to make the Lab a vibrant place, where all visitors feel welcome
• You will manage hospitality, event, and vendor management etc. Our ideal candidate is also great at communicating with visitors, the work we carry out at the Lab. 

Roles and Responsibility

• Manage the day-to-day operations of the Lab
• Develop processes and procedures for projects, events planning and management
• Oversee events and programmes at the centre by organizing and coordinating resources.
• Manage historical reference and repository of information by developing and utilizing filing and retrieval systems.
• Support units within the organization, and work teams by documenting and communicating actions
• Monitor inventory of office supplies and the purchase of new requests with attention to budgetary constraints.
• Manage schedules and deadlines.
• Establish relationships and liaise with key stakeholders throughout the project lifecycle.
• Keep up-to-date records of all lab activities.
• Monitor inventory of office supplies and the purchase of new requests with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Ensure operations adhere to policies and regulations
• Co-ordinate and serve as a principal point of contact (POC) for all matters related to the Lab.

Skills and Qualifications

• 3-5 years in Administration, Customer Service or Office Management.
• A University Degree
• Excellent verbal and written communication skills
• Experience with online and digital technologies
• In-depth understanding of office management procedures and processes
• Skill in prioritizing work assignments to handle multiple tasks; ability to adhere to tight deadlines.
• Excellent organizational and multitasking abilities
• Attention to detail and highly organized
• Ability to plan, organize and carry out a wide variety of programmes that promote the Lab and its resources to target audiences.
• Ability to work in a multicultural setting and sensitivity to diverse cultural backgrounds.