Jobs at ESOSA Food System

KEY RESPONSIBILITIES:

• Maintain accurate inventory records for all raw materials, packaging, and finished bread products.
• Track daily stock movements, including receipts, usage, and dispatch.
• Conduct periodic physical stock counts and reconcile with system records.
• Collaborate with production and procurement teams to ensure adequate stock levels.
• Verify all incoming and outgoing stock against relevant documents.
• Ensure proper storage, labeling, and hygiene compliance in all inventory areas.
• Prepare daily and monthly inventory reports for management.
• Implement effective stock control measures to minimize losses and waste.
• Support internal and external audits with accurate data and documentation.

QUALIFICATIONS

• OND, HND, or BSc in Accounting, Business Administration, Supply Chain Management, or a related field.
• Minimum of 2 years’ experience in inventory or storekeeping (preferably in a bakery or food manufacturing company).
• Strong attention to detail and excellent record-keeping skills.
• Proficiency in Microsoft Excel or any inventory management software.
• Good communication, teamwork, and time management skills.
• Must be reliable and able to work with minimal supervision

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KEY RESPONSIBILITIES

• Designing and implementing business plans and strategies to promote the attainment of company goals.
• identifying opportunities for growth in both current and prospective markets while also establishing goals and objectives concerning these prospects for the Center.
• Make sound decisions to responsibly manage daily operations of the Center.
• Ensuring that the bakery operations run smoothly on daily basis.
• Ensuring that operations in all units of the Sales, Accounts, Production, Security, Admin, Facility Management and Quality Control departments of the Centre are carried out efficiently.
• Ensure that the company has the adequate and suitable resources to complete its activities (e.g. people, raw materials, equipment etc.)
• Ensuring that fresh and high-quality raw materials are purchased and used for production.
• Monitoring to ensure that only company approved specifications, combination, quality and measurements of raw materials are used for production at all times.
• Ensuring that only company approved procedures and equipment are used in the production room, store and inventory room at all times.
• Ensuring that all machines, equipment and sales vehicles are in good working condition, well maintained, properly handled and serviced on the scheduled service dates.
• Interacting with customers and third parties in a friendly, polite, humble and respectful manner and monitoring to ensure that Sales Representatives and staff do same.
• Participating in job interviews, new staff induction activities and sessions, and staff training sessions as required.
• Developing and implementing marketing strategies to attract new customers.
• Maintaining an excellent relationship with Sales Representatives and customers.
• Resolving customer complaints and making sure that the root cause of all complaints is identified and resolved in a timely and respectful manner.
• Sourcing for vendors with high quality raw materials at lowest prices.
• Dealing with and negotiating with relevant government agencies and authorities and ensuring that the Company is up to date and in compliance with all Federal and State requirements, standards, documents and certifications needed for proper functioning.
• Organize and coordinate operations in ways that ensure maximum productivity
• Liaising with the Accounts department in preparation of budgets.
• Preparing and forwarding sales, production and expense reports to the MD and the COO on daily basis via email with the Human Resource Manager in copy.
• Helping the organization’s processes and practices to remain safe and legally compliant.
• Monitoring to ensure that the internal and external areas of the bakery premises are neat, tidy and in hygienic condition.
• Managing budgets, making forecasts where needed and using the result of the forecasts to carry out efficient planning.
• Monitoring to ensure that staff render high quality customer service.
• Nurturing a positive and harmonious working environment.
• Supervise the work of employees and provide feedback and counsel to improve efficiency and effectiveness.
• Ensuring that the general business of the Center is productive and sustainable.

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Key Responsibilities

• Serve as the first point of contact at the office/front desk officer.
• Organize and maintain physical files and records.
• Monitor office supplies and coordinate procurement when necessary.
• Manage official correspondence, reports, and internal memos.
• Attend to the CEO, Directors, Managers, and guests during office visits by providing refreshments, coordinating meals, and fulfilling any hospitality related needs.
• Assist with staff coordination and internal communications.
• Ensure utilities, equipment, and facilities are functioning properly and liaise with vendors when maintenance or services are needed.
• Support the HR and operations departments with documentation and logistics
• Ensure the office environment is tidy, organized, and efficient for daily operations.
• Oversee the day-to-day operations of the office to ensure smooth workflow.
• Ensure proper filing and record-keeping of all administrative documents.
• Assist in onboarding new employees by preparing documentation and logistics.
• Support the HR department in coordinating meetings in the office.

Skills

• Ability to manage multiple tasks, prioritizes responsibilities, and maintains structure in a fast-paced environment.
• A proactive attitude and ability to work independently
• Team player with strong interpersonal skills
• Willingness to learn and grow with the company

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Key Responsibilities:

Invoicing & Account Management

• Prepare and issue accurate invoices for goods or services rendered.
• Ensure all billing aligns with agreed customer terms and delivery confirmations.
• Maintain updated records of customer accounts and payment status.

Receivables Tracking & Follow-Up

• Monitor accounts receivable ledger to identify overdue accounts.
• Follow up on outstanding payments via calls, emails, and formal reminders.
• Resolve customer billing disputes or discrepancies promptly.

Reconciliation & Reporting

• Reconcile customer accounts regularly to ensure records are accurate and up-to-date.
• Prepare weekly/monthly aging reports and share updates with the Finance Manager.
• Identify and flag high-risk accounts or patterns of late payments.

Documentation & Compliance

• Maintain accurate filing of invoices, receipts, and payment confirmations.
• Ensure compliance with internal credit policies and external audit requirements.
• Assist in the development and enforcement of credit control policies.

Stakeholder Coordination

• Liaise with the Sales, Logistics, and Customer Service teams to verify deliveries and resolve issues.
• Provide input on creditworthiness of clients and suggest credit limits or terms.
• Support external auditors and tax consultants with relevant documents.

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Job Description

• Maintaining a proper record of the financial transactions of the bakery.
• Creating a database that can help in future business planning.
• Offering vital advice on matters like revenue and expenditure trends.
• Helping in taking important decisions like hiring outsourcing services, taking loans, etc.
• Monitoring debtors' and creditors' balances to ensure prompt payment and proper documentation.
• Balancing total cashier’s account for the day and sending a daily update to the Centre Manager or Director.
• Authorizing and appending payment vouchers.
• Dealing with discrepancies and irregularities related to the company’s finances.
• Interacting with bank account officers as relates to the bakery.
• Helping in tax preparation and filing.
• Dealing with suppliers and third parties.
• Timely preparation of payroll and pay-slips; ensuring that proper bank accounts are credited and debited.
• Reconciliation of cashbook accounts with bank statements.
• Setting accounting goals and objectives.
• Risk evaluation and opportunity analysis.
• Ensuring that there is consistency in procedures and policies across the accounts department and ensuring that these policies are appropriately set for the achievement of the company’s overall goals and objectives.
• Liaising with the Administrative department on the preparation of weekly/monthly budgets.
• Monitoring cash released for purchases and expenses to ensure that it is spent only on materials budgeted for.
• Preparing monthly reports of the company’s financial statements as well as the profit information for the month.
• Overseeing the raw materials store and ensuring that there is no excessive issuance of materials from the store.
• Vetting all materials to be issued by the Storekeeper in accordance with the laid down material usage standards.
• Training and overseeing all activities of the Cashiers, Storekeepers and Stock Control Officers.
• Any other duties assigned by the head of department.