Job Openings at Aluko & Oyebode

JOB SUMMARY

• The Employee Services & Records Analyst supports the People & Culture function in delivering employee-centric services across the full employee lifecycle, from onboarding to exit. This role plays a critical part in managing employee records, engagement, welfare, HRIS data integrity, and analytics. This role ensures efficient coordination of HR operations and contributes to initiatives that enhance employee satisfaction and compliance with HR policies.

KEY RESPONSIBILITIES

Employee Relations & Engagement

• Build and coordinate cross-functional teams for firm-wide engagement initiatives and special projects.
• Develop and maintain an engagement calendar and tracker. 
• Review engagement meeting minutes and action plans with the Head, People & Culture to drive improvements in employee satisfaction.
• Respond to employee inquiries or escalate to appropriate stakeholders as needed to ensure timely resolution.
• Conduct and analyze employee satisfaction surveys and propose action plans.
• Draft and update employee engagement policies (e.g., remote work, education sponsorship).
• Prepare employee communication materials on welfare and benefits, subject to final review.
• Communicate HR policies, procedures, and practices clearly and consistently to employees.

Employee Welfare

• Track employee birthdays and liaise with Marketing & Branding to ensure timely firm-wide communications.
• Maintain the HR help desk and ensure timely resolution of employee concerns and escalate unresolved issues that exceed turnaround time (TAT) to the Head, People & Culture.
• Support the Total Rewards Manager in the timely execution of employee benefits administration.
• HRIS & Employee Records Management - manage both digital and physical employee records in line with the firm’s standards.
• Administer leave processes across the firm, ensuring compliance with policy and proper documentation.
• Coordinate with Practice Administrators to facilitate the timely payment of NBA fees for all lawyers.

HRIS & Employee Records Management

• Manage both digital and physical employee records in line with the firm’s documentation standards.
• Ensure employee records are accurate, regularly updated, easy to access, and securely stored.
• Maintain confidentiality and ensure compliance with data protection regulations and internal documentation processes.
• Manage and regularly update the firm’s Alumni list to ensure ongoing engagement and accurate tracking of past employees.

HR Operations

• Coordinate and support the seamless execution of day-to-day HR operational activities across the employee lifecycle.
• Serve as a liaison between internal teams (e.g., Admin, IT, Finance) to support HR-related operational needs.
• Track and follow up on the timely completion of periodic HR tasks and internal deliverables.
• Support audit requests by providing accurate HR data and documentation in a timely manner.

HR Administration

• Support various HR functions including payroll administration, training logistics, performance management coordination, and recruitment documentation, as needed.
• Oversee the entire employee confirmation process, from initiation to final confirmation, in line with firm policy and timelines.
• Complete reference checks for past employees and prepare client or staff invitation letters as required.

HR Analytics

• Collect and analyze data from the HRIS to identify trends and support decision-making.
• Design and manage employee feedback tools such as surveys and exit interviews.
• Support recruitment with relevant data insights and performance metrics.
• Prepare HR dashboards and reports for senior leadership.
• Monitor labour regulations and competitors’ practices to provide informed HR recommendations.
• Collaborate on the implementation of HR system improvements and strategic projects.

Grievance Management

• Assist in managing employee grievances, including scheduling, documentation, and follow-ups to ensure fair and confidential resolutions.

Onboarding

• Send welcome communications and coordinate new hire documentation.
• Ensure availability of necessary tools, resources, and logistics in collaboration with other departments.
• Support onboarding program execution in partnership with Learning & Development.
• Manage handbook distribution, policy acknowledgement collection, and reference checks.
• Facilitate physical and digital introductions of new hires to the wider team.

Exit Management

• Track resignation notices and initiate exit procedures across relevant stakeholders.
• Conduct exit interviews and document insights for continuous improvement.
• Ensure completion of exit checklists and maintain an accurate exit database.

EDUCATIONAL QUALIFICATION

• Bachelor’s degree in Human Resources Management, Business Administration, or related field.
  Certifications in HRIS, Records Management, or HR (e.g., SHRM-CP, SHRM-SCP) will be an advantage.

SKILLS / KNOWLEDGE REQUIREMENTS

• Minimum of 3 years of HR experience, preferably with a focus on employee engagement, data analytics, or HR administration.
• Strong understanding of HRIS platforms and data management principles.
• Solid grasp of employee relations, labour law compliance, and engagement strategies.
• Excellent organizational and time-management skills, with attention to detail.
• Strong interpersonal, communication, and stakeholder engagement abilities.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to maintain confidentiality and handle sensitive matters with discretion.
• Project management skills and ability to manage competing priorities.
• Analytical thinking with the ability to translate data into actionable insights.

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JOB SUMMARY

• The Systems & Applications Administrator is responsible for administering and optimizing the firm’s Microsoft 365 environment and Deltek ERP suite. This includes managing SharePoint as the firm’s primary document management system, developing apps and workflows using Power Platforms, and ensuring effective use of OneDrive for PC backups. The role will also lead the transition to a moder EDMS, support end-users, and produce clear documentation and training. Strong communication and collaboration skills are key to aligning IT systems with business needs.

KEY RESPONSIBILITIES

Microsoft 365 Administration:

• Manage and optimize Microsoft 365 tools (Outlook, SharePoint, PowerApps, Viva Engage, OneDrive, Teams), including intranet and workflow automation. Provide user support and training.

ERP (Deltek) Support:

• Administer the Deltek suite (Maconomy, VantagePoint, Talent Management), resolve user issues, and liaise with SilverSoft for escalations and enhancements.

Document Management & EDMS Transition:

• Maintain and support the current SharePoint-based DMS. Lead the planning and execution of the firm’s migration to a modern EDMS, ensuring alignment with legal practice workflows.

Legal Technology Implementation & Research:

• Support the evaluation, piloting, and rollout of legal technology solutions that enhance productivity, matter management, knowledge sharing, time tracking, drafting, or client collaboration.

AI & Automation Readiness: 

• Conduct research and provide recommendations on AI-driven tools, automation platforms, and emerging technologies relevant to legal operations and practice efficiency.

User Support, Training & Documentation: 

• Deliver user-focused support and training. Develop and maintain SOPs, project plans, business requirement documents, and internal knowledge bases.

System Integration and Performance Monitoring: 

• Ensure seamless integration of business-critical systems. Regularly review and optimize configurations to improve performance and user experience.

IT Strategy Alignment: 

• Collaborate with IT colleagues to align applications and software solutions with broader IT and business strategies.
• Provide reports and insights to the Head of IT on software/service performance, challenges, and improvement opportunities.

Additional Duties as Required:

• Undertake other responsibilities as needed to support the dynamic requirements of the firm’s IT environment.

EDUCATIONAL / PROFESSIONAL QUALIFICATION

• Bachelor’s degree in Information Technology, Computer Science, or a related field.
• Microsoft 365 Certified (e.g., Power Platforms, SharePoint, Teams, or Security Administration)
• ITIL Foundation, COBIT, or project management certifications (e.g., PMP) are a plus.

SKILLS / KNOWLEDGE REQUIREMENTS

• Minimum 5 years in similar roles with deep Microsoft 365 experience.
• Demonstrated experience with SharePoint, Power Platforms, Outlook, and OneDrive administration
• Experience with EDMS systems (SharePoint and/or iManage/NetDocuments) and ERP platforms is preferred.
• Proficient in Microsoft 365 ecosystem, including Outlook, SharePoint Online, PowerApps, Power Automate, OneDrive, Teams, and Viva
• Solid grasp of Business Applications’ support, configuration, and issue resolution.
• Familiarity with EDMS platforms, system migrations, and user adoption strategies.
• Understanding of Active Directory, GPO, Windows Server, virtualization (e.g., Hyper-V), and basic networking is advantageous.
• Skilled in data backup, disaster recovery, and storage management systems.
• Strong troubleshooting and technical support skills, particularly in Microsoft 365 context.
• Expertise in ERP system troubleshooting and support.
• Exceptional training and capacity-building capabilities.
• Effective communication and people skills, capable of working collaboratively across teams.
• Proven ability to manage and prioritise tasks in a dynamic environment.
• Strong documentation, training, and presentation skills.
• Proactive, user-focused approach to issue resolution and stakeholder communication.
• Ability to manage multiple priorities in a fast-paced legal/professional services environment.

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JOB SUMMARY:

• This role will be crucial in providing legal support and expertise to clients in the banking and finance sector. With your strong understanding of banking and finance laws, regulations, and industry practices, you will work closely with senior lawyers and contribute to our firm's success by assisting in complex legal matters, conducting research, and delivering high-quality legal solutions. 

KEY RESPONSIBILITIES:

• Legal Advice: Assist senior lawyers in providing legal advice and guidance to clients on a wide range of legal issues related to banking and finance.
• Legal Research and Analysis: Conduct comprehensive legal research and analysis on banking and finance matters, including regulations, case law, and industry trends, to provide accurate and timely advice to clients. 
• Due Diligence: Assist in conducting due diligence exercises to identify legal risks, liabilities, and compliance issues associated with financial transactions and contracts.
• Client Management: Interact with clients to gather necessary information, provide updates on legal matters, and address their queries and concerns in a professional and timely manner.
• Contract Drafting and Review: Prepare clear and concise legal memoranda, reports, and correspondence to communicate legal analysis, advice, and recommendations to clients and internal stakeholders.
• Documentation Management: Organize and maintain legal documents, contracts, and correspondence related to banking and finance transactions, ensuring accuracy and accessibility.
• Team Collaboration: Organize and maintain legal documents, contracts, and correspondence related to banking and finance transactions, ensuring accuracy and accessibility.
• Transaction Support: Assist senior team members in drafting, reviewing, and negotiating legal documents related to banking and finance transactions, such as loan agreements, security documents, and financial contracts.
• Business Development: Contribute to business development efforts, including attending industry events, client pitches, and proposal preparation.
• Professional Development/Regulatory Compliance: Stay abreast of industry developments, attend relevant seminars and training programs, and actively participate in knowledge-sharing initiatives within the team. Stay updated on relevant banking and finance laws, regulations, and industry guidelines, ensuring clients' compliance with these requirements.
• Fulfilling Other Responsibilities as Delegated or Assigned: Additional duties and responsibilities may be assigned as needed to meet the evolving needs of the organization

QUALIFICATION / SKILLS REQUIRED:

• Bachelor’s degree in law (LLB or JD) from an accredited institution and active bar membership. Advanced degree or relevant certifications are a plus.
• Minimum of 5 years post-call experience practicing law, with cognate experience in banking and finance matters.
• Demonstrate a solid understanding of banking and finance laws, regulations, and industry practices, including familiarity with financial transactions, lending, securities, and regulatory compliance.
• Display strong analytical and problem-solving abilities, with the capacity to assess complex legal issues and provide sound recommendations.
• Possess excellent written and verbal communication skills, enabling effective interaction with clients, colleagues, and external stakeholders.
• Exhibit meticulous attention to detail in reviewing legal documents, conducting research, and preparing legal analyses.
• Ability to work collaboratively within a team and maintain strong client relationships.
• Ability to prioritize tasks, meet deadlines, and manage multiple assignments simultaneously while maintaining accuracy and quality.
• Proficient in using legal research databases and other relevant legal tools.
• Demonstrated willingness to stay updated on industry trends, regulations, and advancements in the banking and finance space.
• Business development experience and familiarity with the banking and finance space is a plus.
• Demonstrated commitment to maintaining high ethical standards and client confidentiality.

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JOB SUMMARY

• The Revenue Officer is responsible for ensuring the accurate and timely processing of client invoices, tracking inflows, and maintaining up-to-date financial records. This role plays a key part in the firm’s revenue assurance by posting client payments, handling statutory and intercompany transactions, reconciling bank statements, and supporting tax remittance processes. The Revenue Officer also serves as a liaison between the finance team and internal stakeholders, ensuring all billing-related inquiries and tasks are managed efficiently in line with company policies.

KEY RESPONSIBILITIES

• Upload account details and Approval of Projects uploaded on Deltek for 1st level approval.
• Daily sending out of invoices to clients issued via AO Invoicing.
• Daily updating of Inflow tracker Schedule which serves as guide to ensure all inflows matched have been posted.
• Attends to Practice Administrators’ and Lawyers’ requests and enquiries.
• Attends to any other additional tasks that may be assigned from time to time by my supervisor.
• Posting of matched payments received from clients to the appropriate ledger account.
• Posting of Statutory Charges associated with payments received from clients to the appropriate ledger account.
• Posting of Intercompany transactions relating to payments received from clients to the appropriate ledger account.
• Computation and preparation of Monthly WHT and VAT Schedule for remittance.
• Monthly Bank reconciliation for accurate and complete posting of all payments received from clients.
• Tracking and preparation of Credit Memo schedule to track all invoices that have been cancelled and the ones that needs reissuance.
• Approve and send accurate invoices to clients in compliance with company policies.
• Track WHT deduction on invoices paid by clients and send out emails to clients via AOinvoicing once payment is received and ensure evidence of WHT deduction remittance by client is obtained and filed accordingly.

EDUCATIONAL QUALIFICATION

• Bachelor’s degree in Accounting, Finance, or a related field.
• ACA or ACCA qualification (fully or partly qualified) will be an added advantage.

SKILLS / KNOWLEDGE REQUIREMENTS

• Minimum of three (3) years cognizant experience in account payable and finance
• Strong understanding of revenue accounts processes and principles.
• Effective written and verbal communication skills to liaise with clients.
• Proficient in using accounting software and Microsoft Office Suite.
• Ability to identify and resolve issues related to revenue accounts processes.
• High ethical standards and integrity in handling confidential financial information.
• Ability to work collaboratively with other members of the finance team and cross-functional departments. Ability to work collaboratively with other members of the finance team and cross-functional departments.